SENIOR FINANCE ASSISTANT
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES
Total years of experience :15 years, 5 Months
Maintains financial records for project or other office accounts for which responsibility is assigned.
Codes and records receipts and payments, assures accuracy of computation and completeness of
documents and maintains continuing status of allotments against obligations;
- Prepares recurring reports on assigned accounts, noting problems resulting from excess cost or lessthan-
expected receipts. Prepares special reports to clarify problems or as requested for other reasons;
- Calculates and compiles cost estimates and projected budget requirements and assists in preparation
of budget statements for area of assignment;
- Prepares routine correspondence and maintains personal and telephone contracts with others to
discuss matters concerning accounts and related assignments;
- Maintains contacts with local banks to clarify questions pertaining to office bank accounts;
- Briefs and assists newly arrived international staff, experts and consultants on basic financial
procedures and requirements with respect to payments, entitlements, banking and currency provisions
and other requirements relating to accounts and finance;
Search office files and records relating to a variety of topics for information and references.
-Selects information and records in specified format for use by others in preparing reports,
correspondence, technical papers project or Programme plans and general reference documents;
-Assists staff members and their dependents by processing requests for visas, identity cards, driving
licenses and other necessary personnel-related documents in accordance with the requirements of the
United Nations and the country of the duty station.
-Maintains facts on living conditions and special entitlements;
-Drafts routine correspondence, memoranda and reports from oral instructions previous correspondence
or other available information sources in accordance with standard office procedures;
-Classified and codes material relating to a number of subject-matter areas and maintains general office
files;
-Makes travel and hotel reservations, prepares travel authorization forms and assembles information
pertinent to purpose of travel;
-Makes arrangements for shipment and receipt of office and project supplies and equipment and
household effects, including customs clearance;
-Maintains updates and transmits the inventory records of non-expendable equipment.
-Operates office equipment such as typewriter, word-processor, fax, machines and other similar
keyboard equipment as required.
-Interpretation and processing on entitlement, issuance of contract and maintenance of various
personnel records and files;
-Assist in surveys on local cost of living, local salaries, housing rental and collecting the information on
the above mentioned; processing requested for visa, identity cards, driving licenses and other personal
related documents; process requests for flight bookings, prepares travel authorization and assists in the
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submission of travel claims;
-Attend meetings on day-to-day admin. Administer the movement of local staff members, overtime, ect.
Takes care of stationery orders;
-Maintains financial records and monitoring systems to record and reconcile expenditures, balance,
payments, statements and other data for day-to-day transactions and reports;
-Assists, in preparing financial vouchers using MSRP for signature and monthly accounts for submission
to HQs;
-Selects and enters data from a wide variety for documents, verifying accuracy by checking sources,
making necessary calculations and assuring inclusion of all relevant data;
-Assist in preparing admin. Budget submission for entire years; maintain liaison with officials of local
bank to obtain day-to-day information in exchange and interest rates changes in procedures and
regulations and matters pertaining to maintenance of office bank accounts.
Non