Biju Bhaskara Kurup

Manage and maintain all controlled project documents in both electronic and physical format with proper logging system with accessible
In charge of all document identification, classification, filing, Scanning, image, index, and organize documents project wise
Archive, control and retrieve records as and when needed
Keep records of project details, meeting minutes, technical specifications, drawings, etc.
Classify sort and categorize documents in alpha-numerical order
Controlled distribution of documents to internal departments and sought proper explanation
Minimized risk impact on losing documents and maximized project opportunities
Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
Assist with communication during external audits
Conform to company enforced specifications and Document Control Procedures
Train employees in company’s-controlled document processes to ensure correct handling of documents
Check and edit incoming documents and prepare for distribution
Create document filing and organizing systems that are both effective and efficient
Ensure proper organization and security of documents (paper and electronic)
Log document requests and help retrieve documents as needed for employees
Make available, notify and distribute documents to relevant recipients
Confirm delivery of documents to proper personnel
Collaborate and communicate with managers and project leaders
Preparing employees related documents; monthly timekeeping records, overtime reports, vacation plans, shift schedules, employee’s internal transfers, promotions, multiple and exit re-entry visa thru government relation department, IT and other supporting services
Verifying monthly invoices and timesheets for the sub-contractors and vendors, monitoring and controlling office equipment’s and stationeries, conducting a physical store inventory and keeping records.
In charge for all projects staff accommodation & hotel reservation and transportation arrangements.
Efficiently played a role of communicator and point of contact to coordinate with different sites, subcontractors, suppliers, consultants and clients

Principal Duties:
Perform Administrative, Documentation, Planning & Clerical duties for EH&S Department.

Responsibilities involve:

Develop and maintain weekly / monthly reports; Sadara Enterprise Safety Statistics, Event & Action Tools (E&AT), Short Interval Control (SIC), EH&S Performance Dashboards, KPIs control measures and scheduling EH&S programs for managing Sadara contractors

In charge of Department Training Coordination, Management of Change (MOC), Operating Discipline Management System (ODMS), Designing & updating the department Documents in SADARA SharePoint and Catalyst.

Assisting the department planning and budgeting team to prepare the Department budget, business plan, review and monitoring the Department Budget and expenses.

Handling all type correspondence, accountability, Department Accruals, implementation of Sadara policies, verifying monthly invoices and timesheets for the contractors and vendors, creating NOPO, PR, SES & GR, monitoring and controlling office equipment’s and stationeries, conducting a physical inventory and keeping records for our EH&S PPE store.

Employees Time Keeping, maintaining employee’s personal file, Direct & Contractor Vacation Plan, Business & Other Expenses Reports, Travel Requests, Hotel Booking, Organization Chart, Organizing Interviews and other day to day works as required by the Department

Assist the department in getting details of EH&S Improvement plans, contractor manpower, Contractor EH&S performance review and procedures in contractor organizations.

Temporary Access Request, Site Orientation request, Gate Pass and other Site related access, Responsible to distribute all the site notification, operational communications, safety meeting details

Handling onsite traffic violation and follow-ups, onsite plant entry badge requests, answering general queries related to Traffic violations, Processing vehicle site sticker for EH&S Dept and maintaining their usage.

 Handling all type correspondence regarding project as well as departments related to concerned EPC, vendors and department heads.

 Preparing DH employees related documents; vacation plans, shift schedules, employee’s internal transfers, promotions, multiple and exit re-entry visa thru government relation department, hotel reservation arrangements, visa processing for the business trips, designing & updating the department website, Notifications, PR, SES, SSRS, IT and other supporting services.

 Preparing SHE reports based on the safety engineers, daily, weekly and monthly project/department ongoing status reports and presentations in coordination with the Project Engineer, Project and Department Manager, coordination with different departments and senior executives regarding the project status, documenting project P&ID’s, various official and unofficial documentations based on the project requirements.

 Verifying monthly invoices and timesheets for the contractors and vendors, preparing service entry sheets, monitoring and controlling office equipment’s and stationeries, conducting a physical store inventory and keeping records, assisting the department planning and budgeting team.

 In charge for the project transportations as well as the vendor transportation, hotel reservation arrangements, visa processing for vendors and delegates based on the project meetings, organizing all departmental and projects events and vendor meetings, materials expediting for project and department based on the requirements.

 In charge for the contractor staff accommodation, transportation arrangements, vacation plans, shift schedule, multiple and exit re-entry visa processing and air ticket reservations based on the requirements and schedule, coordinating the medical formalities for the contractor employees Iqama, ID’s and driving license.

 Coordinate with rental heavy equipment companies for RFQ and negotiate the price based on the project requirement. Arranging the fuels for the equipment’s and maintain well organized monitoring system.
 Efficiently played a role of communicator and point of contact to coordinate with different sites, subcontractors, suppliers, consultants and clients.



