Assistant Director of Engineering
شركة صلة
Total years of experience :18 years, 5 Months
- انشاء ومتابعة تقارير الأداء وتقارير التقدم
- متابعة المواد المطلوبة للمشاريع
- المتابعة مع الأقسام الأخرى فيما يخص المشروع
- متابعة رواتب العمال والحضور والإنصراف
- رفع أوامر الشراء
- متابعة الشئون الإدارية الأخرى
- متابعة حركات المعدات الثقيلة وتكاليفها
- مراقبة الميزانيات
- انشاء ملخص الإجتماعات
- حجوزات الرحلات والفنادق
- الترجمه الفورية والنصية
- العمل في أكثر من مشروع
- متابعة المشتريات في المشروع
- التنسيق مع الأقسام
- عمل الهيكل التنظيمي والخطة التوظيفيه بالتناسق مع الميزانية والسير العمل
Job Scope:
Assists in the planning, execution and finalization of all areas of the audit assignment, making sure menus and loads are as per specifications, pointing and reporting any problems and following up the corrective actions with involved departments. Conduct food tastings and quality checks, making summary weekly and monthly summary reports, assisting in materials evaluation and meals evaluation.
Major activities:
Helping with the admin department setting up and developing new forms and procedures to improve their work
Working with auditors and planning on obtaining the ISO 90001 Certificate for the department
Building solid database for employees
Building private aviation webpage and booklet
Food photography for samples and presentation
Following up with auditors and making reports to management
Surveying assemble and food quality
Helping other departments as required
Perform related duties as required
Finding local suppliers
Finding employees to fill vacancies within the organization
• Ensure the Company’s Code of Practice and Conditions of Use are adhered to by customers
• Make sure all staff are carrying out customer safety tests in a polite and appropriate manner
and recorded appropriately
• Maintain a clean and tidy working environment in all areas
• Make sure staff have a good knowledge of all products in the retail area, to ensure
customer’s individual needs are identified and dealt with in a friendly and professional
manner
• Follow up any actions or concerns resulting from shift supervisor report forms
• Have a good understanding of the range of activities and programmes the Company can
offer and activity promote these to customers
• Ensure the correct procedures are followed for reporting accidents and incidents
• Remain current with any changes made to the company’s policies and procedures
• Follow the company’s health and safety polices at all times
• Take and Oversee other members of staff for customer bookings via telephone, email and in
person at reception ensuring accuracy at all times
• Ensure the Company’s Code of Practice and Conditions of Use are adhered to by customers
• Make sure all staff are carrying out customer safety tests in a polite and appropriate manner
and recorded appropriately
• Maintain a clean and tidy working environment in all areas
• Make sure staff have a good knowledge of all products in the retail area, to ensure
customer’s individual needs are identified and dealt with in a friendly and professional
manner
• Follow up any actions or concerns resulting from shift supervisor report forms
• Have a good understanding of the range of activities and programmes the Company can
offer and activity promote these to customers
• Ensure the correct procedures are followed for reporting accidents and incidents
• Remain current with any changes made to the company’s policies and procedures
• Follow the company’s health and safety polices at all times
Under administrative direction, directs, manages, supervises and coordinates the activities and operations of the Administrative division within an assigned department including purchasing, budgeting, accounting, personnel, information technology, and administrative support programs and services; supervises and directs assigned professional and administrative support staff; coordinates assigned activities with other divisions, departments and outside agencies; and provides highly responsible and complex administrative support to assigned department director.
Major activities:
* Assume management responsibility for assigned services and activities of the Administrative division within an assigned department including purchasing, budgeting, accounting, personnel, information technology, and administrative support programs and services.
* Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
* Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
* Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
* Perform a variety of personnel administration functions; review employee evaluations; ensure accuracy and completeness; review formal documents including reprimands, suspensions, and terminations.
* Ensure department compliance with existing personnel laws and regulations; implement new laws and policies as they become effective.
