Contracts & Procurement Controller
Statistics Centre Abu Dhabi
Total years of experience :40 years, 3 Months
• Coordinate contract tendering procedures for Generation Operations group ensuring compliance with applicable SCAD policies including, tender and contract documentation, tender process, contract award and contract administration
• Prepare contracts for goods and services purchased by sites liaising with other Business units where required (e.g.: Legal, Finance, Strategic Procurement, HSE)
• Support the Tenders Committee
• Deliver a high, consistent level of customer service to key stakeholders ensuring that there are no surprises and all outputs are meaningful and assist strategic decision making
• Responsible for the allocated Procurement Category Manager role as part of the Strategic Procurement team.
• Work with Strategic Procurement to identify and implement sustainable sourcing solutions and continuous improvement in the supply and demand of generation operations spend.
• Instruct and guide staff in the use of the standard Contact contract documentation
• Maintain the contract register
• Provide financial information and reports relating to procurement as required
• Contribute to the delivery of annual reduction in expenditure, process efficiency and additional value where possible
• Identify, assess, mitigate, resolve and manage any problems, risks and/or issues associated with high value, high risk or complex procurement
• Maintain accurate records of procurement processes carried out, rationale for decisions, results of procurement initiatives, including the establishment of baselines, measurement of cost reduction, cost avoidance and value added
• Perform HSE responsibilities as defined in the HSE Management System and related procedures
• Provide and ensure the delivery of best practise and key technical expertise
Contribute to the continuous evaluation and improvement of the effectiveness and efficiency of Contact’s processes and systems
• Built up (RFP) request for proposals for all SCAD activities before tendering process.
• Built up the future plans and develop the processes to be complying with SCAD policies.
• Undertakes a variety of duties related to the review and amendment of existing contracts & Purchases and processes involved in dealing with bids received, including evaluation & award and draft different contracts.
• Reviews and recommends modifications and additions to existing contracting and service agreement policies, procedures and systems with a view to enhancing their effectiveness in light of changing company requirements.
• Analyses company contracting & purchasing strategies, tendering procedures, method of reimbursement and pre-qualification criteria of bidders for projects, and the bidder list.
• Involved with the preparation of the enquiry package for issue to approved bidders, ensuring that all enquiry documents, bid analyses, summaries and contracts are prepared and executed in accordance with policies, also assists in the opening of bids after the closing date.
• Assists with commercial evaluation of all bids and preparation of purchasing analysis technical & commercial recommendations, submits recommendations for review, approval and award, to insure efficient, quality and economic ordering of materials.
• Review all purchase orders before issuance to the successful bidder or prepare contract documents for final approval.
• Prepares pre-qualification documents for different types of contracts & Purchasing in conjunction with job and recommends bidders list for approval.
• Prepares tender enquiry documents based on work scope and other requirements according to SCAD policy guidelines.
providing consultancy & advisory for procurement & contracts role beside • Work with Strategic Procurement to identify and implement sustainable sourcing solutions and continuous improvement in the supply and demand of generation operations spend.
• Instruct and guide staff in the use of the standard Contact contract documentation
• Provide financial information and reports relating to procurement as required
• Contribute to the delivery of annual reduction in expenditure, process efficiency and additional value where possible
• Identify, assess, mitigate, resolve and manage any problems, risks and/or issues associated with high value, high risk or complex procurement
• Maintain accurate records of procurement processes carried out, rationale for decisions, results of procurement initiatives, including the establishment of baselines, measurement of cost reduction, cost avoidance and value added
• Perform HSE responsibilities as defined in the HSE Management System and related procedures
• Provide and ensure the delivery of best practise and key technical expertise
• Built up (RFP) request for proposals for all SCAD activities before tendering process and Call for Expression of Interest (EoI) or Request for Information (RFI). Launch of Request for Quotations (RFQ), Requests for Proposals (RFP) and Invitation to Bid (ITB) inviting vendors to submit their quotations/prices or proposals.
• Reviews specifications, Scope of Work (SOW) or Terms of Reference (TOR) and validates the various evaluation criteria of purchase requisitions. Records, validates and prioritizes purchasing requests and obtains additional information/documentation as required
• Built up the future plans and develop the processes to be complying with SCAD policies.
