Aslam Syed

Senior Manager-Payroll at Cleveland Clinic Abu Dhabi

• United Arab Emirates - Abu Dhabi
• My current job since February 2014

Payroll Specialist at Dubai World Trade Centre

• United Arab Emirates - Dubai
• September 2008 to January 2014

 Responsible for HR Services and Payroll Management for all employees (Permanent & Temporary).
 Implementing HR Policies within the Business Units
 Develop and maintain HRIS & Lead the implementation of Oracle HRMS Application
 Supervising Time and Attendance management
 Managing employees’ Medical Insurance, Pension, Air tickets and other related matters
 Oversees the entering of data into computer system for additions, changes or deletions and process HR & Payroll action forms in a timely manner to ensure delivery of accurate and prompt employee payroll.
 Effectively involved and contributed as a Lead to test, advise, coordinate and implement the HRM systems
 Efficiently trained the end users and carried out the responsibilities of the employees for the Employees’ Self Services
 Assist with the research and development of internal payroll procedures, controls and forms for day to day payroll operation and month end payroll processing.
 Dealing with the Director-Finance in all accounting process related to Payroll reconciliation and ensure the GL interface is managed and processed by providing the JVs and supporting documents for SVP-Finance’s approval.
 Works closely and provides support to Payroll team.
 Plans, prioritizes and delegates the activities of payroll dept. staff in completing day-to-day work assignments within the HR/Payroll functional areas and examines work for accuracy, timeliness and conformance to policies and procedures.
 Establishes payroll deadlines and ensure the deadlines are met in line with laid down DWTC HR Policies, Procedural compliance and in conjunction with schedules of other Depts to produce timely and accurate payroll every month.
 Develops strong working partnerships with HR, Administration, IT, Finance and Audit staff members and acts as liaison between the functional and technical team to develop technical solutions to meet functional payroll requirements.
 Research Payroll information and prepare clear, concise, comprehensive and accurate statistical and analytical HR & Payroll Reports.
 Participate in the development, implementation, communication and delivery of training on payroll policies & procedures, contractual obligations and use of payroll forms.
 Ensure that month end payroll processing and Bank interface are carried out timely and accurately every month and related reports are produced, verified for correctness, rectifications are made and forwarded to appropriate Departments.
 Maintain responsibility for systematic and up to date record keeping in relation to employee personnel & payroll files.
 Ensures that makers checker responsibilities are segregated to ensure audit compliance and transparency.
 Advises on system issues and automation of payroll process to ensure system stability and process speed, accuracy and efficiency.
 Supports the training and development needs of direct reports
 Assisting Head of HR in preparing policies & procedures

Assistant Manager-HR-ES at Dubai Bank

• United Arab Emirates - Dubai
• August 2006 to August 2008

 Responsible for HR Management, Employee Relations and Payroll Management for all employees of the Bank
 Responsible for Recruitment, Labor welfare services and Exit Interviews as well as MIS reports for the management
 Handling Time and Attendance management
 Handling employees’ medical insurance, air tickets, visa and other related matters
 Responsible for General Administration


ACCOMPLISHMENTS:
Actively involved and contributed as core member of to test, advise, coordinate and implement the HRMS systems
 Efficiently trained the end users and carried out the responsibilities of the employees for the Employees’ Self Services
 Successfully managed the Oracle HRMS Payroll Module of the Bank for all the functions related to salary and other payments and generated all types of payroll reports through HRMS
 Efficiently managed the Oracle HRMS Payroll Applications for maintaining the employees’ database, assignments, costing, approving the leave salaries, the leaves and absence of the employees and also prepared all types of payments and payroll reports and managed Medical Insurance for the employees and their dependents

 Coordinated and prepared the final settlements of the terminated/resigned employees as per UAE Labor Law and made payment of the same
 Handled the matters related to the reimbursement of health card and medical check up payments, Personal loans and Auto Loans for the employees through Oracle HRMS Application
 Supervised the processing of new Employment Contracts, Residence visas and arranging for the renewal of the Visas of the employees and their dependants by coordinating with Public Relations Officers and dealing with the embassies and government departments

 By introduction of process reengineering achieved reduction in cost and saved time by better utilization of manpower
 By introduction of Time and Attendance Management System achieved high rate of employees’ punctuality and 95% of attendance hours

Human Resources Officer at Dar Al Handasah (Shair & Partners)

