Logistic Coordinator
Saga Digital DMCC
Total years of experience :19 years, 11 Months
• Arranging competitive freight quote from freight forwarders, to support sale and customer service team in preparing sales quotation.
• Placing orders with different vendor’s factory on confirmed order, planning and executing shipment collection and delivery through freight forwarders as per agreed incoterms and giving instructions to third party warehouse regarding inbound & outbound shipments.
• Preparing export documents (CI, PL, COO., COC. DO. DA. and special certifications, Embassy legalization) and also preparing and submitting LC and CAD documents to bank in order to comply the LC & CAD requirement.
• Arranging “COC” for export and cross trade shipments from authorized third party certification companies like SGS, BV., etc.
• Arranging cargo insurance for shipment and verifying and sending commercial documents to customer for customs clearance.
• Gathering periodical inventory report from 3rd party warehousing service providers and sending stock report to management on timely basis and monitoring and controlling lot, batch no., expiry date.
• Monitoring 3rd party W/H. service providers, whether they are following all standing instruction properly while doing inbound & outbound handling (FIFO), palletizing, packing, stacking, Labeling, kitting & Crating and stock keeping etc.
• Keeping proper record for all inbound and outbound shipments in ERB system, maintaining updated MSDS & TDS for all products.
• Regularly arrange meeting with forwarders to discuss about new available services and negotiating for competitive freight rate.
• Conducting periodical meeting within logistics department to discuss about operational issue and complication and finding solution.
• Verifying freight forwarders invoices with shipment transaction and forwarding to accounts department for the payment.
• Effectively coordinating with operation department or agents from the time of receiving pre alert of inbound shipments for timely customs clearance of the shipment from port.
• Conducting quality & quantity inspection on inbound shipment as per customer’s instruction as well as company SOP., sending inspection report, receiving tally sheet, GRN and MDN with supporting pictures, if necessary.
• Creating SKU Code for materials & products in WMS and ensuring accuracy of codes and description of the products.
• Updating and allocating W/H. location for new inbound materials in WMS and monitoring put away task.
• Executing outbound orders and material requisition in WMS and generating pickup sheet and monitoring process of picking, checking, packing and dispatching orders with supporting documents like invoice, packing list or material manifest, COO., COC. Etc.
• Conducting periodical physical stock count and cycle count to ensure stock accuracy, preparing ageing report to identify obsolete materials and sending daily stock report, KPI & Daily Logistics reports to customers and concern departments.
• Strictly implementing and monitoring all HSE procedure and standard are followed by workers and MHE operators and maintaining MSDS of hazardous materials and warehouse operations related files and records.
• Maintaining excellent relationship with various agencies like Truck operators, Third Party Clearing and Forwarding Agent and Courier Companies and resolving WH. operation related issues, generating monthly W/H invoices to respective customers as per the contract.
• Deftly accountable for planning and executing shipments from customer’s warehouse to final destination with due consideration to meet customer requirements in a proper, timely and cost effective manner.
• Effectively coordinating with warehousing department regarding preparation of outbound cargo, packing, palletizing, labeling.
• Extensively booking shipments with carriers and follow-up bookings with carriers, Preparing AWB and monitoring shipment.
• Playing a pivotal role in carrying out subsequent smooth customs clearance, preparing Shipping Bill with custom EDI System.
• Coordinated with clearing agents to ensure prompt clearance of shipments and effectively handled pre-post shipment export & import documents to avoid delays and penalties.
• Instrumental in coordinating with the customers and airlines on several issues, collecting feedback and taking up the issue to management; coordinating with other Freight Forwarder as per shipper instruction in respect of nomination shipment.
• Meticulously managed diverse accounting functions including preparation of vouchers and error-free entries in Tally, updating Purchase & Sales Registers, Daily Cash & Bank Book, Banking functions, Bank Reconciliation and follow-up with Debtors and Vendor Billing
• Preparation of bank reconciliation statements on periodical basis and Assisting in finalization of the accounts
• Handled & maintained day to day accounting up to finalization of Balance Sheets after making all adjustments, Liaising with all relevant departments, Preparing MIS report on monthly basis
Class XII; 2001 from State Board of Examinations, Tamil Nadu 83%