EXECUTIVE SECRETARY TO CHAIRMAN
A Global Polymer Distribution and Trading Group
Total years of experience :28 years, 9 Months
(Agents and Distributors for Polymers ISO 9001:2008 certified company)
• Period : May 2000 to Date
(Agents and Distributors for Polymers ISO 9001:2008 certified company)
• Period : May 2000 to Date
Executive Assistant to the Chairman and CEO
• Job Nature: Diary management, Answering, screening and forwarding all telephone calls, handling entire secretarial Job with regards to self-correspondence, preparing minutes of meeting, filing, handling of faxes both incoming and outgoing. Organising complete travel arrangements including overseas visas for the Chairman, CEO, as well as the senior staff of the company. Hotel bookings as well as organizing all-important meetings, annual conference, seminars, and functions for the company and overseas clients.
• July 2009- Support Services coordinator
• Job Nature: Along with the above duties of the Executive Assistant was given additional duties of Human resources, Administration and Internal quality Audit based on ISO systems.
• May 2000 to March 2001: Receptionist cum Secretary
• Job Nature : Joined the company as Receptionist cum Secretary main duties were answering switch board of 7 main lines and 20 extensions, responsible for incoming/outgoing couriers and faxes, preparing proforma invoices and delivery notes and Coordinating with customers for delivery of the product. Was promoted to the post of Executive Secretary to the chairman & CEO in April 2001.
Secretary to the Works, Maintenance and IT department. Job responsibility included handling client calls arranging appointments/meetings, filing, and self-correspondence, taking down minutes and typing of all general correspondence such as business letters, memo, fax, notice, and minutes.
Along with the above secretarial work was also assigned the duty of relieving the receptionist which included handling a switchboard of 20 mainlines and 88 extensions.
S. Y. B.COM