Basma Metwally

• Attend stakeholders meetings and assist with determination of project requirements
• Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules
• Prepare project organization and communication charts
• Collect minute of meetings and distribute to all project team members
• Track the progress and quality of work being performed by design disciplines/trades
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
• Effectively and accurately communicate relevant project information to the stakeholders and project team
• Issue Contracts, Letters of Intent, Purchase Orders, etc.
• Maintain Contract Execution Tracking Log
• Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
• Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
• Keep the Project Manager (PM) and others informed about project status and any issues or risks related.

• Arrange meetings as directed by the executive director and circulate agendas prior to meetings to ensure effectiveness and coordination in the process.
• Coordinate meeting schedules with other departments.
• Provide administrative support to the executive director and departmental section managers including organizing meetings, handling the calendar, researching issues, tracking action item completion, and managing other administrative requirements as required.
• Maintain the schedules relating to the use of facilities, including conference rooms, meeting rooms and others in order to ensure adequate organization and lack of overlaps.
• Help in organizing the Industry Development Division events.
• Following up and consolidating reports and correspondences ensuring accuracy and consistency and standardization of formats.
• Maintain a systematic filing system of documentations pertaining to the industry development division in order to facilitate future referencing and ensure easy accessibility for the team.
• Follow all relevant policies, processes, operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Respond to departments’ queries and complaints and resolve the same by taking both corrective and preventative actions for the aim of avoiding recurrences and ensuring employee satisfaction.
• Receive and assist visitors and handle all incoming telephone enquiries and personal calls, act as a first point of contact for both internal and external parties who wish to contact or meet the executive director office and screen the requests to ensure those with genuine and important reasons are given priority

Senior ToursCoordinatorin the Media & Communication Unit:  Coordinating CULTNAT tours and visits schedule.  Leading Guests’ visits and providing them with formal presentations about the Center’s mission and the projects on daily bases in both Arabic and English language.  Responsible for CULTNAT bookshop publications stock.  Constructing monthly reports to analyze the center’s performance in the organization of technological documentation.  Developing internal and external Communication promotional materials and monthly surveys.  Participating in the coordination of Local and International events and conferences as well participating as a representative.  Performing Public Relations and Media communications duties.  Responsible for adding and updating of content on Eternal Egypt channel on CULTNAT website (Digital Content Management).  Full responsibility of the Web Site “Eternal Egypt” content. My Main achievements in this job include:  Increased the number of tours up to 66 % on 2009 (YOY vs. 2008) compared to 18% increase in 2008 (YOY vs. 2007)  I received the best events and tour coordinator award from the center in its 10th anniversary. Cause of leaving: Had to relocate to Qatar

•Teaching Pre-school grade children for Writing, Reading, Tracing, Coloring...etc

•Constructing daily, weekly and monthly reports to appraise the children’s performance.

•Create the class sheets on daily bases.

•Managing the yearly plan schedule for the class.

•Shared in organizing the school social events and trips.