Senior Document Controller / Project Admin
Italconsult
Total years of experience :20 years, 9 Months
Handle the whole Project Administration and Documentation regarding project and maintain electronic data management and filing system with proper procedures. Co-ordinate all the Administration and Documentation issues with head office, site office, client and contractor.
Complete office administration and co-ordination with all departments, realization of outstanding payments, bank dealings, handling and processing staff salaries other payments, providing assistance to the team, arranging meetings, preparation of minutes, record keeping, and file management.
Handling external or internal communication and management systems.Using ACONEX (Web Based Data Management System) to register or supersede the Documents and Drawings, Transmit to concerned parties, review the work flows, threads and tasks, and take reports & status of the documents as necessary.
Handle the whole Project Administration and Document Control issues regarding the projects and built up a good filing system and proper procedures. Co-ordinate all the Administration and Documentation issues with head office, site office, client and contractor. Responsible for receiving and Sending of all type of documents (Letters, Transmittals, Drawings, Document Submittals, Minutes of Meetings, Material Approvals, RFI, NCR, Reports etc.), Updation and follow-up of Safety issues at site, HSE Plan, NCRs and Close-Out reports. Organize and maintain the filing system in an approved manner and updating Document Control Log as necessary (Including uploading soft copies and attaching scanned copies in the Log). Distribution of the documents to the concerned departments in co-ordination with PRE, RE, AREs, Inspectors & Engineers. Generating and issuing Letters and Transmittals to Client, & Contractor. Self letter drafting and email correspondence. Documentation regarding As-builts, Surplus Material, Quantities Exceeding BOQ, Material Transfer, Contractor request for Claim & Extension of Time, Material reconciliation, Project Final Account and Close-out Report.
Preparation and updation of the Accounts Receivable and follow up for the settlement of amounts with Client management in coordination with head office Finance Department. Preparation and updation of the Over Time account, Monthly Time Sheet and Daily Attendance Sheet. Support head office finance department in preparation of the Monthly Invoice and Overtime Invoice.
To lead the Document Control Department and built up a good team and proper procedures. Being the Lead Document Controller for the Main Contractor, I am responsible for receiving and Sending of all type of documents (Letters, Transmittals, Drawings, Submittals, RFI, CVI, NCR, MEAR, RFWI, Reports etc.), organize and maintain the filing system in an approved manner and updating Web Based Document Control System (PIRS) as necessary (Including uploading soft copies and attaching scanned copies in PIRS). Distribution of the documents to the concerned departments in co-ordination with subordinates, Engineers, Department Heads and Management. Generating and issuing transmittals to Client, Sub-Contractors and Consultants. \n \nTo train the subordinates and built up a good and reliable Document Control system.
Receiving and Sending of all type of documents (Letters, Transmittals, Submittals, RFIs, etc.) and organize and maintain the filing system in an approved manner and updating Web Based Document Control System (PRIMAVERA EXPEDITION), Aconex as necessary (Including uploading soft copies and attaching scanned copies in Expedition & Aconex).
Distribution of the documents to the concerned departments in co-ordination with all Engineers, Department Heads. Generating and issuing transmittals for Proposed Variation Notices, Proposed Design Changes, Site Instructions, Site Safety and Health Inspections, Safety Audit Reports to Client, Contractors and Consultants.
Supporting IT Engineer for taking Daily, Weekly and Monthly Back ups, trouble shooting, installation and maintenance of Network, Database & Web Servers, Computers, Printers and other related equipments.
Supporting Primavera Expedition Administration for New User Creation, giving training and providing instructions to contractors and consultants, trouble shooting, adding new layouts, reports and formats and taking back ups
Responsible for all company correspondence in co-ordination with all relevant authorities. Monitoring and assuring adequate document circulation, preparing relevant documents for approval, organize filing system in approved manner. Providing assistance to the team and train them for managing an accurate database system.
Complete office administration and co-ordination with all departments, independent correspondence, realization of outstanding payments, bank dealing, providing assistance to the team, arranging meetings, preparation of minutes, record keeping, file management, preparing staff attendance sheet.
Installation, Troubleshooting, Maintenance and Service of Computer systems, Networks, Operating Systems and Application Softwares. Worked as computer Hardware and Network Engineer and Faculty.