Senior Manager HR
ATS Synthetic Pvt Ltd
Total years of experience :33 years, 5 Months
• Re-structuring of departments in view of the functions and product range
• Establishing HR department from scratch and preparing HR policy manual
• Updating the organograms of Company/departments.
• Formulating various forms to channelize the HR process, i.e. interview assessment form, probation evaluation form, manpower requisition form, performance evaluation form, joining report, etc.
• Safeguarding the existing HR records/Files
• Automization of attendance, payroll, leaves, HR forms and other HR policies
• Preparation of JDs in coordination with HODs and supervisors.
• To ensure that all organizational requirements of new intakes are completed and submitted to the relevant quarters at the end of the Employee Orientation Program.
• Responsible for the complete process of Recruitment and Talent Acquisition
• Assist line managers in target setting of employees based on their job descriptions/ KPIs
• Introduction of foolproof Performance Evaluation System on bi-annual basis to ensure a fair and justice based system.
• Development of personal development plans/system (career path) for employees.
• Collates training need analysis (TNA) employees.
• Based on TNA arrangement of various in house and external trainings for the employees.
• Work in partnership with BUHs, contributing to the development of the business agenda and delivering the desired results
• Structural and cultural organization change and its impact on employees.
• Responsible for the entire gamut of recruitment activities.
• Interaction with BUHs and Product Management Team in order to improve performance of their teams especially ASMs.
• Develop Policies and procedures that completely align with SOPs of the Company. If required also define the SOPs under the guidance of Director Commercial & Projects.
• Performance Management of Head Office Staff as well as Field Force.
• Identify the In-house talent for further growth and training
• Employee of the quarter determination from ASM as well as SPO cadres for all teams.
• Proactive involvement for HR Initiatives and policy development process in coordination with Director Commercial & Projects.
• Succession Planning wherever possible and Competency development of the Team
• Arranging employee engagement activities for Field Force as well as Head Office.
• Handling employee grievances in an amicable manner.
• Providing complete salary information to Finance & Accounts Department in timely manner.
• Counselling of Head Office Staff and Field Force as and where required.
• Dealing with matters associated with Labor Department, i.e. inspection and labor department certificate, etc.
• Coordination with Company lawyer for cases pertaining to labor court or other courts.
• Ensure to deliver final settlement of the resigned and terminated employees well in time.
• Implementation of Field Force Management System Software, its update and coordination with the teams for proper and smooth running of the system
• Checking and verification of the monthly expenses of Field Force and Head Office.
• Preparing and updating the Head Office and Field Force Team Organograms.
• Timely feedback to HOD’s for any Initiative and System Upgradation.
• Arranging in-house and Zoom trainings for Field Force and Head Office Employees, especially ASMs for employee’s engagement, motivation as well as their nourishment.
• Manage Office and Retail Shop cleanliness and maintenance with the assistance of Marketing Services Officer and Administration Coordinator.
• Manages and administers office systems and services.
• Managing of the budget of office supplies, fixing administrative equipment & facility repair & maintenance.
• Acts as liaison to other department and offices as required.
• Manages external staff and vendors as required. Ensure timely payment of vendors in coordination with Finance Department. Also ensure supply of PDA, and allied from the vendors
• Fleet Management with proper maintenance/repair, service, oil change as per requirement.
• Proper functioning of telecommunication, internet and e-mail system at Head Office
• Conference / Event management with logistic arrangements
• Rental contract management of Karachi Office.
• Coordinates sales meetings of BUHs with the Management as per their requirement.
• Responsible for the entire gamut of recruitment activities.
• Provided assistance in forecasting and managing the annual recruitment plan.
• Ensured completion of all organizational requirements of new intakes are completed and submitted to the relevant quarters at the end of the Employee Orientation Program.
• Coordinated with internal and external auditor vis-a-vis annual audit.
• Continuously updates organization/divisional and departmental org-charts with each addition and separation of an individual employee and in case of promotion or re-designation of an employee.
• Prepared/ updatet policies and procedures.
• Assisted Director HR & OD in development of personal development plans/system (career path) for employees.
• Timely and accurate processing of payroll.
• Assisted Director HR & OD in developing and implementing new benefit packages, ensuring that the proposed packages are current, competitive and in line with legal requirements.
• Ensured timely processing of claims and forwarded all claims (medical, travelling, fuel, advances & loans) to the Finance Department.
• Ensured that all financial obligation vis-à-vis government dues, (EOBI, Social Security, SESSI, etc.) payment to the fuel provider and insurance companies are made in an accurate and timely manner.
• Editor and coordinator of company’s e-newsletter
• Worked on Re-structuring and re-engineering of various departments of the Company
• Advised managers on organizational policy matters and recommended needed changes
• Used to prepare job description of the new employees in consultation with line managers
• Collated training need analysis for the employees.
• Prepared a Succession planning process in order to fulfill the gap
Assisted line managers in target setting of employees based on their job descriptions/ KPI for the upcoming year
• Analyzed high turnover areas and makes recommendations and action plan for reduction in turnover.
• Used to analyze the data of Pakistani importers as well as air cargo rates of various airlines for different destination in order to advise management which sector and airline is suitable for consignments.
• Identified availability of suitable human resources, both in-house as well as from the job market.
• Prepared job advertisements and recommended appropriate channels for advertisement.
• Issued offer/ appointment letters to the selected candidates at all levels.
• Responsible for preparation of monthly leaver/ joiners report.
• Managed safe keeping of all personnel records
• Ensured timely and accurate data entry in employee payroll.
• Ensured Timely and verified submission for reimbursement claims.
• Ensured Accurate and real-time attendance reporting
• Reviewed and verified accurate leave balance record of all Employees
I was looking after the marketing and merchandising department. My responsibilities were from order taking till its delivery. This encompass marketing strategy, correspondence/negotiation with the customers, costing of the planning and monitoring the order, co-ordination with production departments). Regular inspections of merchandise and finally shipment.. I was managing around US$ 8 million annually.
My set of responsibilities comprise of development of marketing strategy, correspondence/negotiation with the customers, costing of the garment, planning and monitoring the order, co-ordination with production departments (cutting, sampling, stitching and finishing departments). regular inspections of merchandise and finally shipment. L/C scrutiny and co-ordination with export department in connection with documentation was also part of my job
• Completed a project of the evolution of Surgical Industry in Sialkot, especially with reference to FDA ban. For this purpose conducted interviews and prepared collected data from more than 50 surgical units.
• Prepared a report on Consumer Price Index and Whole Sale Price Index, especially with reference to iron and steel and rice prices. Regression analysis of iron & steel in relation to various WPI, CPI and bicycle prices.
• Analyzed the duty and tax structure of industrial sub sectors of::
i) Iron and Steel ii) Machine Tools iii) House Hold Durable iv) Auto & Auto parts, both in Pakistan and India.
Responsibilities were to economically scrutinize and analyze various development projects (Rs. 100 millions and above) in the fields of agriculture, water & power, roads & bridges, housing and physical planning, health and education on the basis of benefit cost ratio, i.e. in terms of BCR, IRR, NPV and also unit cost analysis.
• Examined various joint venture investment proposals, monthly quarterly and annual economic reports from South African, North American, African, Australian, European, EEC commission, Common Wealth development corporation.
• Organized three days Investment Promotion Conference for four days, i.e. from Nov 17-20, 1991 at Islamabad
Major in Finance