Employee Relation & Administrator
Petroserv Ltd WLL
Total years of experience :11 years, 8 Months
Mediate and resolve conflicts between employees, addressing grievances, and ensuring a harmonious working environment that promotes collaboration and productivity.
Establish effective channels of communication between management and employees, disseminating important information, policies, and updates to foster transparency and clarity.
Stay abreast of labor laws, regulations, and industry standards, ensuring that all employment practices adhere to legal requirements and maintain compliance with relevant labor codes.
Foster positive relations with unions representing blue-collar employees, engaging in proactive discussions, negotiations, and conflict resolution to ensure a productive working relationship.
Collaborate with supervisors and managers to implement fair and consistent performance evaluation processes, recognizing outstanding contributions and addressing performance issues constructively.
Design and execute engagement initiatives to boost morale and job satisfaction among both white and blue-collar employees, creating a sense of belonging and loyalty within the organization.
Develop and enforce fair and consistent disciplinary procedures for addressing misconduct or policy violations, ensuring a balanced approach that respects the rights of all employees.
Establish mechanisms for employee feedback, conducting surveys, and focus groups to understand employee satisfaction and gain insights into areas for improvement.
Offering comprehensive assistance and guidance to both management and employees in a myriad of HR functions, spanning recruitment, employee development, induction, and payroll management, among others.
Actively contribute to multifaceted HR projects, orchestrating meetings, coordinating training sessions, and overseeing various aspects of project execution
Skilfully oversee the local salary and bonus processes, meticulously adhering to group and Compensation policy frameworks to ensure equitable compensation practices.
Drive impactful internal communications strategies, elevating employees' understanding of HR matters and fostering an environment of informed engagement.
Assume accountability for local employment contracts, legal employment concerns, and collaborations with unions, meticulously upholding labor laws and social legislations.
Spearhead strategic manpower planning and recruitment management efforts, sourcing, screening, and onboarding top-tier talent across diverse departments.
Collaborate with the HR team to address salary disputes, manage leave applications, recognize exceptional contributions, and facilitate smooth resignation and termination procedures.
Collaborate seamlessly with the Accounts department, assisting with pending invoices, petty cash expenses, and credit card expenditures.
Uphold a robust work structure by consistently updating job requirements and descriptions across all positions.
Pioneering the employee recruitment process involves strategizing advertisements, scrutinizing applications, and orchestrating interviews to ensure top-quality hires.
Oversee comprehensive induction and onboarding procedures, including the issuance of identification cards and streamlined integration of new team members.
Facilitate appointment letter issuance to selected staff and orchestrate well-structured induction and orientation programs.
Play a pivotal role in conducting confirmation interviews upon probationary period completion and provide instrumental assistance in implementing and refining HR policies and procedures.
Preserve meticulous files and documents encompassing staff and trainees, harmonizing records with HR policies.
Ensure seamless issuance of identity cards, uniforms, lockers, and other necessities for newly onboarded employees.
Champion employee retention strategies and welfare initiatives, fostering an environment that values and supports team members' growth.
Contribute to the comprehensive execution of exit interviews, garnering valuable insights for
continuous improvement.
Diligently manage statutory compliance matters, encompassing EPF, ESI, bonus, and gratuity payments, ensuring strict adherence to legal requirements.
Display expertise in complete payroll processing, ranging from salary design to attendance and leave management for both staff and workers.
Efficiently oversee and update the master data for employees, meticulously maintaining an up-to-date and accurate database.
Skilfully manage time office functions, meticulously handling leaves and attendance management.
Oversee advances and facilitate seamless admin activities, adding value to various facets of
administrative operations.
Assume responsibility for facility maintenance on a comprehensive scale, encompassing security, housekeeping, security systems, vendor management, and more.
Foster robust relationships with government bodies, cultivating a network for local support and assistance.
Answering day to day queries of the employees.
• Coordinating between departments in resolving day-to-day administrative queries.
• Maintaining confidential records and files etc.
• Processing of MOl Passes, AVOP Passes, Equipment Transfer Permit, Staff IDs etc., for our employees and Subcontractors.
• Preparing payroll attendance, Resignation and Termination attendance etc.,
• Updating the staff in Oracle through HIA CMMS Resource Administrator access.
• Creating Purchase Requests in Oracle through HIA CMMS.
• Maintaining of Keys and records. Sending and receiving of documents,
• Keeping of Employee details, Maintaining of employees master list.
• Maintaining Office Stationery. Distribution of Uniforms and maintaining records. Keeping of Fuel keys and records,
• Coordinating with HR for Salary disputes, Leave Application, Exit permits, Employee of the month.
• Coordinating with Accounts department for Pending Invoices, Petty Cash expenses, Credit Card expenses etc..
Creating, updating, and maintaining personnel records, financial records, and other records and databases
•Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
•Updating office policies and procedures
•Making evaluation reports, performance appraisal and salary increment.
•Verification of request of Vacation and resignation/termination.
•Daily and monthly report of Admin department.
•Making evaluation reports, performance appraisal and salary increment
•Preparing reports on expenses, office budgets, and other expenditures
•Supporting department managers and staff
•Organizing conference room scheduling, equipment, and cleaning
•Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
•Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.)
•Preparing correspondence, documentation, or presentation materials.
•Administer employee and labour request including medical needs and ensure local authorities’ obligations are met in order to avoid penalties.
•Assisting other departments (such as financial department or HR) with administrative or clerical support
MY RESPONSIBILITIES ARE:
•Preparing Files for the newly coming staff and labors.
•Keep all confidential documents.
•Safe Keeping of Passport and maintaining relevant documents to control the Passport,
•Responsible for performing clerical and administrative duties in an office setting.
•Arranging Passport for Medical, Finger Print & all related Immigration work.
•Supporting Employees for the Passport renewal
•Releasing the Passport to the employees on time up on their request.
•Distributing office memos, circulars and other correspondence.
•Giving the personal information to our Managers upon request.
•Coordinating with Accounts Dept. for the final & leave settlement of the people those who are going for vacation & Resignation
Responsible for performing clerical and administrative duties in an office setting.
• Maintaining files and records so they remain updated and easily accessible
• Answering the phone to take messages or redirecting calls to appropriate colleagues
• Utilize office appliances such as photocopier, printers, scanner and computers for maintain and update filing, inventory.
• Undertake basic bookkeeping tasks and issue invoices, checks
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