Executive Assistant
Qatar Foundation
Total years of experience :8 years, 6 Months
• Provides leadership to the Facilities Management main office and the entire department.
• Liaises with heads, managers and administrative staff to coordinate administrative processes where appropriate.
• Provides administrative support including organizing meetings, trainings, coordinating agendas, and research issues, taking minutes of meetings, tracking action item completions and managing other administrative requirements as assigned.
• Coordinates all human resources requirements (recruitment, orientation, office allocation, position classifications, position renewals, retirements, terminations etc.) as directed by the Director, and acts as main department Human Resources contact.
• Establish new administrative procedures e.g. stationery requisition processes, key requisition process, streamline record keeping and filing systems, implement a more equitable cover-off procedure for administrative staff. Schedules staff leaves and records absences.
• Trouble-shoot administrative staff problems with responsibilities etc, and assisting in finding solutions.
• Handled confidential information that would have immediate negative impact on the company operations, performance or value if shared beyond its intended audience.
Working as a Supervisor in (JMC) of Schlumberger Overseas Ltd. Qatar.
JMC handles all kind of vehicles of Schlumberger
(Buses, Light and Heavy Vehicles)
• Creating E journey for all the conducted trips on the SLB Network and ensure all the required data into the defined JMC IT systems ensuring accuracy and completeness of all entries.
• Ensuring full compliance by all segments and those only safe and necessary journeys with safety performance, Driver certifications and Vehicle Checklist are conducted and approved throughout the SLB Qatar.
• To define responsibilities and ensuring the all aspects of the defined TMC process flow are conducted.
• Based on SLB IT system JMC input the data of Exemption request, Observation reports, Recognition reports, RIR (Risk Identification Report) and etc.
• I as a JMC Dispatcher complied with the full making recommendation on combining journeys and achieving trip objectives to avoid the risk exposure of the drivers and multiple trips to the same field.
• Ensure timely response to all the queries from the clients requested via email & Telephones
I also arrange the gate passes for the drivers for Doha Port, and Ras Laffan port which includes Ras Laffan Main Gate, Port Gate, Ras Gas Shore Base and RLIC
Monitoring system, Tracking and Tracing vehicles on the Device FM 300/3306 communicator which is automatically download by conjunction of GSM/GPRS (SIM Card) and it has a GPS tracking system device can trace the exact remote it’s a global positioning system feature which is online Fleet Manager (FM-WEB) via (Google WEB).