Document Controller
GS E&C
Total years of experience :10 years, 10 Months
• Responsible for monitoring of Test Packages, maintaining both hard & electronic copy.
• Reviewing of Test Packages prior to submission to Client for final review & testing.
• Scanning all new relevant documents.
• Coordinates with Inspectors and Superiors regarding daily work status and process.
• Ensured all documents are as up to date as possible within electronic filing system.
• Prepare daily and weekly reports.
• NDE reports entry.
• Monitoring of NDE status.
• Maintains record of document log for all incoming and outgoing documents and file in accordance with the company’s Filing System.
• Responsible for monitoring of documents, maintaining both hard & electronic copy.
• Reviewing of Test Packages prior to submission to Client for final review & testing.
• Scanning all new relevant documents.
• Coordinates with Inspectors and Superiors regarding daily work status and process.
• Ensured all documents are as up to date as possible within electronic filing system.
• NDE reports entry.
• Monitoring of NDE status.
• Prepare daily and weekly reports.
• Maintains record of document log for all incoming and outgoing documents and file in accordance with the company’s Filing System.
• Responsible for the upkeep of all official documents and drawings, letters and other correspondence of the company and documents transmitted by the subcontractors.
• Monitoring, downloading & uploading/storing of all official documents and letters in the company’s system/database.
• Monitoring of all incoming and outgoing documents and letters between the following parties; Client, Owner, Company, and sub-contractors.
• Transmitting of the latest revision of documents and drawings in the respective discipline within the company.
• Coordinates with all of the company’s department heads for the circulation and distribution of documents and letters.
• Coordinates and communicates with all the sub-contractors' representatives through email regarding the daily work report and other relevant works.
• Encoding and monitoring of all the subcontractors daily reports such as work progress, manpower and equipment status, manpower timesheet & equipment timesheet status
• Encoding and monitoring of all the materials used by the company; concrete, steel rebar, and other materials for civil works.
• Coordinates with the headquarters representative regarding the process and progress of works within the company.
• Compile and maintaining all documents and drawings.
• Receiving and distributing documents. Preparation of transmittal sheets for Inspection Requests & shop drawing submittals, and filing etc.
• Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
• Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
• Ensure that all required reports are well prepared and submitted on a weekly basis to the client.
• Maintain records of documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.
• Recording and maintaining document log for all incoming and outgoing transmittals and file in accordance with the company’s Filing System.
• Input and monitoring of Welding and NDE reports.
• Review and consolidate isometric drawings prior to work execution and check the latest drawing revisions are used.
• Coordinates with the Inspectors and Engineer in charge in order to monitor well the work’s process and progress.
• Update all received isometric drawings on a regular basis.
• Prepare daily and weekly reports to be submitted to main contractor.
• Classifying of all internal documents and drawings in order to monitor well and ensure that obsolete documents are removed in the filing records.
• Monitoring all the outstanding joints needed to be welded and examined (NDE) in order to clear and close Test Package.
• Welding and NDE reports entry.
• Prepare and sending of daily reports regularly through mail to the main contractor and other respective discipline and individuals.
• Monitoring of the Test Packages; reporting all outstanding and undeclared lines, spools and supports.
• Updating and monitoring documents and drawings on a regular basis.
• Coordinates with the Inspectors and Department heads to ensure that the work progress is updated and to avoid delay of work.
• Index computer records to all incoming and outgoing documents for an easy tracking and to ensure that all documents are filed according to the sequence of the filing system.