Office Manager
Shine Master Technical Services llc
Total years of experience :17 years, 1 Months
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analysing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counselling, and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge, establishing personal networks; participating in professional societies.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analysing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Monitor the day-to-day financial operations within the company, such as payroll, invoicing, and other transactions
• Oversee financial department employees, including financial assistants and accountants
• Contract outside services for tax preparation, auditing, banking, investments, and other financial needs as necessary
• Track the company's financial status and performance to identify areas for potential improvement
• Seek out methods for minimising financial risk to the company
• Research and analyse financial reports and market trends
• Provide insightful information and expectations to senior executives to aid in long-term and short-term decision making
• Review financial data and prepare monthly and annual reports
• Present financial reports to board members, stakeholders, executives, and clients in formal meetings
• Stay up to date with technological advances and accounting software to be used for financial purposes
• Establish and maintain financial policies and procedures for the company
• Understand and adhere to financial regulations and legislation.
Major Responsibilities:
Hiring
Human Resources Management
Benefits Administration
Performance Management
Communication Processes
Compensation and Wage Structure, Classifying Employees
Employment Law
Laws against Sexual Harassment
Organization Structure
Policy making as per the government laws and implementation
Responsibilities:
HR Responsibilities:
Responsible for advertising all job vacancies:
- Advertise in newspapers, websites and any other communication media for interviews and other necessary requirements.
- Short-listing/pre-interviewing of applicants/arrange interview
- Conduct telephonic interviews and arrange for further processing.
Responsible for Visa/cancellation and other related work:
- Prepares Job Offer Letter
- Coordinates with the PRO from time to time for the status of visa application
- Prepares necessary documents for the visa cancellation of resigning/terminated employees.
- Responsible for the exit interview and clearance of resigned staff.
HR Training Development
• Assist in analysing the skills and qualities required for each particular job and develop job description of each staff.
• Pre-orientation and Induction of new staff
• Responsible in identifying training needs of staff in relation to their work performance.
• Administration and co-ordination of internal training programmes.
• Employee Evaluation and performance.
• Staff Reward and Excellence Program.
Administrative Responsibilities:
• Liaise between Head office, Site Office and Camp in all admin Activities.
• Coordinate with procurement department for LPO/Approvals and follow up.
• Ensure necessary stationary stock maintained required for head office and site offices.
• Ensure that subordinated comply with SHS energy policy, procedures and Energy management system requirements.
• Participate in Emergency and First Aid Activities.
• Coordinate with the Site Administrators to ensure their requirements are attended to in a timely manner.
• Coordinate with the camp supervisors for arranging accommodation for new staff.
Records Management
- Responsible for the management of all personnel files and database.
- Filing of Legal documents and other internal correspondences.
- Responsible for the safekeeping of Passport of employees.
- Responsible for the time-keeping of staff attendance records.
- Responsible for the schedule of Annual leave of employees.
- Monitors the renewal of Labour Cards/Residence Visa/Passports/Emirates ID
- Prepares the monthly WPS and submit the same to ENBD-WPS
- Coordinates with various suppliers regarding office supplies, equipment and other required office requests;
- Prepares reports to be submitted for recording purposes.
- Assist Finance department in invoicing, reports preparation and other necessary tasks
Working as a coordinator of FGI (First Gulf International)
• Worked as a Coordinator as Human resource and handling Legal Documentation of below mention Companies
• from Head Office to the branch offices:
- AIES (DUBAI, Abu Dhabi & Qatar)
- Misk Al Bahar (Dubai)
- Select Pest Control ( Dubai & Abu Dhabi)
- Select Home Services (Dubai & Abu Dhabi)
- City Guide Valet Parking (Dubai)
- Select Facilities Management Dubai
Heading and Coordinating the ISO Certification process
• Responsible for the maintenance of records as per ISO Standards.
• Coordinate with QHSE officer for ISO and other responsibilities with regard to the Quality.
• Follow up and monitor the document transmittals and ensure records and maintain as per ISO standards.
• Participate in HSE and Cross Functional meetings as required.
Worked as a Personal Assistant to the General Manager
• Handling Her all personal and official matters
Liaison with Marketing agencies and printing firms for the Branding
Handling the Website development and upgradation and renewals of three Companies
• Select Home Services LLC
• Select Pest Control LLC
• MABFM
Working on a New IPO Company Formation
• All legal documentation
• Reports to CEO
Coordinating the MAB Project
• Working and coordinating the King Abdullah Economic City Saudi Arabia with Emaar.
• Liaise between the MAB management and engineers
• Liaise between MAB and Emaar management for the project.
Making Project Reports
Financial Management
Costing the new projects
Finalizing the project documentations
Making Monthly Time reports
Coordination among the teams for the projects
Coordination between JABS and CODE employees
Helping in Social Marketing of their upcoming products
Plans and conducts new employee orientation to foster positive attitude toward Company goals.
Manage CEO
Appointments
Arranging meetings
Arranging events
Responsibilities of Admin
Assessment of the employee’s performance
Advises management in appropriate resolution of employee relations issues
Recruits, interviews, tests, and selects employees to fill vacant positions
Team Building
Trainings indoor and outdoor
Give training to the employees of JABS on
Time Management
Professional Ethics
Leadership
HR responsibilities
Recruiting the new staff
Induction of new staff in organization and their orientation
Handle the issues among the Teachers
HR Management
Performance assessment of the employees and maintaining their appraisals
Handling the School project (kids & moms) of JABS Solutions
Coordination with Parents
Customer Handling
Worked on Quick Books
Management of Admin Department
Management of Sales and Marketing activities
Events Management for School
Teaching the ESL(English as second
Management of the Uzbekistan tourism department
Coordination with Embassy of Uzbekistan
Management of Admin Department
Policies and process implementation and reporting
Management of Revenue Department
Customer Management
Policy Reviews and Change Management
Budgeting
Recruitment
Assist Ambassador
Appointments
Arrangements of meetings
Event Management
Coordination with local employees of Embassy.
Development and implementation of SOPs
Liaison with Government and concerns
Implementation of Project SOPs
Implementation of Procurement SOPs
Discipline and Supervise the day-to-day operations of branch
Manage Customer Care Department
Preparation of Project Reports
Management of Branch Expenses
Processes payroll forms
Budgeting
Recruitment