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Awad Bastawi, Executive Secretary

Awad Bastawi

Executive Secretary·Bara’a Mousa Law Firm,

Saudi Arabia

Diploma, Information Security Awareness Review

Work experience

Total years of experience: 21 years, 3 months

Executive Secretary

January 2023 - January 2024

Bara’a Mousa Law Firm,

Jeddah, Saudi Arabia

January 2023 - January 2024

1- Accelerated legal case preparation by 30% through effective calendar
management, travel coordination, and implementation of an optimized
document tracking system
2- Acted as the primary liaison for high-profile clients, ensuring all
communications were handled within 24 hours, which significantly improved
client satisfaction.
3- Restructured both physical and digital filing systems, resulting in a 40%
improvement in document retrieval efficiency and data security.
4- Reviewed and drafted legal documents and contracts with high accuracy,
reducing errors in documentation by 25%.
Company industry:
Law Firm

Office Manager

January 2019 - January 2023

HJM Tech,

Jeddah, Saudi Arabia

January 2019 - January 2023

1- Led daily operations across departments, implementing streamlined workflows
that reduced administrative errors by 20% and improved overall office
productivity.
2 - Managed the CEOs schedule, organized executive meetings, and coordinated
with vendors, renegotiating service contracts to cut operational costs by 15%.
3 - Developed and enforced new expense-tracking protocols, decreasing financial
reporting delays by 35%.
4 - Trained and supervised a team of 5 administrative staff, enhancing performance
and fostering a more organized work environment.
Company industry:
Distribution, Supply Chain & Logistics

Executive Secretary

January 2017 - January 2019

Retaj Recruiting Company,

Jeddah, Saudi Arabia

January 2017 - January 2019

1 - Coordinated high-volume scheduling and travel for senior executives,
managing over 15 logistics tasks weekly without delays.
2- Developed a centralized communication tracking system, increasing follow-up
efficiency and reducing missed correspondence by 25%.
3- Created standardized templates for emails, reports, and presentations, improving
the professionalism and consistency of external communications.
Company industry:
Recruitment & Employee Placement Agency

Executive Secretary

January 2015 - January 2016

EBA House Ceramic Company,

Jeddah, Saudi Arabia

January 2015 - January 2016

1- Supported executive team with calendar and meeting management, enhancing
daily workflow and reducing scheduling conflicts.
2- Prepared detailed weekly reports that informed senior decision-making, while
maintaining a high level of discretion in client interactions.
3- Improved customer satisfaction by managing timely responses to inquiries and
ensuring seamless communication with sales and admin teams.
Company industry:
Construction & Building

Executive Secretary

January 2014 - January 2015

Ezz Al-Sahra Holding Company,

Riyadh, Saudi Arabia

January 2014 - January 2015

1- Coordinated corporate events, quarterly meetings, and internal workshops, all
executed within budget and time constraints.
2- Introduced a tracking system for executive deadlines and deliverables,
improving on-time project execution by 35% .
3- Managed reimbursement processes and contributed to monthly budget
planning, ensuring financial accuracy and compliance.
Company industry:
Pharmaceutical Manufacturing

Branch Manager / Office Supervisor / Representative

January 2002 - January 2013

ARINC

Riyadh, Saudi Arabia

January 2002 - January 2013

1- Managed full branch operations including staff supervision, policy
enforcement, and administrative workflow optimization, improving overall
efficiency.
2- Served as interim HR Manager, leading recruitment initiatives that filled key
roles 30% faster than previous cycles.
3- Facilitated cross-departmental collaboration and maintained strong
communication with international partners, enhancing team alignment and
execution.
Company industry:
Airlines

Office Administrator

January 2001 - January 2002

BDM & McDonnell Douglas,

Riyadh, Saudi Arabia

January 2001 - January 2002

1- Drafted and translated bilingual correspondence to support multi-national
project teams and executives.
2- Organized office documentation and maintained compliance with company
standards, improving access to records by 40% .
3- Provided administrative support across departments, ensuring efficient
execution of day-to-day operations and improving communication clarity.
Company industry:
Aviation Support Services

Education

ARINC

March 2011

March 2011

Diploma, Information Security Awareness Review

Saudi Arabia

ARINC

January 2011

January 2011

Diploma, Time Management

Saudi Arabia

Institute of Business Technology

September 1997

September 1997

Diploma, Office Automation

Sudan

University Of Karachi

September 1988

September 1988

Bachelor's degree, Administration And Business Administration

Pakistan

GPA (percentage): 85%

GPA (percentage): 85%

Skills

Follow Up
Expert
Follow Up
Expert
Administrative Support
Expert
Administrative Support
Expert
Translation
Expert
Translation
Expert
Lettering
Expert
Lettering
Expert
Office Work
Expert
Office Work
Expert
LEADERSHIP
Expert
LEADERSHIP
Expert
EXECUTIVE SECRETARY CERTIFICATION
Expert
EXECUTIVE SECRETARY CERTIFICATION
Expert
OFFICE MANAGEMENT
Expert
OFFICE MANAGEMENT
Expert
PROCESS IMPROVEMENT
Expert
PROCESS IMPROVEMENT
Expert
ADMINISTRATIVE SUPPORT
Expert
ADMINISTRATIVE SUPPORT
Expert
COMMUNICATIONS
Expert
COMMUNICATIONS
Expert
CLIENT CONFIDENTIALITY
Expert
CLIENT CONFIDENTIALITY
Expert
COMPLEX PROBLEM SOLVING
Expert
COMPLEX PROBLEM SOLVING
Expert
RECORDS MANAGEMENT
Expert
RECORDS MANAGEMENT
Expert
COORDINATING
Expert
COORDINATING
Expert
CONFERENCES
Expert
CONFERENCES
Expert
CUSTOMER RELATIONS
Expert
CUSTOMER RELATIONS
Expert
FILE MANAGEMENT
Expert
FILE MANAGEMENT
Expert
FINANCIAL
Expert
FINANCIAL
Expert
GENERAL MANAGEMENT
Expert
GENERAL MANAGEMENT
Expert
HUMAN RESOURCES
Expert
HUMAN RESOURCES
Expert
LETTERS
Expert
LETTERS
Expert
LOTUS NOTES
Expert
LOTUS NOTES
Expert
MEETING FACILITATION
Expert
MEETING FACILITATION
Expert
Translation
Expert
Translation
Expert
Lettering
Expert
Lettering
Expert
Office Work
Expert
Office Work
Expert

Languages

Arabic
Expert
English
Expert

Training and Certifications

Training
ARINC Procurement Integrity
ARINC
Jun 2012
Show credentials
Compliance Time Collection
CEU
Sep 2012
Show credentials

Hobbies

  • Reading
  • Watching Television