senior document management specialist
National events centre
مجموع سنوات الخبرة :11 years, 6 أشهر
Saudi Arabian Military Industry (SAMI) project Document management
• Facilities Management, Support services
• Document Management
• Establish documents and information management
• Establish a system project for managing documents and information
• Create a policy and procedures for document and information management
• Scanning project for all company documents
● Demonstrated proficiency with large-scale Document Control management software (ACONEX)
● Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence.
● Ensure that all the relevant Project documentation are registered / maintained in the Enterprise Document Management System (ECMS)
● Report to the Document Department Manager on a daily basis
● Supervise specific tasks and daily routines of the Document Management Department.
● Managed the Mashroat’s Documents through ECMS - Aconex
● Provide training to the Document Controllers and Program personnel
● Managed Mashroat Aconex user accounts.
● Process Mashroat incoming & outgoing letters within ECMS.
● Ensure the distribution of hard copy and electronic documents based on distribution matrix.
● Ensure the timely generation of statistical reports
● Ensure procedures are adhered to.
● Register documents into the ECMS.
● Process Company documentation in an efficient and timely manner.
● Enforce work instructions to support the approved Company procedures and policies.
● Distribute documents for review, approval and information.
● Generate documentation status reports.
● Perform documentation quality assurance requirements.
● Maintain electronic and hard copy filing system.
● Retrieve documents from filing system.
● Prepare and modify documents including correspondence, reports, drafts, memos and emails
● Record, compile, transcribe and distribute minutes of meetings.
● Open, sort and distribute incoming correspondence.
● Resolve administrative problems and inquiries.
● Perform documentation quality check for EPMO documents.
● Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
● Answer, screen and transfer inbound phone calls.
● General clerical duties including photocopying, fax, and mailing.
● Manage and distribute incoming & outgoing letters using correspondence system.
● Handle requests for information and data.
● Prepare written responses to routine enquiries.
● Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
● Act as a point of contact for internal and external clients.
General English language in United Kingdom I studied English language for improved my skills
لقد تم حذف الرابط بسبب انتهاكه لسياسة الموقع. يرجى التواصل مع قسم الدعم لمزيد من المعلومات.