Procurement Specialist
UNITED NATIONS DEVELOPMENT PROGRAM–MOZAMBIQUE
Total years of experience :22 years, 7 Months
• Ensure quality and timely procurement cases for the selection of construction and supervision companies until contract award. Work plan for completion of the assignment deliverables timely for the Global Fund, Health Portfolio
• Support civil works and consulting firms’ contracts management. Contracts of construction and supervision companies awarded. Civil works and consulting firms’ contracts managed adequately for the Global Fund, Health Portfolio
• Daily management of the Portfolio issues as per UNDP POPP for procurement. Procurement routine tasks (update PROMPT, Purchase Order issued, etc.) undertaken as per UNDP POPP
• Publish tender documents (ITB’s, RFQ’s, RFP;)) using e-tendering (ERP system) and other mediums (UNGM, UNDP global procurement sites.
• Responsible for bid opening and appointing technical evaluation panel; Supervise technical evaluation of bids and perform quality check in conjunction with Engineers.
• Prepare and Finalize evaluation reports for both technical and financial aspects and submit to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (RACP/ACP) for review and approval.
• Responsible for reviewing program requests and make assessments to effectively handle both simple and complex procurement issues.
• Responsible for all Individual Contractors contractual processes and arrangements for the country office and partners.
• Develop and support efforts to enhance financial sustainability of procurement operations with focus on internal efficiencies and value for money - by streamlining internal business procedures - updating and maintaining the Long Term Agreements and Individual Contractors roster platform.
• Responsible for reviewing both technical and commercial aspects of procurement at all stages of the procurement cycle, including analysis of procurement issues and ensure appropriateness of technical specifications in consultation with Engineers.
• Responsible for procurement planning, design, implementation and management; Provide guidance to both internal and external clients on concepts, policies, rules and regulations with regards to procurement.
• Development and management of the rosters of suppliers for the country office.
• Review project requests (bill of quantities, SOW, drawings, compliance data sheets) and determine sourcing method; Prepare solicitation documents- for a wide range of projects (construction works (renovation/rehabilitation), sanitary, water treatment plants, Cash for work, furniture, medical equipment, IT equipment, services)
• Publish tender documents (ITB’s, RFQ’s, RFP;)) using e-tendering (ERP system) and other mediums (UNGM, UNDP global procurement sites.
• Responsible for bid opening and appointing technical evaluation panel; Supervise technical evaluation of bids and perform quality check in conjunction with Engineers.
• Prepare and Finalize evaluation reports for both technical and financial aspects and submit to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (RACP/ACP) for review and approval.
Notable Contributions
* Obtained Best Value for money for UNDP - Iraq in executing various infrastructural projects like: construction/rehabilitation
of water treatment plants, schools, health centers, roads, bridges, electricity sub-stations, community clean-up projects across
Iraq.
* Responsible for reviewing program requests and make assessments to effectively handle both simple and complex
procurement issues.
* Responsible for reviewing both technical and commercial aspects of procurement at all stages of the procurement cycle,
including analysis of procurement issues and ensure appropriateness of technical specifications in consultation with
Engineers.
* Responsible for procurement planning, design, implementation and management; Provide guidance to both internal and
external clients on concepts, policies, rules and regulations with regards to procurement.
* Development and management of the roster of suppliers.
* Review project requests (bill of quantities, SOW, drawings, compliance data sheets) and determine sourcing method; Prepare
solicitation documents- for a wide range of projects (construction works (renovation/rehabilitation), sanitary, water
treatment plants, Cash for work, furniture, medical equipment, IT equipment, services).
* Publish tender documents (ITB’s, RFQ’s, RFP;)) using e-tendering (ERP system) and other mediums (UNGM, UNDP global
procurement site.
* Responsible for bid opening and appointing technical evaluation panel; Supervise technical evaluation of bids and perform
quality check in conjunction with Engineers.
* Prepare and Finalize evaluation reports for both technical and financial aspects and submit to the Contract, Asset and
Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) for review and approval.
* Analysis of information for preparation of procurement plans for the office and projects and, implementation monitoring.
* Participate in negotiations of certain conditions of contracts in full compliance with UNDP rules and regulation.
* Finalize submissions to the Participate in pre-contracting meetings; Prepare contracts and disseminate to the respective
parties (contract awardee and project team); Contract Management and administration, including drafting contract
amendments for variation orders (cost and no-cost); Create Purchase orders; Work with team lead to ensure there are no
deficiencies in procurement process.
* Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies implementation of the
effective internal control, analysis of parameters in support of proper design and functioning of a client oriented
procurement management system.
* Country office Procurement business processes mapping and elaboration establishment of internal Standard Operating
Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor.
NEXT WAVE VENTURES - FREETOWN - SIERRA LEONE
Notable Contributions
* Successfully increased the procurement and logistics turnaround times by fostering productive interactions by skillfully
identifying the needs of client.
* Successfully realized 20% revenue growth over three years and exceeded sales goals. Increased client retention and increased
the profit margins.
* Key person to manage budget plans, marketing plans, and general business operations. Expert in evaluating the functionality
of department and ensuring they meet company guidelines and objectives. Success in optimizing the inventory and ensuring
no product shortages and effective service usages.
Notable Contributions
* Review procurement requests and initiate procurement procedures, administer receipts of quotations, bids and proposals
ensuring accuracy of information/data and compliance with UN Women regulations, rules, policies and procedures.
