Senior Procurement Specialist
AMERICANA FOODS
Total years of experience :17 years, 9 Months
Types of Purchases
❖ Raw materials (Spices/Flavor /Oil/Flour/Seasoning/etc.) from Local and International.
❖ Frozen Vegetable & Trade items from International Market.
❖ Packing Materials (Rolls/Bags/Carton/sheets/Label/Stickers Purchases from Local & International Suppliers
❖ Maintenance - Machinery and Spare parts from Local and international
❖ Meat (Chicken), Sea (Shrimps/Fillet fish) from International & Local Purchase.
❖ Trading items from Local and international supplier.
❖ Safety and Hygiene items from Local suppliers.
❖ IT products and Services from Local suppliers.
❖ QC consumables and laboratory & Training & Audit & certification from local/international.
❖ Marketing items.
❖ Logistics and warehouse items and equipment/Vehicles/Forklift/etc.
❖ Admin consumables (Coffee/Pantry items/Accommodation items) from local
❖ Customs & Clearance shipments from Port and DM.
Duties & Responsibilities:
1. Raw material and Packing material requirement planning.
2. Procurement of raw material from national and international market.
3. Maintaining Import tracking sheet.
4. Prepare the purchase order, place the order in detailed quality, quantity, specifications, terms and conditions, delivery terms etc. should be mentioned clearly.
5. Obtain an LPO Approval from Management.
6. Shipment clearance from Ports and Dubai Municipality.
7. Follow-up shipments on time to avoid demurrage charges.
8. Coordinate with third party logistics prior shipment clearance.
9. Follow up with suppliers till material reach at site.
10. Development of alternate sources - Raw materials/Packing material/consumables.
Cost saving negotiations.
11. Weekly and monthly reports / Inventory reports /Port Demurrage report.
12. Prepare comparison Statement and finalized the supplier.
13. Clearance of import shipments from ports and clearance of material from Municipality.
14. Data Entry thru JD Oracle (ERP) System. Making sure to enter correctly all data to avoid mistakes and re-entry.
15. Timely clearance of payments & handling vendor inquiries.
Types of Purchases
❖Vegetables- Fresh Fruits & Vegetables from Vendors & Local Farms.
❖Dry Items-Flour & Grains/Spices /Nuts /Rice /Vegetable Oil /Ghee/Seeds/Pulses/Dates.
❖Bakery Items - Arabic Breads.
❖Coffee & Sugar/Milk Powders.
❖EGG❖Food Ingredients.
❖Meat Items-Frozen chicken/Frozen Mutton/Frozen Vegetables. ❖Engineering Spare Parts/ Consumables.
❖Dairy Products - Juices/Yogurt/Milk/Ice Cream/ Juices/Butter/cooking creams.
❖Packaging - Wrappers/Carton Boxes/Display Boxes /Stickers/Plastic Bottles/Food containers/Shrink films
❖Hospitality Consumables materials & Accessories - Chemicals/Equipments/Hygiene and safety Products.
❖Kitchen Equipments & implements.
❖Maintenance spares Parts.❖Logistics -New Vehicles/Diesel/vehicle maintenance.
❖Administration items(Air Tickets /Uniforms /Shoes /office stationeries and Office furniture’s/Pantry Items)
❖Employment Recruitment Services.
❖Insurances(Health Insurance/Vehicle)
❖IT Requirements-Laptops/ERP & QHSE software’s /Server Maintenance/Website Developments.
❖QA - Laboratory consumables/Third party food testing’s/Third Party Trainings.
❖AMC’s For Pest control/Waste management.
❖Event Items for Rental & purchase.
❖Fabrication works and Interior fit out.❖LPG-GAS.
❖Marketing Printing Requirements (Posters, Branding, Stickers, Vehicle Branding & Paper Advertisement and others).
Duties & Responsibilities:
1.Prepare Duty Roaster for Drivers.
2.Arrange transportation, schedule staff, and orchestrate deliveries to meet customer demand with little to no delay
3.Manages activities throughout the order fulfillment and transportation cycle to make sure established deadlines are met 4.Maintain Vehicle maintenance plan. 5.Maintain Logistics petty cash.
6.Inspect the vehicles as per plan.
7.Coordinate with PRO for vehicle registration/renewal.
8.Coordinate with Operation/Sales team.
9.Daily monitoring stock level for all the local and international Purchase.
10.Planning and Forecasting and Purchase order generation accordingly.
11.Full Cycle count on all local SKU’s, reconciliation and stock adjustments.
12.Determining the price for all goods and Services for certain months through tender with approved supplier.
13.Prepare Pre qualification documents and Verify.
14.Maintain Approved supplier List.
15.Audit the existing and new supplier along with HSE team as per company process.
16.Developing the alternate sources from local and international for key items for cost reductions.
17.Maintain minimum three suppliers for each Product.18.Market study will be done through by online and local market.19.Maintain Supplier Evaluation in every month and same will be forwarding to concern suppliers to improve their service.
20.Materials and services procured within the budget cost.
21.Prepare Monthly Review Meeting data’s monthly.
22.Prepare Supply Master Plan data’s weekly.
23.Maintain Import tracking sheet for international orders.
24.Insurance for all the CFR, EXW, FOB shipments.
25.Shipment clearance from Ports and Dubai Municipality.
26.Follow-up shipments on time to avoid demurrage charges.27.Coordinate with third party logistics prior shipment arrival.