• United Arab Emirates - Dubai
• June 2005 to August 2006

 Reported to the Resident Manager.
 Managed the Recruitment of highly professional candidates in the Engineering Industry by publishing advertisements & head hunting through search engines of the recruiting consultancies and agencies globally.
 Managed the Organization Charts, that is to be submitted periodically to the Clients like Dubai Municipality, Dubai Civil Aviation & Jebel Ali Airport City Authorities and other major clients.
 Conducted the preliminary interviews, short listing the resumes and forwarding them to the Line Managers & Resident Engineers for evaluation.
 Conducted the Technical & IQ written tests for selecting the potential candidates for the organization.
 Prepared the resumes of the selected candidates to forward and get them approved by the clients (Dubai Civil Aviation Authority and Dubai Municipality)
 Supervised the Personnel Dept. of more than 500 employees & their records.
 Managed the Sun Microsystem Payroll Applications for maintaining the employees’ database, approving the leave salaries, the leaves & absence of the employees and preparing all types of payroll reports.
 Preparing and transferring the salaries of the employees to their bank accounts. Coordinating with the banks and preparing the final settlements of the terminated/resigned employees as per UAE Labour Law.
 Supervising the processing of new Employment Contracts, Residence visas and arranging for the renewal of the Visas of the employees & their dependants by coordinating with P.R.Os. and dealing with the embassies and government departments.
 In charge for insuring the Motor fleet, Air & Marine Cargo and the company assets.
 Supervising the records of the entitlement of the Air ticket dues for the employees based on their grades and arranging the Annual Maintenance Contracts with maintenance companies & suppliers.
 Supervising the staff of Personnel department & general administration

HR/PERSONNEL COORDINATOR at M/S.JUMA AL MAJID GROUP, DUBAI

• United Arab Emirates - Dubai
• October 2001 to May 2005

 Reporting to the Human Resources Manager.
 Worked as Acting Head of the Personnel Department. (at GENAVCO. LLC.)
 Core Member to set up, test and implement the Oracle HRMS Application for the Bank by advising and coordinating the Oracle Consultants.
 Trained the end users and administering the responsibilities of the employees for the Employees’ Self Services.
 Managed the Recruitment of employees by publishing advertisements & head hunting through search engines of the recruiting consultancies and agencies.
 Supervised the Personnel Dept. of more than 7000 employees & their records.
 Managed the Sun Microsystem & Oracle HRMS Payroll Applications for maintaining the employees’ database, assignments, costing, approving the leave salaries, the leaves & absence of the employees and preparing all types of payroll reports.
 Preparing and transferring the final settlements & salaries of the employees to their bank accounts. Coordinating with the banks and preparing the final settlements of the terminated/resigned employees as per UAE Labour Law.
 Responsible the reimbursement of health card and medical check up payments, Personal loans and Auto Loans for the employees through Oracle HRMS Application.
 Implemented HR policies, Job descriptions, Grades, Compensation and benefits, Appraisals and Quality Auditing, Training and in charge for the miscellaneous deductions/payments to the employees through Oracle payroll application.
 Supervised the processing of new Employment Contracts, Residence visas and arranging for the renewal of the Visas of the employees & their dependants by coordinating with P.R.Os. and dealt with the embassies and government departments.
 In charge for insuring the Motor fleet, Air & Marine Cargo and the company assets.
 Supervised the records of the entitlement of the Air ticket dues for the employees based on their grades and arranging the Annual Maintenance Contracts with maintenance companies & suppliers.

HR/PERSONNEL COORDINATOR at M/S.DEAN MURPHY ASSOCIATES

• United Arab Emirates - Dubai
• September 1996 to September 2001

European Group of Financial Advisors with diversified activities in the Middle East.
PERSONNEL & HUMAN RESOURCES CO-ORDINATOR (SEP. 1996 -SEP. 2001)

v Responsible for on boarding and inducting the new employees, managing the HR database and ensure compliance to HR policies and procedures.
v Managing day to day employee communication, requests for documents and their files.
v Ensuring all formalities of the company to labour, immigration & other Govt. departments are in order and adhered to without exception.
v Managing the payroll, benefit administration and the end of service settlement.
v In-charge of Staff Accommodation and fleet of company vehicles.

SUPERVISOR at EMIRATES GENERAL PETROLEUM CORPORATION, DUBAI

• United Arab Emirates - Dubai
• April 1988 to August 1996

SUPERVISOR - CUSTOMER SERVICE & DISTRIBUTION (APRIL 1988 TO AUGUST 1996)


v Independent charge of the Distribution Network consisting of 4 EMARAT outlets.
v Dealing with the customers and arrangement of efficient service for their vehicles.
v Handling customer inquiries & promoting the EMARAT range of products and services.
v Supervision of the complete work force.
v Maintaining the debtors accounts and arranging for the collection of payments.
v Maintaining records of stock, ordering goods and preparing invoices.
v Preparation of daily reports and collection of cash from the 4 outlets.
v Training new employees and maintaining their personnel records.

ADMINISTRATOR at M/S.L.G.BALAKRISHNAN & BROS. LTD.

• India
• March 1985 to February 1988

Leading manufacturers of automotive & industrial chains.

ADMINISTRATOR (MARCH 1985 TO FEBRUARY 1988)

v Complete charge of Office administration.
v Secretarial back up to the Managing Director.