HR and Mobilization Coordinator
North Oil Company
Total years of experience :27 years, 11 Months
· Advise callers on the local transportation options
· Use web based travel planners to assist people in making travel plans
· Identify transportation needs and record information into database
· Make trip reservations, record all information related to the trip, and manage all aspects of the transportation service
· Mobility Coordinator is responsible for the coordination, and supervision of assigned programs and/or projects in the advanced planning division and collecting, analyzing, and interpreting transportation data and designing surveys; and developing long-range transportation planning priorities
· Respond to internal and external HR related inquiries or requests and provide assistance
· Redirect HR related calls or distribute correspondence to the appropriate person of the team
· Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
· Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
· Assist supervisors in performance management procedures
· Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
· Coordinate training sessions and seminars
· Perform orientations, onboarding and update records with new hires
· Produce and submit reports on general HR activity
· Assist in ad-hoc HR projects, like collection of employee feedback
· Organising interview with candidate
· Screening CV
· Posting new vacancies
· Supporting Aviation team with chopper, hotel and flight booking
· Supporting Aviation and GS team with mobilization offshore employees
* Developed yearly strategic human resources plan for with the leadership team for the ACT Group. Aligned plan with the overall company’s goals and mission.
* Coordination between HR and other departments.
* Coordinating and controlling PRO job
* Recruited all -level and above positions. Monitored turnover rate and performance across the whole branch to plan succession of key positions.
* Contacting agencies from 12 different countries for recruitment during the year.
* Delivered training and team building activities to help disseminate new cultural values embodied in the company’s new strategic plan.
* Engaged with different levels of senior level leadership, management as well as subordinate staff during getting QID and other legal documents
* Developed and successfully implemented 360 DEGREE Performance Appraisal
* Create and prepare HR operating policies and created and established a new MOI process for all Expat employee
* Organised Hamad Health Card all level employees
* Strengthened operations by tracking and producing Employee Contract, QID ( Medical Test, Finger Print and etc.), QID renew, NDA Contract, Hamad Health Card, Laboure Card (for marriage expat employees, under husband sponsorship)
* Improved efficiency communication between departments and employees.
* Provided tactical and analytical guidance on complex issues to HR service center staff.
• Develops human resources solutions by collecting and analyzing information; recommending courses of action.
• Improves manager and employee performance by identifying and clarifying problems; evaluating potential solutions; implementing selected solution; coaching and counseling managers and employees.
• Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions.
• Manages client expectations by communicating project status and issues; resolving concerns; analyzing time and cost issues; preparing reports.
• Prepares reports by collecting, analyzing, and summarizing data and trends.
• Protects organization's value by keeping information confidential.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Develop sales and demand generation strategy and identify core markets (multiple industries available).
• Developing a good understanding of clients & building strong relationships with key decision makers.
• Maximise your sales, business development and network to develop new business from existing and new clients.
• Network with candidates directly via various channels (database, social media, headhunting, referrals, jobsites etc).
• During the work contacted more than 12 countries agencies. Control 12 staff. With team together deal more than 12, 000 active clients.
• Reqruet staff from Philippine, Kenya, Indonesia, Bangladesh, Sri Lanka, Azerbaijan, Russia and etc.
• Prepare all documentation of staff.
• Monitoring their work.
• Research, develop and implement a Brand and Communication strategy, standards and practices company-wide that elicit the behavior, emotion and recognition objectives of the company.
• Development of key messages for all audiences to communicate our core brand identity.
• Lead agencies and internal team members where appropriate to execute all communication activities and public relations (marketing materials, advertising, client communications, direct mail, marketing campaigns, press releases, content for trade publications, etc.).
• Oversee the writing of press releases, copy for marketing materials, annual reports, advertisements, and other related material.
• Manage media relations, research editorial opportunities and build relationships with key industry media.
• Work closely with the Web Manager to ensure messaging is consistent with overall marketing and communication objectives.
• Build and maintain strong relationships with internal and external key stakeholders to ensure proper messaging of company beliefs and service offerings.