28.Prepare weekly status reports to management on overall purchase of material.
29.Co-ordination with project team on specifications /delivery/ quality of material supplied.
30.To Consult/work with other senior managers on specific initiatives as required.
31.Making professional decisions in a fast-paced environment
32.Kick off meeting with supplier for negotiation and all other issues.33.Maintaining Up-to-date database of material prices.34.Create and approve LPO’s.35.Delegate tasks and supervise the work of purchasing and procurement agents across all departments.36. Monitoring the purchase transaction in ERP system37.Updating Approved Price and verifying on ERP system.
38.Ensure the products and supplies are high quality
39.Maintain good relationships with vendors/suppliers40.Verifying Commercial Invoices and approving on ERP.
Local& Import)
Types of Purchases:
•Raw material and Packaging materials.
•Engineering Machinery, spare parts and other consumable items (Local and Import).
•Projects - warehouse racking system and Factory build up.
•Logistics -Heavy Equipment’s rental and AMC maintenance.
•Import clearance and follow up with third party logistics until delivery goods.
•Advance information to logistics regarding all the import /local deliveries.
•Administration items(office stationeries and furniture’s)
•IT Requirements hardware and software and other AMC services.
•QA Laboratory consumables and all other AMC services (Firefighting/Pest control/Labor supply/Trap cleaning service).
•Marketing Requirements (Posters, Branding, Stickers and others).
Duties & Responsibilities:
•Market Research and Procure of required items.
•Ensuring selection of right vendors for the Requested Materials by Client, & ensure Correct and Timely procurement of required materials.
•Handling import clearance along with logistics team.
•Verify all the import documents with logistics.
•Insurance for all the CFR, EXW, FOB shipments.
•Shipment clearance from Ports and Dubai Municipality.
•Follow-up shipments on time to avoid demurrage charges.
•Coordinate with third party logistics prior shipment clearance.
•Maintain data for all the shipping clearance charges.
•Development of alternate sources of important items.
•Resolves delivery problems and complaints, vendor disputes.
•Monitoring all pending orders to avoid stock out situation.
•Maintain SMP (supply master Plan).
•Maintain monthly savings report.
•Maintain records on purchase price information on both open market and contract purchases.
•Prepare comparison Statement and finalized the supplier.
•Provide weekly status reports to management on overall purchase of material.
•Meeting customers on our premises to discuss their requirements.
•Resolved quality issues in collaboration with quality control department.
•Timely clearance of payments & handling vendor inquiries.
•Data Entry through SAP (ERP) System
Local& Import)
Types of Purchases:
•Mall Experience -( F&B - Coffee shop Project at Carrefour & Al Zahra Hospital)
•Engineering Machinery & spare parts - source (Local and Imports)
•Raw and Packaging material - source (Mostly Local, few imports)
•Misc. and Factory consumables (QA, Admin, Safety, IT, Cleaning...etc): Local buying.
•Agriculture and Farm & Poultry Products.
Duties & Responsibilities:
•Create purchase orders for local suppliers as well as International Suppliers.
•Resolves delivery problems and complaints, vendor disputes
•Prepare comparison Statement.
•Development of alternate sources - Packing material/consumables.
•Cost saving negotiations.
•Maintain Supplier Data Base.\
•Insurance for all the CFR, EXW, FOB shipments.
•Shipment clearance from Ports and Dubai Municipality.
•Follow-up shipments on time to avoid demurrage charges.
•Coordinate with third party logistics prior shipment clearance.
•Provide weekly status reports to management on overall purchase of material.
•Maintaining good relations with our customers and suppliers.
•Timely clearance of payments & handling vendor inquiries.
•Follows ups with Logistics for GRN and other documents till submit to accounts.
•Data Entry through SAP (ERP) System.
IFFCO GROUP (TIFFANY (FMCG)
Local& Import)
Types of Purchases:
•Raw material - source (Local and Imports)
•Packaging material - source (Mostly Local, few imports)
•Misc. and Factory consumables: Local buying.
Key Activities and Performance area:
•Raw material and Packing material requirement planning.
•Procurement of raw material from national and international market.
•Maintaining Import tracking sheet.
•Planning and budgeting of purchase functions, involving cost estimation, contract negotiations.
•Prepare the purchase order, place the order in detailed quality, quantity, specifications, terms and conditions, delivery terms etc. should be mentioned clearly.
•Insurance for all the CFR, EXW, FOB shipments.
•Shipment clearance from Ports and Dubai Municipality.
•Follow-up shipments on time to avoid demurrage charges.
•Coordinate with third party logistics prior shipment clearance.
•Follow up with suppliers till material reach at site.
•Inventory management.
•Vendor relationship management
•Development of alternate sources - Raw materials/Packing material/consumables.
Cost saving negotiations.
•System improvement -filing, documentation,
•Weekly and monthly reports / Inventory reports /Port Demurrage report.
•Prepare comparison Statement and finalized the supplier.
•Clearance of import shipments from ports and clearance of material from Municipality.
•Data Entry thru BAAN (ERP) System. Making sure to enter correctly all data to avoid mistakes and re-entry.
•Timely clearance of payments & handling vendor inquiries.
PROFESSIONAL WORK EXPERIENCE IN INDIA
Office - Govt. of Accounts and Treasuries, Karaikal, India
Data Entry/prepare cash cheques/documents filing /maintain records
courses: Supervising HACCP
courses: COPA - Completed Computer Operator and Programming Assistance
•Completed from