Public Relations Officer
Al Musbah Aluminium Trading Co LLC
Total years of experience :14 years, 9 Months
1. Submit, follow-up and collect all new employment and business visas to ensure that the visas are processed on a timely manner to support the business;
2. Renew, update and maintain all employees and their dependants’ visas, labour cards, and labour contracts in a timely manner to ensure that company’s records are up-to-date in the labour and Immigration Departments;
3. Renew and maintain all company’s leases in the UAE before its expiry, which includes offices, company apartments;
4. Assist departments in resolving any issues related to company vehicle registration and renewals to ensure that PRO services are provided as and when it is required;
5. Obtain visas from other Embassies in UAE for staff members for their business travel;
6. Maintain confidentiality and security of company and employee documents at all times;
7. Issue of Appointment Letter, Salary Appraisals, Overtime and handle issues such as warnings, terminations, repatriations, follow up on medical cases;
8. Coordination with Projects & Purchase Department for supply of material / arrangement of Transport etc.;
9. Document control of Company Registrations viz., Trade License, Tenancy Agreements and Service agreements such as Car rentals, Sewerage removal, Garbage removal, Civil defense, Pest control, Water Tank Cleaning (Drinking) and other supplies etc;
10. Allocation of Staff & Labour accommodation and Carry out camp inspections by monthly as and when required;
11. Vehicle Maintenance & Vehicle Registrations, Renewals, Salik & Traffic fines record;
12. Follow up with insurance company on claims, additions, deletions..... etc;
13. Meeting with clients with regards to admin part / legal compliance part;
14. Prepare / submit, follow-up and collect all Airport Passes (Airside & Land Side Pass, Airport Driving Permits, Vehicle Pass & Equipment Entry / Exit Passes) are processed on a timely manner to support the business;
15. Collect and provide periodical updates from the government authorities on all Free Zone / Labour and immigration rules to keep the HR department abreast of the changes in the rules and procedures;
1. Collect and provide periodical updates from the government authorities on all Labour and immigration rules to keep the HR department abreast of the changes in the rules and procedures;
2. Submit, follow-up and collect all new employment and business visas to ensure that the visas are processed on a timely manner to support the business;
3. Renew, update and maintain all employees and their dependants’ visas, labour cards, and labour contracts in a timely manner to ensure that company’s records are up-to-date in the labour and Immigration Departments;
4. Deal with general enquires regarding PRO functions promptly and efficiently to enhance the level of department service;
5. Provide service, support and assistance to new and existing employees on their requirements such are driving license, liquor license, car registrations, accommodation and legal requirements to ensure that PR services are provided as required;
6. Renew, update and maintain the trade licenses and other government certificates of all company’s legal entities in the UAE to ensure that the documents are up-to-date;
7. Renew and maintain all company’s leases in the UAE before its expiry, which includes offices, company apartments;
8. Assist departments in resolving any issues related to company vehicle registration and renewals to ensure that PRO services are provided as and when it is required;
9. Obtain visas from other Embassies in UAE for staff members for their business travel;
10 Arrange processing attestation of employee qualifications as required;
11 Accurate preparation of documents according to the requirement of the legal authorities;
12 Maintain confidentiality and security of company and employee documents at all times.
• Co-ordination with PRO for Visa, Medical fitness, Emirates ID & Passport renewals;
• Coordination with Camp Boss, Site Engineers with regard to Admin & Legal Compliance;
• Vehicle Maintenance & Vehicle Registration, Renewals;
• Follow up with insurance company on claims, additions, deletions..... etc;
• Employee accommodation allocation & Building maintenance;
• Making travel bookings, arrange Airport pick ups and repatriation of cancelled employees;
• Renting & Record keeping of Management & Company properties;
• Allocation of Staff & Labour accommodation and Carry out camp inspections by monthly;
• Document control of Company Registrations viz., Tracde License, Tenancy Agreements and service agreements such as Car rentals, Sewerage removal, Garbage removal, Civil defense, Pest control, Water Tank Cleaning (Drinking) and other supplies etc;
• Issue of Appointment Letter, Salary Appraisals, Overtime and handle issues such as warnings, terminations, repatriations, follow up on medical cases;
• Maintaining Attendance & Leave Record;
• Checking emails replying to concerned departments & compliance related queries;
• Maintained record of Vehicles, Laptops, SIM cards, Mobiles and other company assets;
• Accident/Injuries - Workman Compensation;
• Scrutinize / Cross checking of invoices for payment;
• Meeting with clients with regards to admin part / legal compliance part.