• Provide monthly reporting to the VP, Business Development. Will include but not be limited to reporting on the status of prioritized marketing and communication activities. Reporting will be both historical and forward looking.
• Develop and manage the communications budget.
• Contributes to the total effectiveness of the department, communicating openly, solving problems proactively, offering creative ideas and working as a positive, engaged team member.
• Budget management. To deliver all marketing activity within the agreed budget.
• Recruiting and staffing;
• Organizational and space planning;
• Performance management and improvement systems;
• Organization development;
• Employment and compliance to regulatory concerns;
• Employee orientation, development, and training;
• Policy development and documentation;
• Employee relations;
• Company-wide committee facilitation;
• Company employee and community communication;
• Compensation and benefits administration;
• Employee safety, welfare, wellness and health;
• Charitable giving; and
• Employee services and counseling.
• Safety of the workforce.
• Development of a superior workforce.
• Personal ongoing development.
• Record and keep all personnel department documents.
• Responsibilities include : interviewing and screening of applicants, filing job applications, advising on salary scales & benefits, preparing job descriptions & contacts, updating personnel files, administration of disciplinary procedures & issuing memos, organizing staff training, evaluating staff, vacation planning & scheduling, checking tally sheets on monthly basis in Excell Program.
• Prepare all business travel related documents.
• Prepare all notices/orders given by the managers to the staff and spread them to the relevant people.
• Assist Personnel & Administration Supervisor in preparing and submitting necessary documents to the relevant government labor authorities.
• Develop and implement local procedures and controls administrative expenses.
• Ensure that plant environment and all working areas and administration buildings and offices are at all times properly maintained and repaired and that a high standard of cleanliness is kept.
• The control of the preparation of personnel forms and records and maintenance of individual personnel files.
• Filing all General Management correspondences.
• Handle all incoming calls referring them to General Management and take messages for them in there absence.
• Order all stationary and office equipment as needed.
• Maintain contact with major hotels and liaise with them on bookings of rooms and conference facilities.
• Make all necessary travel arrangements for General Manager and other Managers.
• Fix and plan appointments for General Manager and Finance Manager.
• Complete routine typing and correspondences, and maintain effective filing system.
• Maintain efficient updated address and telephone listings of all those co-operating with the General manager and other Managers..
• Assist the GM and Managers in preparing official letters to the relevant governmental organizations, state bodies, and miscellaneous enterprises.
• To maintain good relations with regional executive and legislative bodies.
• Assist in preparing visa arrangements for incoming guests.
• Make tel-sell calls to dealers as indicated by the dealer call books
• Sell our other corporate products and packages to those dealers who do not carry our full line of products. Use planned sales calls on each dealer, i.e., know past volume; write up the order and communicate it back to the dealer; tell the dealer when to expect delivery and next tel-sell call; thank the dealer for his business.
• Keep all relevant information for all assigned accounts up to date in the dealer call books and master route list.
• Communicate to management those thing which adversely affect performance while at work
• Handle all dealer requests, complaints and problems promptly and efficiently.
• Promote goodwill and convey a good image of the company to the dealer by being friendly, helpful and reliable.
• Keep a daily record of activities and accomplishments, i.e., number of calls made, number of orders taken, number of cases sold, etc., by competing the tel-sell productivity report.
• To complete any other assignments or responsibilities as defined by management on daily or continuing basis.
• Report vending repair problems immediately.
• Managing of the new customers insurance contracts .
• Input to our system the new contracts as per Company code .
• In case of property damage : Coordinate the Company inspection in order to specify responsibility and amount of damage and its related cost as per the contract .
• End of each year calculating the total company income and or loss.
• Managing the credit department as follow :
• Receive the Client request for certain amount of money .
• Inform the audit department to carry out financial audit for that person/company .
• Evaluate the feed back for the audit department to make the judgment call either to accept or reject the request .
• Agree with the client the way of pay back about the amount and period .
• Follow up the payment and report any delay .
• Monitor the client complaints .
• Input to our system the new contracts as per Company code .
• In case of property damage : Coordinate the Company inspection in order to specify responsibility and amount of damage and its related cost as per the contract
Management (correspondence)
English language
Financial and tax law