* Perform various purchasing functions; review and/or prepare bid packages for equipment or supplies; oversee the approval of all departmental purchase orders.
* Prepare or review specifications and boiler plates for procurement packages; ensure compliance with applicable laws and regulations; modify documents as needed.
* Oversee the maintenance and trouble shooting of department information systems functions; develop and implement training programs as needed.
* Prepare and review City Council agenda items; ensure completeness, accuracy, and consistency with department policies.
* Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
* Oversee and participate in the development and administration of the annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
* Serve as the liaison for the assigned department with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.
* Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence.
* Provide responsible staff assistance to assigned department head.
* Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to existing departmental programs, policies, and procedures as appropriate.
* Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public administration.
* Respond to and resolve difficult and sensitive citizen inquiries and complaints.
* Perform related duties as required
King Abdullah University of Science and Technology (KAUST) (Academic)
May, 2010- (current job)
Administrative assistant (Research and development’s supercomputing Lab)
Job Scope:
Responsible for providing administrative and clerical services.
Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner
Major activities:
• Type correspondence, reports and other documents
• Maintain office files
• Open and distribute the mail
• Take minutes at meetings
• Distribute minutes
• Coordinate repairs to office equipment
• Maintain confidential records and files
• Maintain records of decisions
• Arrange for payment of honorariums
• Research and assist with the preparation of motions, policies and procedures
• Review and edit reports to the Board
• Prepare correspondence for Board members
• Prepare documents and reports on the computer
• Schedule Board meetings
• Prepare agendas for Board meeting
• Booking flights, hotels reservations, airport pickups and drops
• Assisting in managing events and workshops
• Assisting in overseas conferences
• Maintaining storages and inventories
• Purchasing and purchasing procedures
• Process all operations using SAP database software
• Handling financial records and make payments
Shaw Stone & Webster Arabia.Ltd (Constructions)
Yansab contract
Sep, 2008- March, 2010 (Project termination)
(Material Expeditor)
Job Scope:
Job duties include contacting and following up with suppliers, getting commitments on delivery dates, manufacturing process and parts tracking/expediting, coordinate material shipment activities between Buyers, Suppliers, Manufacturers, Transportation Carriers, Warehouse, Inventory Control, Project Managers, Project Planners, and Project Materials Coordinators, updating eta dates, quantities, in MARIAN and editing comments and fixing the MSR (Material status Report). MRAF’s for open PO’s with vendors buying, and getting better quotation prices and quality. Trips to distance vendors to solve both sides’ issues like payments and held materials etc...
Major activities:
• Following up with vendors daily
• Reporting to suppliers in weekly meetings
• Internal Work process Improvements
• Warehouse gaps investigation and Materials reports.
• Materials inventory control.
• Perform the Procurement activities during coverage period.
• Trips to Jeddah, Dubai and Riyadh for clearance and vender’s issues
Al-Dar Group (Banking)
National Commercial Bank Contract
(better offer)
May.2007- Mar. 2008
Credit Card Department
Job Scope:
Filling applications for suppliers Transactions, coordinating with operations, calling clients and suppliers, The usual Admin work spread sheets and emailing and accounting if necessary arranging meetings, minutes of meeting, reports scanning and printing etc..
Reports and letters, Emails, drafting correspondence, scheduling appointments, organizing and maintaining papers and electronic files arranging interviews with candidates plus all secretary tasks…
Gulf Wings (Traveling)
(Seasonal Job with a relative)
Online Sales Representative
Job Scope:
Dealt with travel agencies around the Gulf, manage their customers’ hotels booking in the kingdom (mainly in Makkah or Madenah) Checking with hotels for availability and confirming reservation.
Filing, sending faxes, indexing, labeling, revising with the accounting dept. and reservations, writing vouchers, using the internal booking system for tracing the agencies open cases and solve the problems with them.
expected graduation 2022
Went to Manarat Jeddah and Althagar as primary and secondary school before I graduated from Ali Bin Abi Talib
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