Ban Sami

• Preparing and managing correspondence, documents, and reports.
• preparing purchase orders for medical equipment and submitting it on hospital software.
• Cooperating with the account department by receiving the invoices of medical equipment from the suppliers, reviewing it and uploading it on the SharePoint before sending it to the account department for payment.
• Preparing and typing the contracts with the supplier, purchase orders, wavers for medical equipment and send it to the endorsement.
• Preparing activities for the department according to HR policy.
• Executing and maintaining office systems, databases, maintaining calendars and schedules.
• Handling incoming mails, telephone calls, enquiries, or requests, and overseas meetings.
• Establishing and maintaining secretarial practices to ensure reliable and accurate data, essential for business operations.
• Arranging and confirming appointments and organizing external and internal events.
• Organizing and coordinating meetings, travel arrangements, and conferences.
• Setting up and maintaining filing systems, establishing work procedures, and collating information.
• Liaising with external and internal contacts, suppliers, or clients.
• Providing orientation and training for new staff, conducting research on the internet, operating, and troubleshooting new office technologies.
• Communicating verbally as well as in writing to respond to inquiries and providing information.

• Devising and maintaining office systems, including data management and filing; - Screening phone calls, inquiries, and requests, handling them when needed.
• Meeting and greeting visitors at all levels of seniority, organizing, and maintaining diaries.
• Dealing with incoming emails, faxes, and posts, often corresponding on behalf of the manager Organizing and taking minutes of meetings
• Preparing documents, briefing papers, reports, and presentations.
• Liaising with clients, suppliers, and other staff.
• Verification of applicants' skills by administering and scoring tests. Preparing the offer letter for a new employee,
• Arranging travel, visas, and health insurance to the new employee, following up with the PRO to process needed documents.
• Welcomes new employees to the organization by conducting orientation. - Provides payroll information by collecting time and attendance records.
• Maintains employee information by entering and submitting employee data reports, updating employment and status-change data. Calculate gross salary of employee, end of service, vacations.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Maintains quality service by following organization standards.
• Maintains technical knowledge by attending educational workshops, reviewing publications. - Contributes to team effort by accomplishing related results as needed.
• Providing a variety of office equipment.

• Carrying out day to day office tasks and duties.
• Providing office support services to ensure efficiency and effectiveness within the executive office.
• Receiving all incoming calls to the CEO office, screening and handling them where needed.
• Receiving and handling all incoming mails and replying accordingly.
• Ensure that all documentation is filed in the correct manner and seeing that filing staff carry out their duties correctly, also make sure that all computer data is accessible and usable. - Ensure that office controls are in place and that procedures are always followed - Document Control- controlling in and out general correspondence.
• Assisting in the planning and preparation of meetings, conferences and conference calls.
• Providing word processing, powerpoint presentation, creating and updated a solid contacts list for the Chief Executive Officer and secretarial support to executive team when required
• Coordinating with different departments.
• Minutes of meetings and Conference Arrangement.
• Update any change in departments and record in the system and files.