Payroll and Billing Lead
Airswift
Total years of experience :5 years, 5 Months
• Recognized for performance through fast track promotion and selection for high priority initiatives.
• Supervises payroll team and covers for Payroll Manager and team during leave and high-volume
work efforts, monitors and recommends decisions on team workload to the Manager.
• Manages the daily payroll operations and resolves escalated payroll issues as a payroll focal
point, using judgment to escalate further if needed.
• Responsible to train new Payroll and Billing Consultants.
• Manages client relationships as the payroll focal point at new start-up contract meetings.
• Handles the administration of the Payroll data, including timely set up of new overseas or local
employees, rate or status changes, benefits deductions, insurance coverage etc. and Time and
Attendance data to ensure accuracy in processing of weekly, biweekly and monthly payrolls.
• Handles varied clients such as British Petroleum, Shell, Total S.A., Qatar Petroleum, ExxonMobil,
McDermott, North Oil Company, Qatargas, Sidra, WOQOD etc. and processes payrolls for
Onshore, Offshore, Rotational and Residential Assignments.
• Examines payroll and billing reports by collecting and analyzing information to detect possible
errors and resolves payroll and invoicing discrepancies and client queries.
• Prepares Payroll and Billing reports by generating summaries of Gross Pay, Taxes, Deductions,
Net Pay, Gross Profit and Sales.
• Ability to perform Bank Reconciliations and Payroll Reconciliations.
• Experience working in a multi-national environment with good banking knowledge of foreign
currency matters.
• Handled salary payments including Qatar and UAE Wage Protection System (WPS) Payments
and is responsible for overseeing compliance and investigation of payment transfer issues by
working closely with the bank.
• Enters invoices into customer invoicing website Vendor Management System Fieldglass to
reconcile, analyze, dispute and approve billable time worked for invoice submissions and issue
invoices to other clients as per the requirements.
• Accomplishes billing objectives by measuring billing results against plans, evaluating and
improving methods and making required changes.
• Approves and processes credit memos and cancellation or void invoices.
• Reports on the outstanding invoices by monitoring and tracking the status and aging of
outstanding invoices.
• Follows established guidelines, policies and procedures in performing all areas of weekly, biweekly and monthly payroll processing.
• Handles the administration of the Payroll system, including timely set up of new employees, rate or status changes, benefits deductions, insurance coverage etc. and ensures accuracy of payroll system records.
• Reviews the Time and Attendance data, checks hours worked, maintains the monthly timesheet data i.e. absence, holidays etc. for the preparation and processing of payroll including deductions, adjustments, advances etc.
• Examine payroll records and reports to detect possible errors for correction and resolves payroll discrepancies and addresses client and payroll queries by collecting and analysing information.
• Good banking knowledge and processes money transfers of all monthly paid employees.
• Handled Qatar and UAE Wage Protection System Payments and is responsible for overseeing compliance.
• Responsible for checking invoices for accuracy and maintaining invoicing log.
• Enters invoices into customer invoicing web sites and submits the invoices by electronic data interchange and issues monthly invoices to clients with credit terms for services rendered.
• Processes credit memos, cancel or void invoices.
• Provide solutions to invoices with problem by carrying out relevant investigation and responds to client concerns relating to billing.
• Reports on the outstanding invoices by monitoring and tracking the status of outstanding invoices surpassing credit terms.
• Reporting to the Project Controls Team Leader in the Engineering Facilities Department.
• Generate and issue Work Instructions via CTR and email, Variation Orders and Close Outs in accordance with the terms of the contract in a timely manner.
• Monitor expenses to ensure that approved commitments are not exceeded and highlight potential cost impacts.
• Work with project proponents for prioritization of Work Instructions based on business needs.
• Attend meetings with project engineers and contractors, identify areas of concerns financially and work with contractor and project engineers to resolve them.
• Prepare the Bi- Weekly Schedule, Weekly Commitment and Spent reports and report on the Progress percentage, Estimate at completion costs for work instructions, Earned Value (EV) and KPIs like Cost Performance Index (CPI) and Schedule Performance Index (SPI).
• Review of Regular, Secondment and Project Management Time Sheets of the contractor with regard to the rates and job titles.
• Review and approval of invoices or correction with the real facts (articles, prices, quantities).
• Liaise with Finance department for invoice payments and audit purposes.
• Maintain electronic and hard copy document control system for CTRs, Work Instruction, correspondences and other contractual documentation for easy retrieval and reference.
• Handle the approval procedure of the mobilization and demobilization of contractor employees through the Personnel Authorization Assignment Form (PAAF).
• Tracking of the manpower by discipline and the man hours worked during the period and reporting of the weekly man-hours spent.
• Responsible for assisting the Government Relations Team.
• Managing, organizing, filing and updating the personal documents and records of the temporary and permanent personnel.
• Assisted the Recruitment Team in sending rejection letters via Job Portal and mail.
• Maintaining, handling and filing confidential benefit and personnel information.
• Keeping inventory of materials given at career fairs, meets etc.
• Responsible for assisting the Government Relations Team.
• Managing, organizing, filing and updating the personal documents and records of the temporary and permanent personnel.
I have completed the Fundamentals level modules and am currently appearing for the Professional Level Modules in 2019.
Advanced Diploma in Accounting and Business
Bachelor of Commerce with a Major in Financial Accountancy, Audit and Taxation
Higher Secondary Education
