Secretary -Academics
International School in Qatar
Total years of experience :11 years, 3 Months
All administrative support to Academic Section, Data Management, ERP, Data Analysis and Reporting
dealt with Client Relations, Procurement and invoicing, Payroll
Oversee the execution of office functions and overall HR functions in consistent with the direction of the Managing Director. Introduced a Performance linked incentive system to Payroll. Organized timely meetings of management with employees or with owners/clients on progress of project in order to facilitate an effective execution of the project and to ensure client satisfaction. Taken steps for the formation of villa owners association, constitution of its bylaws, completion of its legal formalities by organizing General Body meeting coordinating owners, legal advisors, company and thereby facilitated transition of administration to the association in perfect consonance.
Responsible for the execution of corporate HR Functions and approval of day to day official matters under the direction of Office Director and liaison with various departments and concerned authorities on HR affairs. Restructured the HR System in compliance with ISO standards, dealt with lay-offs, arbitration and final settlement of leaving employees, streamlined the entire payroll system in coordination with Finance Department, statutory compliance and returns, staff allocation, secondment of employees to other country offices, Recruitment plan and team coordination, propagation of policies and their revisions, employee relations, redressal of employee grievances, Performance reviews and yearly appraisals, upgradation of HR information system and documentation for HR auditing
Liaison with Sales team and other departments to provide timely and effective IT sales and service support to clients as per the delivery schedule. Updating ERP System, necessary documentation, communication with clients and inter departments to get the coordination work run efficiently.
Undergone apprenticeship training in Research Coordination and Management (RCM) wing and received training on various office functions such as file management, information processing, procurement procedures of equipment or items requested by various research departments which includes inviting quotations and their processing, subsequent authorizations and approvals and placing orders with respective vendors