* Prepare purchase order and contracts in and outside Atlas and ensure timely dispatch of purchase; create and maintain vendor
profiles in Atlas; timely corrective actions on purchase orders.
* Process payment of contracts and agreement with the required support documents and certifications.
* Liaise with UNDP and other partners in the country to ensure utilization of Long Term Agreements and vendor agreements,
including the use of courier services to ensure cost effective arrangements.
* Provide inputs to the administrative business process mapping and implementation of the internal standard operating
procedures in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor.
* Arrange travel and prepare travel authorization and all related requirements (visas, required clearances, immunization
requirements). Arrange purchase of and ensure timely and appropriate distribution of office equipment and supplies. Oversee
sufficient inventory; keep accurate records in Atlas to ensure proper asset management.
Notable Contributions
* Selected to advise the senior management on procurement rules and regulations and ensured complete implementation of
the Sierra Leone Public Procurement Act of the year 2004.
* Initiated filed mission visits to the provincial offices to monitor compliance with the procurement rules and regulations and
ensured full compliance by procurement staff.
Notable Contributions
* Played a key role in examining and reviewing the elections procurement plans and timelines that ensured timely / effective
service delivery in the run-up to and during the 2007 Sierra Leone Elections on a weekly basis in collaboration with the
constituted elections team.
* Was instrumental in implementing the Peace Building Fund for elections support by skillfully procuring electoral materials and
security gears for security forces. Sierra Leone was one of the first pilot countries implementing the Peace Building Fund.
* Worked towards annual cost saving in rents by acquiring a logistic warehouse base for conducting procurement process for
National Electoral Commission of Sierra Leone during the Elections period.
* Responsible for acquisition a logistics warehouse for monitoring civil works contracts for construction projects undertaken by
UNDP in Sierra Leone leading to timely and effective service in more than 50 communities for the donor supported arms for
development and community recovery projects.
* Responsible proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of
quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP
rules and regulation.
* Responsible for reviewing program requests and make assessments to effectively handle both simple and complex
procurement issues
* Responsible for reviewing both technical and commercial aspects of procurement at all stages of the procurement cycle,
including analysis of procurement issues and ensure appropriateness of technical specifications in consultation with
Engineers.
* Responsible for procurement planning, design, implementation and management; Provide guidance to both internal and
external clients on concepts, policies, rules and regulations with regards to procurement.
* Development and management of the roster of suppliers/vendors.
* Review project requests (bill of quantities, SOW, drawings, compliance data sheets) and determine sourcing method; Prepare
solicitation documents- for a wide range of projects (construction works (renovation/rehabilitation), sanitary, water
treatment plants, Cash for work, furniture, medical equipment, IT equipment, services).
* Publish tender documents (ITB’s, RFQ’s, RFP;)) using e-tendering (ERP system) and other mediums (UNGM, UNDP global
procurement site.
* Responsible for bid opening and appointing technical evaluation panel; Supervise technical evaluation of bids and perform
quality check in conjunction with Engineers.
* Prepare and Finalize evaluation reports for both technical and financial aspects and submit to the Contract, Asset and
Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) for review and approval.
Responsibilities:
Sourcing and Procurement
* Identifying and implementing projects to take cost out of the supply chain to deliver value, on a year on year basis.
* Responsible for complete cycle of the purchase planning and procurement process, purchase requisition, generating enquiries,
evaluation of techno-commercial offers, involvement in commercial negotiations, placement of purchase order, and managing
amendments.
* Responsible for project procurements to achieve quality, schedule and its cost targets.
* Identifying and developing vendors for obtaining timely procurement of manufacturing items; involved in techno-commercial
negotiations and finalizing contracts.
* To continuously explore alternate sources and work with approved vendors for reduction in costs of goods and services.
Materials Management and Control
* Managing stores operations, ensuring optimum inventory levels to achieve maximum cost savings without hampering the
supply chain management process.
* Formulating and implementing strategies for sourcing and procurement, vendor identification and development, material
management, analytical assessment, pre-sourcing sustainability audits to strengthen the supply chain effectiveness.
* Develop a strategic alliance and continually monitor, evaluate and improve supplier’s performance including the regular
benchmarking techniques to objectively measure suppliers against a range of targets and objectives.
* Conducting market research for finding the best sources of procurement.
* Developing effective material management systems and procedures for inventory items and carrying out stock analysis for
better inventory control.
Inventory Control / Cost Planning and Management
* Ensuring optimum inventory and handling disposal of scrap to achieve cost savings without hampering the production process.
* Making effective use of cost analysis tools in support of strategic sourcing process, procurement costs, cost reduction metrics
and bottom line performance indicators.
* Ensuring timely payment of invoice by establishing effective liaison with accounts.
Team Management
* Directing, leading and motivating workforce and imparting continuous on job training for accomplishing greater operational
effectiveness/ efficiency.
* Working on succession planning of the workforce, shift management activities, appraising the member’s performance and
providing feedback.
courses: UNEM). Advanced Certificate in Public Procurement, Level 3 - UNDP Procurement Services Office / Chartered Institute of Purchasing and Supply, (CIPS
courses: Diploma Certificate in Public Procurement, Level 2 - UNDP Procurement Services Office / Chartered Institute of Purchasing and Supply, (CIPS) United Kingdom. Principles of Procurement, Foundation Stage Chartered Institute of Purchasing and Supply, (CIPS
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