Administrative assistant
AlJazira Bank
مجموع سنوات الخبرة :25 years, 6 أشهر
• All office tasks related to VP & Head of financial services.
• All Meeting Schedules for VP & Head of financial services.
• Linking VP & Head of financial services with CEO’s office.
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problem.
• Scheduling and coordinating meetings, interviews, events and other similar activities.
• Linking the VP & head of financial services with his direct subordinates.
• Sending out and receiving mail and packages.
• Preparing business correspondence.
• Sending faxes.
• Managing Files.
• Research and the identification of key data sources.
• Performing multifaceted general office support.
• Preparing meeting minutes, meeting notes and internal support materials.
• Sending and receiving forms for the RGG departments.
• Maintain confidential records and files.
• Maintain records of decisions.
• All corresponding duties for RBG.
Positions are involved in the identification of activities involved in providing logistics support, the integration of actions required of each activity into a comprehensive logistics plan, the monitoring of progress in meeting the planned requirements, the adjustments of logistics plans and schedules for all related actions, and coordination of efforts to effect the plan. This includes determining requirements for funds, manpower, facilities, equipment, transportation, communications, training, supplies and support services; as well as, the design and development, procurement, production, storage, maintenance, utilization and disposal of supplies and equipment. They are also involved in acquisition of required support services such as transportation and communications and in the acquisition and training of personnel.
• All correspondences for suppliers over the world by emails or faxes.
• Make the purchase order for all materials required by sales department.
• Follow all related documents until shipment arrives.
• Follow all shipments until it arrive to the port.
• Preparation the delivery order.
• Payment follow-ups.
• All customs clearance responsibilities.
• Any other office work or Managerial tasks.
• Follow-ups of Damage and compensations in the received shipments.
• Good knowledge of varieties of Marble & Granite and a good familiarity with the items and sorting.
• Mandated prices of goods from A-Z.
• Dealing with shipping companies, including company’s interest.
• Full knowledge of everything related to the annual inventory of goods.
• Print invoices - Follow-up stoke.
• More than seven years experience in Import & Export.
For letter of credits duties - briefly as following
Import L/C:-
• After all negotiation with supplier for whole details and agree.
• Rehearsal the Proforma invoice carefully which sent by suppler to open the L/C; check - Amount & Quantities - C&F or F.O.B or CIF.
• Check the tolerance percentage +/- in amount or Qty if accept or not.
• L/C Confirmed or not Confirmed.
• Payments Method - D/P at sight - or Acceptance for 60 ….. 120 days.
• Shipments Conditions - Partial shipment - transshipment if allowed or not allowed.
• Determine the last date if shipment.
• Determine the expiry date & place of the L/C.
• The total L/C amount “about or not exceeded the P/I amount”.
• Filling the L/C Application.
• •After L/C was opened - Account and IBAN for the beneficiary should be checked carefully and sure that they are accurate.
• All amendments responses.
• Responding to any discrepancies within and through L/C processing.
• Shipments follow-ups.
• Follow-ups the maturity dates.
Export L/C:-
• After all negotiation with purchaser for whole details and agreed.
• When the foreign L/C received; firstly I most check all the details and pay more careful for L/C conditions as :
• The commercial Invoice - with its containing details - matching the L/C instructions - How many copies requested
• Bill of Lading with details - To order of receiving Bank - also mentioned the L/C NO - this important
• Certificate of Origin - maybe some time the purchasers ask for endorsements for the documents by their Embassy, and the comber of commerce off coerce
• Packing List details. How many copies requested.
• The important things that export is more binding for documents submissions - date of shipments - documents issuances.
• Matching accreditation requirements literally.
• Follow-ups with the bank until payments received.
• Other important and intangible things like the relationship shipping company and the firm - such as the logistics Facilities - time - empty containers and so on.
•Responsibility for storeroom
•Monitoring the usage of local vehicle fleet and fuelling
•Participate in monitoring vehicle movement and including scheduling vehicle availability booking
•Responsible for all paper work related to procurement
•Ensure that receipts are given to finance for every procurement order that is purchased
•Ensure that all logistics paperwork is comleted
•Ensure that any general maintenance in the houres are undertaken as instructed by logisties officer
•Controlling the cars maintenance and cordinating the movements locally
•Supervising the store with regular audit programm
•Controlling the fuel orders and confirming the transactions with accounting department
•Supplying spare parts with workshop head
•Manifest Translation.
•Preparation the delivery order
•Cash Account
•All clearance responsibilities.
•All forwarding responsibilities.
•Any other financial or managerial tasks.
•Bookkeeping
•Cash Account
•Office Bank Account.
•Preparation of payroll.
•Stock Account.
• Any other financial or managerial tasks.
Master of Business Administration - MBA - Finance Management with Grade "A "
V. GOOD
Excellent
V. GOOD
GOOD
2nd Degree
