DOCUMENT CONTROLLER
PRESSON DESCON INTERNATIONAL (PVT.) LTD.
Total des années d'expérience :26 years, 10 Mois
Working as a Sr. Executive Document Control Section in Project Management Department and responsible for:
• Issued all Documents / Drawings through transmittals to Client, Projects Site Team and subcontractors. Keep record the all Documents in Computer based Document Control Register (DCR).
• Logging all incoming /outgoing documentation in appropriate log books.
• Ensure that all Projects/Head Office documents are kept in conformance with the Company’s Electronic Document Management System (EDMS).
• Responsible to check all document generated by internally or through Sub-contractors as per document numbering and handling procedure.
• Coordination with internal departments, site project team, client team, contractor, subcontractors and vendors.
• Day to Day coordination with head office and Projects Site teams to ensure efficient and effective control of all project documentation from any source either generated internally or externally.
• Prepare status reports of issued and overdue documents for all current projects against Plan dates on weekly basis and intimate concern persons for further action.
• Upload the documents on FTP Server for client and other associate partners.
• Maintain Data Directory to manage the electronic files including superseded documents for each project to make easier for entire team to retrieve documents.
• Compile and issue Monthly Progress Reports.
• To Control and Monitor the compilation/preparation of Final Documentation Dossiers (Design Data, Quality Records, IOM Manuals etc.) and manage the agreed handover schedule with client.
• Perform digital conversion of project documentation by scanning all final documentations and validating the scanned documents as per hardcopy versions and ensuring that all standards are met.
• Maintain and issue stationary as per requirement.
• Working on SAP (DMS Module) as a Subject Matter Expert “SME”.
• Prepared end user training material, takes care that proper training is given to the users.
• Prepare Basic Engineering Package for onward submission to client.
• Responsible for preserving and maintaining confidentiality of documents.
• Maintain and update records (hard copies) of all the documentation as per the company central filing procedures of on-going and completed projects.
• To prepare and issue of Project Close-out report.
• Dispose of Old Records (Hard Binders) and Scanning.
Worked as a Document Controller / Material Assistant in O&E Department and responsible for:
• Preparation of PR’s “Purchase Requisitions” in (Maximo) accordance with the MTO’s including all technical, commercial, Financial (AFE) and quality requirements.
• Prepare Comparative Statements and priced Purchase Requisitions and approve from finance department as per relevant AFE.
• Keep record of all issued requisitions and complete follow up with relevant internal departments till final issuance.
• Provide efficient support to the Lead Cost Engineer / Project Engineers for the preparation/compilation of all type of Tender documents.
• Update Procurement Plan of all ongoing projects.
• Develop, manage and maintain all aspects of documentation control (electronic & hard copy files).
• Register all incoming /outgoing documents in appropriate log sheets available in the system.
• Receiving confirmation from Fields regarding delivery of materials.
• Preparation of GRNs for all services related to engineering Department / Fields.
• Keeps record of all vendor invoices and coordination with inter departments and field staff for log and expedite payment process.
• Provide full support to Lead Cost Engineer/Project Engineers regarding day to day office activities.
• Maintain and manage all documents as per Company filling procedure.
• Assisted Head of department in day to day office activities.
• Maintain a system for Control for records and ensure that records are easily retrievable for all staff.
• Preparation of Material Requisitions and follow-up.
• Preparation of Presentation on MS Power Point.
• To ensure that all quality and other documents are properly updated as per requirement of ISO 9001.
• Maintain and manage all documents as per Company filling procedure.
• Maintain a system for Control of Records and ensure that records are easily retrievable for all engineers.
• To ensure that all quality and other documents are properly updated as per requirement of ISO 9001.
• Preparation of Weekly and Monthly Injuries statistic reports.
• Keeps record of all the engineering deliverables as per the company procedures.
Worked as Data / Document Controller in EPC Proposals and responsible for:
• Assisting Department Head and Proposal Managers in the preparation of EPC and Construction proposals.
• Technical and Commercial Proposals compilation and its documentation.
• To ensure that all quality and other documents are properly updated as per requirement of ISO 9001.
• Assist the Head EPC Proposals as Personal Assistant in day to day activities and perform duties upto the entire satisfaction of the Company Standards.