Executive Secretary
Anand And Anand Advocates
Total years of experience :36 years, 7 Months
Executive Secretary Functions
SYNOPSIS/OBJECTIVE
• Professional with over 27 years and 6 months of experience in the field of Secreterial Operations in the Medical Practitioners, Manufacturing and Legal segments.
• Currently associated with Anand & Anand Co., New Delhi, a Law Firm in Intellectual Property, Patent & Trade Marks Law as Executive Secretary.
• Proficient in handling activities in coordination with internal/external departments heads for smooth business operations.
• Demonstrated skills in relationship management coupled with expertise in handling top & confidential correspondence with clients.
• Skilled in maintaining important records (MIS/routine data bases), corresponding with external & internal clients & scheduling important meetings and conferences.
• Strong analytical, problem solving & organizational abilities with a flexible & detail oriented attitude.
• Ability to handle multiple tasks & activities demonstrated throughout the industry experience.
• Creating tasks assigned to an individual during the meetings and following up at regular interval for its timely completion and thereby update the Executives.
Key Deliverables:
Operations Management
• Assisting the Executives (Managing Director/Managing Partner in conducting daily, weekly, monthly, quarterly and annual task and correspondence, travel arrangements both domestic and international ticketing, visa process, hotel booking etc.
• Taking and confirming appointments, preparing daily agendas and scheduling meeting and conference, taking dictations and preparing minutes of the meeting in consultation with the Directors/CEO and followup for effective implementation of the same, updating weekly, monthly and yearly calendar of the director, managing, reviewing file, office system, proper coordination and follow up with the existing staff and vendors, clients.
• Handling/ keeping/ maintaining confidential/sensitive information, including MIS and routine date bases, arranging and managing conferences, composing and distributing interdepartmental memoranda, drafting simple applications (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality, looking after maintenance of Executive's official and residential, ensuring proper accounting of Executive's personal and official expenditures.
Professional Experience:
Executive Secretary/Executive Assistant
I was recruited by Hamad Abdullah Alessa & Son and placed with their sister concern "National Refrigeration Co." stationed at Al-Kharj Road, Riyadh, as an Executive Secretary to Managing Director.
Job Performed:
• Assisting the Managing Director in conducting daily, weekly, monthly, quarterly and annual task and correspondence, travel arrangements both domestic and international ticketing, visa process, hotel booking etc.
• Taking and confirming appointments, preparing daily agendas and scheduling meeting and conference, taking dictations and preparing minutes of the meeting in consultation with the Directors/CEO and followup for effective implementation of the same, updating weekly, monthly and yearly calendar of the director, managing, reviewing file, office system, proper coordination and follow up with the existing staff and vendors, clients and so on.
• Providing secretarial support involving handling of top & confidential correspondence, document flow, screening telephone calls, attending visitors and directing various queries to relevant departments, keeping time records of the partners.
• Fixing appointments & meetings & keeping meetings calendar up-to-date, preparing a synopsis of reports.
• Assisted the executive in conducting daily, weekly, monthly, quarterly & annual task and correspondence, travel arrangements both domestic & international ticketing, visa process, hotel booking etc.
Organising, Planning, taking dictation, corresponding, drafting, fixing appointment with visitors, reporting/summarizing.
ACADEMICS • B.A.(Hons.) from LN Mithila University, Darbhanga, Bihar (Millat College) in 1985. TRAININGS & CERTIFICATIONS • Certificate Course (Part-time) from PROFESSIONAL, a Private Institute in Bihar on in 1986: • English Short-hand with a speed 100/120 W.P.M. • English Typing with a speed of 60 W.P.M • Diploma through correspondence from theCollege of Professional Management, Jersey, U.K. on Administration and Personal Assistant& Secretarial Duties. • Attended 3 daysManagerial Grid Works Seminar, organized by Scientific Methods Inc., U.S.A IT SKILLS • Well versed with Windows 8, Professional 2000, MS Office & Internet Applications.