Manager, HR Development & Administration-Cargo
Ethiopian Airlines
مجموع سنوات الخبرة :28 years, 0 أشهر
Major duties and Responsibilities:
• Makes sure that human power a requirement planning of the division is done timely.
• Monitor the implementation of Coaching, Mentoring, Training and leadership development programs in the division.
• Provides support and guidance on BSC/ISC target preparation and Performance evaluation.
• Proposes Organizational structure, qualification requirement and progression scheme revisions and establishments.
• Makes sure that vacancies across the Division from internal source are timely filled.
• Makes sure that loan and training agreements, service level agreements and cost sharing and other commitments are implemented.
• In line with the airline delegation of Authority approves P1S (placement), P3 (termination) and acting pay.
• Acts as a positive catalyst and point of contact for the implementation of Core HR strategies in the Division;
• Support VP Ethiopian Cargo in coordinating and following up of operational matters.
• Initiates, revises and recommends policies and procedures on employee placement, career development, coaching and mentoring.
• Following the end of all recruitment and selection activities, places successful candidates on the position that they were recruited and issues employment letter.
• Monitors activates of rehiring, reinstatement, secondment of employees.
• Makes sure that laid off and reduced employees are placed on a position that they fit across the company.
• Facilitates and be responsible for Inter departmental Transfer throughout the company.
• Monitors the identification and preparation of successor for key positions.
• Initiates and coordinates the development and implementation of coaching and mentoring programs system wide.
• Facilitates and ensures regular induction and indoctrination programs are conducted in a structured and organized manner.
• Monitors the identification and preparation of succession planning for key positions;
• Makes sure that BSC/ISC are prepared and submitted timely; made evaluation on the refinement of the system on a regular basis;
• Initiates, revises and recommends policies and procedures on performance management, educational benefit, and leadership development areas; Studies the existing Performance Management system of the airline and recommends improvement areas;
• Monitors the development and revision of generic competency model; supervises the preparation of different assessment tools and coordinates/ participates in the assessment of potential supervisors, Managers/Leaders;
• Develops and maintains s follow up system for leadership program trainees and align it with succession planning program as applicable;
• Administers the Company educational benefit schemes and college Trainee program; Coordinate the nomination of leadership and career development training participates system wide in coordination with Ethiopian Aviation Academy to train the nominees; keeps in touch with Local and international trainers;
• Conducts training needs of the airline through performance management system; Advises senior management on contemporary trends in training; maintains training records for developmental plans;
• Ensures induction programs are conducted in a structured and organized manner.
• Performs other duties as may be assigned from time to time by the supervisor.
Major duties and Responsibilities:
1 Financial Activities:
• Plans, Organizes, direct and control the Budgeting, Financial and Accounting System of the Institution at all levels for effective and efficient management of financial resources.
• Develops and revises if needed financial policies, procedures, formats and norms applicable to the Institution.
• Establishes internal control system that insures proper use of funds within the budget and ascertain appropriate records in the books of accounts are maintained.
2 Administrative & Human Resources Activities:
2.1 Personnel Management
• Updates Human resource and administrative guidelines, policies, principles and procedures in line with the country’s legal perspective;
• Involves in various HR related studies such as salary and benefit packages review, Job analysis and evaluation, organizational assessment, with both internal task force members and external consultants, etc;
• Work force planning. Proactively recruit the staff needed and develop succession planning;
2.2 Purchasing and Inventory Management
2.3 Property and Equipment Management
2.4 Logistics Management
2.5 IT and Internet Management
2.6 Contract Management
• Provides professional support and advice on recruitment to line and departmental managers;
• Advise managers on best practice recruitment and selection;
• Preparing job descriptions and person specifications;
• Writes job advertisements and deciding how and where jobs will be advertised;
• Designs or revising application forms, including developing online processes;
• Prepares other recruitment material depending on the type of organization, for example, brochures and further particulars;
• Develops creative recruitment solutions if the organization is experiencing difficulties in attracting the appropriate level and quality of staff;
• Screens application forms and short listing applicants;
• Devises, running and evaluating selection processes including interviews, psychometric tests, personality questionnaires and various group activities;
• Keeps up-to-date with current employment legislation and ensuring that line managers are effectively briefed on any relevant changes;
• Provides market knowledge and advice to employers to build client relationships and gain a thorough understanding of their recruitment needs in order to supply the right candidates for a variety of roles;
• Works closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
• Recruits staff: this includes developing job descriptions, preparing advertisements, checking application forms, short listing, interviewing and selecting candidates;
• Develops policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
• Advises on pay and other remuneration issues, including promotion and benefits;
• Undertakes regular salary grade and scales reviews;
• Work closely with corporate legal office in issue relating to employee administration.
• Negotiates with staff and their representatives (labor unions) on issues relating to pay and conditions;
• Administers and maintaining records relating to staff;
• Develops HR planning strategies, which consider immediate and long-term staff requirements in terms of numbers and skill levels together with line managers;
• Plans and delivering training, including inductions for new staff;
• Administers compensation, benefits and performance management systems, and safety and recreation programs.
• Provides current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
• Organizes, directs, coordinates and supervises the functions of my section Check, Verify & Approve all local Purchase & Services Payments.
• Checks, Verifies & approves all Foreign Purchase & Services Payments. (I.e. Letter of credit, Cash against Document & Service contact payments).
• Keeps track of all these payments for various reports (i.e. Cash follow Statement, company cash balance status, and other cash related information for management decision, etc) and other cash related information for management decision etc).
• Records, follow up, and payment of Value added Tax, Withhold, and Turn Over Taxes to government authorities as per the payment period.
• Follow-ups & Approval of bank reconciliation statements every month. (12 bank Accounts).
• Monitors the collection, deposit and disbursement of all payments and the preparation of monthly bank reconciliation. Totalizes ledger accounts and extract balances monthly, quarterly or as the need arises.
• Handles opening of bank accounts and transfer of funds. Develops forecasts and cash requirements.
• Follow-ups of company cash balance against bank balance every three days for accuracy.
• Prepares weekly, monthly & Quarterly Cash position reports to the office of the Chief Executive Officer.
• Completes performance appraisals for employees working in my section.
• Maintains all registers i.e. cash payment, cash receipt, purchase register, and general journal;
• Maintains all subsidiary and general ledger accounts’ posts all the necessary entries in the books of original entry daily and monthly;
• Prepares payroll at the end of every month on the basis of time sheets and the completed overtime forms, if any, from HRS Department;
• Collects and files all bank advices and prepares a list of these advices for the purposes of preparing journal vouchers by his/her supervisor;
• Summarizing source documents for posting;
• Posts all necessary entries to proper accounts and balance them daily;
• Costing Various Products;
• Preparation of all Financial Statements: ( Balance Sheet Statements, Income Statements, Cash Follow Statements);
• Preparation of bank reconciling statements;
Major duties and Responsibilities:
• Customer Services at Counter/front desk;
• Posting daily transactions (withdrawals and deposits);
• Work neatly and accurately with good insight and language skills;
• Work as a team and show initiative and intelligence;
• Typing, writing accounts, keeping files in order, handling of different machines, giving advice as well as preparing and analyzing financial reports.
CGPA 3.06 out of 4.00