Executive Assistant Secretary to CEO
Almoayyed International
Total years of experience :21 years, 0 Months
Report Directly to CEO, responsible for managing day to day operations and all administrative processes within the office.
Organize, prioritize and delegate tasks effectively to ensure all administrative work is done competently and within deadlines.
Manage CEO’s schedule, including setting up appointments with various clients, arranging travel schedules and recording of minutes of
meetings.
Provide efficient and professional administrative and clerical support to colleagues and supervisors, including expense reports, domestic and international travel arrangements, calendar management and sheduling of meetings.
Hire and train over 15 newcomers regarding office procedures and policies, design filing systems and arrange procedures for maintaining
records.
Support expatriate executives on application of Employment, relocation, arrangement of travel and accommodation and other personal and family concerns.
Handle confidential contracts, documents and general correspondences.
Assist in planning and organizing company events, dinners, parties, training sessions and conferences.
Provide full spectrum of secretarial support to Asst. General Manager and other senior executives.
Maintain Equipment inventory, schedule maintenance and handle customer correspondence.
Planning of meetings, seminars, conferences and forums.
Creating and implementing new administrative systems.
Organizing induction programs for new staff.
Recording office expenditure and managing its budget.
Maintaining office equipment & arranging any repairs or replacements.
Booking and Management of national and international trips.
Ensuring that all Health and Safety policies are observed.
Reporting on office performance to directors and senior Managers.
Answering and resolving queries accurately, in a courteous and confident manner.
Control and maintain project Record of all incoming project documents.
Responsible for controlling all documentation related activities in a project
Coordinating all meetings between management and clients..
Collecting and reporting performance metrics
Planning and coordinating office space realignment
Implementing, recommending and training the staff
Preparing reports and presentations.
Performed various research and analysis assignments involving HR and other management issues.
Type correspondence, memos, surveys, payment vouchers and other materials; arrange format and content for effective presentation of information; revise and draft forms as needed
Recruited, Developed and lead a team of 30 Life Insurance Advisors.
Achieved insurance policy sales within the given sales area.
Responsible for the coordination and supervision of the activities of branch office and review the activities to make sure that individual have achieved the sales quotes credit collections and processed claims.
Planed and developed the procedures of company to increase the sales, obtain greater efficiency and lower the cost etc.
Responsibilities also include interview, hiring and training workers for process insurance claims, selling insurance etc.
Assisted the Area manager with the preparation and submission of the activity reports and documents.
Supported D&B (Dunn and Bradstreet) (USA), Provider of international and US business credit information and credit reports. Improve the quality, integrity and accessibility of financial data for better business insight and decision making.
Lead a team of 12 members.
Handled Calls on updates of Business as well as Financial Information of International Companies.
Managed SLA parameters
Prepared the Weekly and Monthly Reports.
Trained agents for updating financial statements in the report.
Taking proactive role towards process improvements
Supported Microsoft Corporation (USA)
Handled calls for Installation and updation of Windows XP
Guided the customers of Windows XP to install, update and troubleshoot.
Prepared the Weekly and Monthly Reports.
Trained agents for updating financial statements in the report.