From 15/12/2009 till 30/6/2016
Providing consultancy services in procurement and contracts
Provide services in procurement and contracts field
Work with Strategic Procurement & contracts according to Cabinet Resolution No.32 of 2014 on Procurement Regulation and Storehouse Management in Federal Government & Financial Procedures Manual for Federal Government for the year 2016 to identify and implement sustainable sourcing solutions and continuous improvement in the supply and demand of generation operations spend .
• Provide financial information and reports relating to procurement & Contracts as required
• Contribute to the delivery of annual reduction in expenditure, process efficiency and additional value where possible
• Identify, assess, mitigate, resolve and manage any problems, risks and/or issues associated with high value, high risk or complex procurement
• Maintain accurate records of Contracts processes carried out, rationale for decisions, results of procurement
• initiatives, including the establishment of baselines, measurement of cost reduction, cost avoidance and value added
• Built up (RFP) request for proposals for all NQA activities before tendering process and Call for Expression of
• Interest (EoI) or Request for Information (RFI). Launch of Request for Quotations (RFQ), Requests for Proposals (RFP) and
• Invitation to Bid (ITB) inviting vendors to submit their quotations/prices or proposals.
• Reviews specifications, Scope of Work (SOW) or Terms of Reference (TOR) and validates the various evaluation criteria of purchase requisitions. Records, validates and prioritizes purchasing requests and obtains additional information/documentation as required
• Built up the plans and develop the processes to be complying with NQA policies.
• Secretary of tender Committee
• Coordinate with different committees (Sales, Auctions, pricing ).
• Follow up contracts variation orders and reflected to exist contracts.
1. All procurement for lpae activities plus cars and heavy equipment
2. Developing the strategy for supply management, creating (KPI) key performance indicator in different reports to improve, development & update the process for smooth of work.
3. Negotiating and coordinating with vendors and suppliers
4. Arranging the logistics to ensure the delivery of cars, equipment and service to be on time, and coordinating delivery with clients & build up needful process for it.
5. Reviewing and approving invoices from suppliers
6. Negotiating with insurance companies
7. Arranging oilfield security related services for clients & build up needful process for it.
8. Remarketing vehicles, which includes developing and implementing used car programs as well as the sale of vehicles at the end of a lease.
9. Participating in residual value committees
10. Developing and implementing used car programs, Maintain and develop the processes to meet commercial and technical standard.
11. Dealing with Manheim Co.) (Related to Car remarketing process)
12. Built up drivers training programme.
13. Focus in customer services (Local & International Clients) in order to reach to satisfaction goal.
• Dealing with all suppliers Computers, networks, hardware & software, vehicles, buses, heavy equipment, Copiers HVAC, Air conditioning agents and the spare parts related to & annually maintenance & support contracts and agreements related to it, manpower agencies, catering companies Etcre
• Built up the future plans and develop the processes to be complying with company policies.
• Undertakes a variety of duties related to the review and amendment of existing contracts & Purchases and processes involved in dealing with bids received, including evaluation & award and draft different contracts.
• Reviews and recommends modifications and additions to existing contracting and service agreement policies, procedures and systems with a view to enhancing their effectiveness in light of changing company requirements.
• Analyses company contracting & purchasing strategies, tendering procedures, method of reimbursement and pre-qualification criteria of bidders for projects, and the bidder list.
• Involved with the preparation of the enquiry package for issue to approved bidders, ensuring that all enquiry documents, bid analyses, summaries and contracts are prepared and executed in accordance with policies, also assists in the opening of bids after the closing date.
• Assists with commercial evaluation of all bids and preparation of purchasing analysis technical & commercial recommendations, submits recommendations for review, approval and award, to insure efficient, quality and economic ordering of materials.
• Review all purchase orders before issuance to the successful bidder or prepare contract documents for final approval.
• Maintain any other job related to contract & purchasing operation to insure the smooth of work.
