Purchasing officer
Fortes Holdings
Total years of experience :13 years, 11 Months
Working in close coordination with engineering and fascility management, furniture and fixture management, academic and administration department. Getting requisitions, analysing demands and sourcing the same respectively with cost efficiency.
Key Accountabilities:
• Prepare and managing Purchase Orders, RFQs, Quotations, Tenders, Bid Bonds, Performance Bonds, Letter of credit, etc.
• Finding and sourcing items from reliable suppliers that adhere to quality standards.
• Liaise and negotiate in the first instance with Suppliers in the event of resolving dispute or claim.
• Provide cost effective logistics solutions for timely delivery of items.
• Arranges the Kick-off meeting with contractor/consultant and agrees the agenda, schedules, milestones, deliverables, meeting frequencies, work methods, reporting channels, and all other required ingredients for successful contract completion.
• Closely monitors progress, recoveries, retentions, back-charges, practical completion, defects and snag lists.
• Prepare asset logs.
• Prepare supply chain reports.
• Maintain and update purchase records on timely basis.
• Prepare and file all documents related to materials requisition.
• Prepare all required shipping documents.
• Understand and Assist in the preparation of all documents required for auditing.
• Assist in customs clearance.
Coordinating between purchasing (Group central store) and other departments for receiving requisitions and making necessary arrangements for distribution of consumable resources via online module.
Key Accountabilities:
• Handling the online module named E-shop, for receiving the requisitions from entire staff
• Determining the optimum quantity of resources required on a monthly basis to minimize wastage, eventually saving cost
• Ensuring the quality of resources to be maintained by conducting regular inspections
• Communicating with the HODs and staff from cross functional departments such as Design Technology, Computing, Media, Admin, Etc; for determining the resources required for sessions and classes
• Splitting resources according to the budget approved by finance for each term
• Placing credit requests of budgets for individual accounts of various staff or departments’ shared accounts, via online module
• Determining and setting re-order quantity, via online module, for being reminded on time to place orders/requests to Group Main Store
• Coordinating with transport department to ensure proper arrangements are made for on-time transfer of resources
• Generating consumption reports and presenting the same to finance to ensure that the distribution had been done according to approved budgets
• Handling distribution of resources for various events and activities organised in school, such as trainings and outside the school, such as promotional events in exhibitions, etc.
Management of working of the personnel to place orders of products and services required to carry out operations and processing the invoice payments timely to maintain good relations with vendors and suppliers.
Key Accountabilities:
• Dealing directly with the vendors and suppliers.
• Developing unique plans to ensure timely order placement and receipt of supplies for studio operations and events like weddings, corporate meetings, conferences, etc.
• Finalizing the deals with vendors and suppliers by analysing the quality of their products.
• Maintaining balance between costs and selling price by negotiating with vendors, to ensure good profit with best quality delivered.
• Liaising with others units and companies to guarantee smooth and continuous support required to carry out purchase and delivery operations.
• Developing new plans and set of instructions within the organisation, and present the same to employer for smoother work tasks, better profits and business growth.
• Managing personnel to ensure that they carry out the tasks in accordance of requirements of the company with regards to right time of receiving.
• Training and motivating the personnel to work with dedication.
• Dealing with vendors for production and delivery of final product/service on time.
• Analysing the quality of final product/service and communicating with other departments for timely payments to vendors and suppliers.
• Communication with vendors/suppliers and clients both for feedback, ensuring satisfaction, acknowledging various complaints and resolving issues.
• Time to time evaluation of costs incurred in buying of products and hiring services, and profits gained to maintain the growth.
Handling ticketing and reservations for United Airlines, USA.
Key Accountabilities:
• Making new reservations on calls as per demand of customers.
• Handling and modifying existing reservations on customers demand.
• Promoting additional sales like Travel Insurance, extra leg room, meals, free baggage, etc.
• Acknowledging complaints and concerns of customers and resolving the same.