ASSEMBLY COORDINATOR / ADMINISTRATOR
BIN MOOSA AND DALY
مجموع سنوات الخبرة :13 years, 1 أشهر
• Key Internal Interfaces: - Assembly Team, Production Manager, WHL personnel, Service team, Accounts Team & Admin team.
• Key External Interfaces: - Local Suppliers / Vendors.
• Preparing the ‘Components Issued List Mechanical & “Issues to Production” of all assembled units and providing the list of completed pump sets daily through FOCUS ERP.
• Prepares & sends material request (for components consumed/required by Assembly) to the storekeeper to replenish items consumed through FOCUS ERP.
• Verifying physically the incoming stock (Assembly area) and signing of receipts voucher thus ensuring all incoming stocks are stacked for easy picking by the production team.
• Coordinates with the Production Team and submits a monthly report of defective/damaged components (Mechanical & Electrical) to the Accounts Department.
• Handling of Petty Cash, Claims reimbursement and other employee HR related works.
• Coordination with HR regarding employees leave, administration / medical insurance / passport requests and maintaining of attendance record.
• Handling all other administrative duties of production department.
• Proficient in providing office-based administration support to the Sr. Service Engineer/Line Manager.
• Liaising with Engineers, Site Supervisor or Route In charge to establish maintenance work priorities.
• Followed up on projects activities primarily in the stream of materials, asset movements & progress of work.
• Proficient in issuing standard quotation based on client request & site requirements.
• Work on Service Max - A Leader in field service solution. It is a package solution built on force.com platform.
• Master Data: Data Steward for Location, installed products, Contracts, Service Teams, Technicians for elevator division
• Updating of covered products/locations and activation of Contracts in Service Max
• Scheduling, Execution & Monitoring of Monthly (PPM) Planned Preventive Maintenance Work Orders inclusive of dispatching as per technician routes for Dubai, Northern Emirates & Abu Dhabi.
• Managing the PPM & Reactive work orders utilizing Service Max and tracking work orders through proficiency including compilation of reports for the leadership team.
• Ensuring assigned reactive work orders are responded to within the agreed SLA’s between AFET & customer.
• Coordinated with Contractors and assisted for smooth and timely completion of the tasks. Monitoring of Third party works as per Job order and presenting reports to the Senior Service Manager.
• Contributed to the achievement of the approved Performance Objectives for the Department in sync with the Company Performance structure.
o Facilitated between customers, technicians, and management, ensuring seamless communication and timely resolution of service issues.
o Managed communication with clients, vendors, and team members, facilitating clear and efficient information flow.
o Collaborated with cross-functional teams to improve administrative processes and streamline workflow.
o Scheduled and created work orders for preventative maintenance, service repairs, and replacements.
o Ensured the submission of summaries and reports to customers as per project requirements.
• Planning, supervising, and coordination of all activities in the assigned area to meet the required functional objectives.
• Competent in Issuing Invoices for the project’s majorly ranging from $ 1000 to $ 3, 00, 000, 0 of GRP / GRE products.
• Proficient in Quantity surveying by using program and preparation of BOQ, BOM and MTO of GRP / GRE products (As per available Isometrics/Shop Drawings).
• Accomplished high levels of internal client satisfaction through excellence in receiving, identifying, dispatching, and assuring quality of materials in the Head Office Stores.
• Coordinates material availability in support of design revisions, rework, contingency, or work around plans.
• Adept knowledge of project Procurement operations related to the acquisition of materials on projects, or of the Engineering discipline within the area of responsibility, the work process and the deliverables produced.
• Promotes participates in and supports the Quality Management System (ISO 9001)
• Analyzed and developed a product cost estimate based on the requested Quotation for subsequent presentation to Sales Engineer and Project Manager for approval.
• Proficient in Work order preparation, invitation to bid, supports in technical & commercial evaluation; thus, assigning the job through service work order.
Discontinued - Year 1998
77.57