• Plans and executes pre-tender and pre-contract stages, including commercial evaluation of tenders received, ensuring the contracting strategies and the ultimate contracts developed are consistent with company approved policy.
• Provides a support service when required in "interpretation of contract" during the course of the contract and ensures its close-out is in accordance with established procedures.
• Prepares pre-qualification documents for different types of contracts & Purchasing in conjunction with job and recommends bidders list for approval.
• Prepares tender enquiry documents based on work scope and other requirements according to company policy guidelines.
• Arrange Contractor's visits, as required, to end-user locations and participants in pre-tender clarification/site visit meetings.
• Reviews & Prepare commercial and contractual evaluation including analysis of quoted rates and prices to reveal the pricing strategies adopted by various tenderers, contractual qualifications and their effect on the final contract cost and claims, financial strength and legal/commercial status of tenderers etc.
• Prepares contract document prior to approval by the delegated officials.
• Attends pre-award meetings, clarifications and negotiations with bidders prior to contract award to resolve any pending matters prior to signature and finalization of the formal contract with the contractors.
• Provides supporting services when required in the interpretation of contracts after contract award.
• Review and update the company's terms and conditions as and when required.
• Carries out other related or similar duties as assigned, such as preparation of variation orders, claims, and other contracts administration, as and when required.
• Secretary of Company Tender Committee.
• Participating in residual value & Auction Company committee.
• Maintaining all Services Contracts & Agreements such Cleaning, Security, Manpower,
Copiers and Faxes & Fire fighting system maintenance, Consultancy etc……
• Team leader for implementation of ORION & ARMADA Systems
• Responsible for procuring all materials & Items concerning to General Services department which was serving most of university activity such buses, vehicles, furniture, computers, copiers, agriculture & workshop equipments, pumps & spare parts related and maintain the administration work related to it.
• Mainly was dealing with the main dealers, Agents different suppliers and sub dealers.
• Preparing data for department yearly budget.
• Member of committee of purchasing (spare parts).
• Member for studying & technical evaluation committees
• Member of High Committee yearly inventory for STORES
• Familiar to stores management.
• A part of purchasing work quite conversant with tendering process, have a good knowledge of local law.
• Auditing accounts work for inspection of water supply to all university sited monthly.
• Auditing of 200 staff travel dues.
• Auditing the accounts of university petrol station.
• Member of committee of university out side repairs and accounts related to it.
Responsible for all purchase operation in the project, research section such as:
• Soil & fertility lab (water analysis).
• Plant protection lab.
• Citrus research lab.
• Fruit & vegt. Lab.
• Audio & video lab.
• Semi harvest lab.
• Procure all equipment and instruments for above labs from national & international suppliers like 3m, Elle, Fisher.
• Responsible for other purchases activity such vehicle, tractors. Pumps, generators, forklifts, excavators, sprayers, shovels and spare parts related to it.
• Furniture and office equipments.
• Agriculture supplies screen and glass houses, fertilizers, chemicals (insecticide and herbicide).
• Packing for the product marketing (carton for citrus, potato, fruit, Irrigation materials (Drip system items, from main line to laterals, Drippers, filtration media, electric connection valves, automatic control panels etc....
• Building materials (Iron bars, curb, blocks, cement, paint, plumping items, tiles for construction works.
• Hiring deep wells diggers and inspect them till end (there was more than 28 deep well).
All these works above has been done through the rules and regulations from inviting the different suppliers for quotations either they are locally or Internationally by fax or tlx, make comparative statements according to quality and the lowest price offer approval from the project management making LPO (Local purchase order) locally FPO (Field purchase order) out side country to the lowest or to the concern supplier according to rules and regulations at last after receiving the items or materials from the stores.
The payments dealing on cash and credit bases was dealing with accounts related to purchase works and distribute the dues to suppliers by vouchers.
Beside that for almost 2 years I was performing all secretarial works for the Project Manager, office typing Arabic, English compiling and preparing all technical reports: Semi-Annual Report, Annual Report, Phase End Report etc. dealing with (Salaries, dues, leave, financial settlements) Correspondence with Governmental and Non- governmental agencies. Personnel matters, accounts for local staff