Accounts & HR Executive
Time Machine Group
Total years of experience :7 years, 5 Months
➢ Supporting the development and implementation of HR& administration initiatives and systems.
➢Providing counseling on policies and procedures.
➢Being actively involved in recruitment by preparing job descriptions and managing the hiring
process.
➢Monitor the order status and inventory levels on regular basis and take actions with supplier
based on actual sales pattern.
➢Review the distribution of orders based on sales rate and the budgets revised distribution
wherever required.
➢Assist the buyer in fixing the retail selling price in line with overall margin
➢Manage the supplier relationship in the organization and the correct manner of addressing
issues with supplier.
➢Review and analyze stock/sales report on daily basis and understand top sellers in each
department.
➢Conducted competitor analysis and market review on periodic basis to understand the trends.
➢Assist the supplier with all necessary assistance in ensuring timely delivery of goods.
➢ Review employment and working conditions to ensure legal compliance.
Preparing the LOI for the Petroleum clients all over the GCC along with all commercial activity,
such as Proforma Invoice, Invoice, shipment documents.
➢ Coordinate for the shipment from the origin to destination.
➢Prepare books of acoounts in Tally-ERP.
➢ Maintained bank reconciliation.
➢ Maintain Journal entry, sale, Purchase, expense invoice
➢ Calculation of VAT liability and recording it.
➢ Customer and supplier monthly follow up.
➢ Handled daily A/P processes, managed vendors/supplier relation and oversae the timely,
accurate processing of invoices, purchase order, Cash and payment transaction.
➢ Manage the supplier relationship in the organization and the correct manner of addressing
issues with supplier.
➢ Review and analyze stock/sales report on daily basis and understand top sellers in each
department.
➢ Conducted competitor analysis and market review on periodic basis to understand the
trends.
➢ Assist the supplier with all necessary assistance in ensuring timely delivery of goods.
➢ Review employment and working conditions to ensure legal compliance.
➢ Preparing the LOI for the Petroleum clients all over the GCC along with all commercial
activity, such as Proforma Invoice, Invoice, shipment documents.
➢ Coordinate for the shipment from the origin to destination.
FRENCH FRAGRANCE BASE OIL COMPANY SociétéFrançaised'Aromatiques" Romani
➢ Supporting the sales team in getting maximum orders & manage their accounts by providing
the best prices with routineenquiries.
➢ Accounts receivable analysts keep track of debts owed to anorganization.
➢ Record Accounts Payable and Accounts Receivable, keep proper track via
accounting software; verifying totals; preparingreport
➢ Follow up with customer for due payments via email & phonecalls.
➢ Responsible for serving as the primary liaison between the sales department,
marketing staff, senior managers and the rest of thecompany.
➢ Preparing and presenting the financial data in support of the internal program reviews,
customer reviews, and analysis on special requests fromcustomers
➢ Handling customer projects & follow up in projectmanagement
➢ File and maintain all commercial documents, including contracts and agreements
andperform general administrativetasks.
➢ Processing sales related letters, proposals and contracts, internal documents related to
OperationFinance.
➢ Manage all commercial data (MDM requests, CMIRs, prices and price conditions, product
portfolio, products submittedetc).
➢ Handle the client and fulfill the requirement about the fragrance in dailybasis.
➢ Solving all the local and international enquiry via phone and emails regularbasis.
➢ Maintaining accurate accounts and records of the company and dealing with financial
irregularities and taking remedial measures to rectify thesame
➢ Conducting bank reconciliation regularbasis.
➢ Submitting statement of account to customer monthly or after the course ofbusiness.
➢ Preparing the details for VAT returns on a monthlybasis
➢ Preparing the reports to reflect the period of performances, periodical invoices, and
expenditure statements in respect of eachcontract.
➢ Protects organization's value by keeping informationconfidential.
➢ Preparing month-end Sales reports for senior managers and also presentingthem.
➢ Maintain the record for the Inventory in warehouse and release with in FIFOMethod.
➢ Assisted accounts receivable in collecting from severely delinquentaccounts.
➢ Co-ordinating with France office for new items and any updates in exitingitems.
➢ Responding to the e-mails to ensure the smooth operation of thebusiness.
➢ UpdatingFranceofficeonweeklybasisontheorders.Allnecessaryactivities
confirmed from branch office to headoffice.
➢ Responsible for uploading online MIRSAL II details in Dubai Trade site for
the BOE, and clearing theshipment.
➢ Keeping records and reporting to management of SFA’s GCC customers.
Maintains accounting ledgers by verifying and posting accounttransactions.
➢ Verifies vendor accounts by reconciling monthly statements and relatedtransactions.
➢ Maintains historical records by microfilming and filingdocuments.
➢ Disbursespettycashbyrecordingentry;verifyingdocumentation.
➢ Reports sales taxes by calculating requirements onpaid invoices.
➢ Maintains records by microfilming invoices, debits, andcredits.
➢ Updates receivables by totaling unpaidinvoices.
➢ Protects organization's value by keeping informationconfidential.
➢ Contacting the potential customers among pharmaceutical sector and scientific
laboratoriesandgivingthembriefintroductionaboutthecompanyanditsproducts.
➢ Responsible for the all sales activities to customers inTally.
➢ Managing the inventory control to make sure the smooth operation of thebusiness.
➢ Assigned financial transactions like bank reconciliation, receivable followup.
➢ Responsible for the procurement and delivery of thegoods.
➢ Assistingtheaccountsdepartmentwith theentries, documentationtocustomsto get
the eligible refund of the taxpaid.
➢ Review of information about demands and derivation of supply and proposal
preparations, in private and government both the sectors.
➢ Clarification of bid conditions and management of the tenderpreparation
➢ Monitoringof thebidmanagementinordertoensureitisalignedwiththe
organization'srequirements
➢ Contribution in cost and pricecalculations
➢ Coordination of tender reviews and deadlines and adjust them totheframeworks given
by thecustomers
Project based internship to work closely with the marketing manager and the General
Manager to acquire in-depth knowledge about the various aspects of a business.
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