Position: Document Controller
 Manage and maintain all controlled department documents both electronic and physical format
 Update and control procedure documents and forms
 In charge of all document identification, classification, filing Scan, image, index, and organize documents project wise
 Archive, control and retrieve records as and when needed. Keep records of project details, meeting minutes, technical specifications, drawings, etc.
 Classify, sort, and categorize documents in alpha-numerical order
 Controlled distribution of documents to internal departments and sought proper explanation
 Minimized risk impact on losing documents and maximized project opportunities
 Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
 Ensure revised documents are accessible. Assist with communication during external audits
 Conform to company enforced specifications and Document Control Procedures
 Train employees in company’s-controlled document processes to ensure correct handling of documents
 Check and edit incoming documents and prepare for distribution
 Create document filing and organizing systems that are both effective and efficient
 Ensure proper organization and security of documents (paper and electronic)
 Log document requests and help retrieve documents as needed for employees
 Make available, notify and distribute documents to relevant recipients
 Confirm delivery of documents to proper personnel. Collaborate and communicate with managers and project leaders

Principal Duties:
Perform administrative and planning duties for OE Department.

Responsibilities involve:
Handling correspondence, preparing and updating JQP Questions & answers in TRACESS system, technical & management training presentations.

Preparing training schedules, weekly and monthly training & course status reports, data sheets and monthly department reports.

Updating and designing department website and uploading documents in the portal, documents and records controlling and all type of technical and Administrative activities.

Principal Duties:
Perform all accounting and contract related matters, administrative duties, area monitoring, manpower coordination and transportation.

Responsibilities involved:
Handling contract related correspondence, reports, presentations, quotations & Invoices.

In charge for the staff accommodation, transportation arrangements, vacation plans, work schedule, multiple and exit re-entry visa processing, air ticket reservations based on the requirements and schedule, coordinating the medical formalities for the employees Iqama, ID’s and driving license.

Coordination of materials purchasing, invoice preparation, verification, monthly manpower and project status reports, manpower arrangement based on the requirements and transportation.

Principal Duties:
Perform Administrative, Statistical, Planning, Clerical and Documentation duties for the Maintenance Area-II Department.

Responsibilities involve:
Handling all type of Department & Project correspondences, presentations and charts.

Preparing DH employees related documents; vacation plans, shift schedules, employee’s internal transfers, promotions, multiple and exit re-entry visa thru government relation department, hotel reservation arrangements, visa processing for the business trips.

Preparing weekly and monthly plant status reports, safety meeting reports, data sheets, spare parts reviewing through SAP & RAMIS, supporting department budgeting & planning, contractor performance appraisals, verifying contractor monthly timesheets, invoices and prepare service entry sheets, plant documents and records controlling.

Designing & updating the department website, Daily monitoring tubes data’s inputting the LIMS system, Notifications, SSRS/OTRS/ IT and other supporting services. Participating yearly physical inventory in our maintenance tool rooms and variety of other technical & clerical activities as necessary for the Department.

Principal Duties:
Perform all contract related matters, administrative duties, area monitoring and In charge of manpower coordination & transportation.

Responsibilities involved:
Handling contract related correspondence, reports, presentations, quotations & Invoices.

In charge for the staff accommodation, transportation arrangements, vacation plans, work schedule, multiple and exit re-entry visa processing, air ticket reservations based on the requirements and schedule, coordinating the medical formalities for the employees Iqama, ID’s and driving license.

Coordination of materials purchasing, invoice preparation, verification, monthly manpower and project status reports, manpower arrangement based on the requirements and transportation.

Principal Duties:
Perform statistical, Planning, administrative and clerical duties for the division planning group.

Responsibilities involved:
Handling correspondence, business plan, mid-year & year-end accountability, operating plan, yearly division employees vacation schedule & maintains employees’ personal and confidential files, placing purchase orders through SAP, petty cash & vouchers processing, document controlling, time keeping, Issuing and controlling division gate passes and a variety of other clerical and technical duties.

Monthly & Weekly reports:
Verifying and preparing division cost reports; Net Direct Expenditure (NDE), Invoice, monthly manpower actions (DH employees), saudization report, employees addition & deletions, monthly statistical data’s, contractor variance, direct hire employees’ overtime, accrual, petty cash, class 29, cancelled gate passes, high value materials and timekeeping for direct hire employees through SAP.

Assisting P&P Analyst & Sr. Statistical Assistant to prepare the business plan, mid-year accountability, operating plan and employees’ personal actions.

Verifying contractors’ monthly invoices, contractor performance appraisals, contractors’ safety reports, participating yearly warehouse physical inventory and other related reports for management review.

Assist Chief Accountant such as: Preparing monthly invoices, maintain records of credit, debit and purchasing, billing, vouchers, preparation of salary sheets, responsible for the company petty cash and all type of accounts works.

Creating and developing art work designing for all type of Indian news paper advertisements and worked as Advertisement Executive (news papers) at southern area Mumbai.

Responsible for all monthly magazines circulations control, Marketing Executive of magazine advertisements, voucher processing, monthly invoices & billing and all type of clerical works etc.