purchasing & materials manager
Al Zahra pvt Hospital
Total years of experience :28 years, 2 Months
- Managing procurement projects for major IT systems and general services such as clinical information System, Prime source vendor, ERP system, Communication Plan preparation and implementation Contracts.
- Responsible for the day to day operations, activities, & the smooth functioning of the department in all technical & human aspect.
- leading the development of common supply chain processes, standards, guidelines and policy compliance requirements
- Manage the development, monitoring and continuous improvement of statistical reports on hospital Procurement
- Driving best practices in strategic procurement, including category strategies based on internal and external benchmarking
- Research the best products and suppliers in terms of value, delivery schedules and quality.
- Evaluate suppliers before signing to ensure they meet the organisation requirements.
- Identify new suppliers, meeting existing suppliers, and building and
- Maintain excellent relationships with each.
- Negotiating and agreeing contracts and monitoring progress, ensuring quality of service.
- Develop procurement, vendor management and agreements’ procedures and guidelines,
- Manage procurement data, organizing a proper recording system and ensuring buffer stock levels in coordination with internal customers.
- Manage a team of purchasing experts that support all procurement needs for all departments within the business.
- Solve problems related to department.
- Manage the timely procurement of quality items as per the needs of end-users.
- Initial all personnel documents and letters originating from materials department, checking & approval of POs in the system.
- Liaise with HR department for hiring new staff for materials department.
- Team development, training & performance management.
- Provide information required by the management.
Develop annual departmental Procurement plan.
Lead the development and implementation of supplier strategies to meet Hospital’s clinical and non-clinical supply needs.
Manage the development, monitoring and continuous improvement of statistical reports on Hospital Procurement
Participate in the development of long term agreements with suppliers for frequently purchased items/services.
lead role in the development of Hospitals's purchasing software applications and ensure their appropriateness and effectiveness for the Hospital Implementation Team.
Develop and enhance procurement policies, procedures and processes to comply with the laws and regulations and project requirements .
Manages Hospitals's supply chain relationships with various departments.
Recruit, train, and monitor staff performance and performs annual employee evaluations.
Assess performance of suppliers in terms of meeting deadlines, satisfactory provision of services to determine viability and reliability of employing their services in future.
Lead the daily operations of Hospital Procurement and Contracts for the Implementation Team.
Propose innovative ideas on the contractual strategy to reduce contract management workload.
Provide assistance and technical guidance to respective project personnel covering all aspects of prequalification, issue of tenders, evaluation, preparation & issue of Contracts and Contracts Administration.
Supervising and mentoring the procurement team to complete the required tasks.
Managing procurement projects for major IT systems and general services such as clinical information System, Prime source vendor, ERP system, Communication Plan preparation and implementation Contracts.
Review specifications for goods purchased by Hospital and suggest changes where appropriate.
Review and advise on purchase requests submitted to ensure that they are complete and acceptable in terms of specifications, standardization, procurement policy, and delivery time
Develop and maintain a high-performance culture in the function, resulting in continued success
meeting functional KPIs and improved levels of customer service to interior and exterior customers.
Working in conjunction with a number of project teams ensure the timely and cost effective
delivery of all services, items and materials to agreed project milestones.
Strategize, plan and implement best practice procurement systems.
Plan for future operations of the department with emphasis on efficiency and effectiveness in
meeting the needs of both internal and external customers, statutory and regulatory compliance, and compliance with requirements as set-forth by various granting agencies.
Monitor the research work done across various markets for new/alternative sources of supply in line with projects quality/price/service requirements.
Develop a comprehensive supplier management system ensuring that a reporting process specific to each project is available at all time.
Provide ongoing post project delivery procurement services for upgrades, maintenance and service agreements.
Manage a team of buyers sourcing materials from a global market.
Implementing and creating a an ERP or similar system
Responsible for deploying a centralised procurement and operational strategies on a global basis.
Negotiate and execute vendor supply chains as needed to support the critical business needs.
Manages all activities that develop relationships with suppliers
Buyer
King Fahd Military Hospital -Jeddah - Saudi Arabia
Apr 1992 - Aug 1995 (3 years. 3months)
Review requisitions for completeness, correctness and clarity
Conduct market reviews for product selection and availability
Prepare tendering documents and channels them for approvals
Secure quotations, liaises with the end user for suitability, and negotiate with vendors
Propose alternative approaches to the end user for improved functionality, quality, or price
Prepare analysis of quotations and product offerings
Prepare purchase orders and updates them if needed
Expedite purchase orders if needed
Where required and appropriate performs direct cash or credit card purchases
assigning item numbers, descriptions, packaging strings, price, etc
Liaise with end-users with respect to setting specifications and preparing requisitions
Resolve issues pertaining to delivery, payment, discrepancies in issued orders etc.
Assist with additional departmental duties assigned
Adhere hospital’s confidentiality and privacy of information policies