BRANCH INCHARGE ACCOUNTS AND ADMIN
GULF COMPUTER SUPPORT SYSTEMS
Total years of experience :20 years, 10 Months
• Managing a company's financial accounting, monitoring and reporting systems.
• Arrange and handle yearend financial audit.
• Prepare profit and loss statements and monthly closing.
• Compile and analyze financial information
• Establish, maintain, and coordinate the implementation of accounting and accounting control procedures
• Analyze revenue and expenditure trends and prepare appropriate budget levels, and ensure expenditure control.
• Monitoring and interpreting cash flows and predicting future trends;
• Researching and reporting on factors influencing business performance;
• Conducting reviews and evaluations for cost-reduction opportunities;
• Liaising with auditors to ensure annual monitoring is carried out;
• Developing external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory organizations such as the Inland Revenue;
• Arranging new sources of finance for a company's debt facilities;
• Supervising staff;
General Accounts & Management Reporting
• Managing the Accounts up to finalization and ensure timely closure.
• Financial Statement Analysis and reporting.
• Handle the Annual Audits, Tax matters and provide relavent data to Statistic Department.
• Resolve queries and issues by the team members and other internal or external customers.
• Prepare budgets in coordination with various departments and monitor, analyze and report variances.
• Product Costing.
Banking, Treasury, Insurance & Credit Control
• Plan and manage Accounts Payable to meet contractual obligations.
• Ensure Accounts Receivables are satisfied as per agreed terms so as to maintain low ageing of dues.
• Manage all aspects of Import and Export Letter of Credit
• Monitor Trade Line and other banking Facilities.
• Manage foreign currency accounts.Negotiate forex Spot rates and forward contracts
• Forecast and manage cash flow.. Ensure various bank accounts have sufficient balance.
• Manage the Working Capital by arranging for short term finances and maintain sufficient liqudity by way of Receivalbe finance, Bankers Acceptance, LC negotiation/ discount, Foreign currency loans etc.
• Arrange for Asset Financing.
• Lisaie with the Insurance Companies/Agents and arrange and ensure all asset class are appropriately Insured at all times.
Inventory Control
• Arrange & Coordinate Monthly and Annual Stock counts, analyse, report and reconcile variances before finalising the stock valuation.
• Monitor the stock turnover and stock balances and investigate and report any unsual trend.
• Collating and consolidating the stock results every week.
• Publishing the stock result to stores.
• Analyzing the reason for loss and providing data for the same.
• Sending out the hierarchy reports to various stake holders (ops directors, store managers etc)
• Posting of shrinkage (loss incurred by a store).
• Posting of damages of stock, wastages etc.
• Ensue credit entry is passed for stores in case they are due.
• Designation - Senior Officer- Financial Services (July 2005- May 2007)
Responsibilities:
• Processing invoices on MAINFRAME applications
• Managing the team in absence of the line manager.
• Ensuring all members are aware of the work procedures.
• Communicating with higher management with regard any issues or suggestions.
• Liasoning with suppliers.
• Coordinating with various stores & departments for effective work process.
• Resolving disputed accounts payable and late payment with clarifications from correct sources.
• Performing Root Cause Analysis.
• Ensuring timely payment to suppliers.
• Participation in process improvement plans.
• Analyzing the Ledger Accounts and Ensuring the posting of monthly and annual accruals.
• Ensuring the cost allocations and Amortization postings.
• Monitoring Fixed Assets capitalization and maintenance of Fixed assets register.
• Assisting and resolving the internal / External audit queries.
• In Charge of all finance, purchase and administrative matters, for various locations such as Zayed University, HCT Women, Abu Dhabi Men’s College, Etisalat and ADMA- OPCO.
• Ensuring all ISO & HACCP procedures are followed related to storekeeping & hygiene.
• Computerized management of accounts using SAGE TETRA application.
• Invoice processing.
• Raising purchase orders
• Booking of invoices
• Monitoring proper stock control by the storekeepers.
• Submission of management reports in terms of actual v/s budget.
• Monthly physical stock counting in comparison to the system.
• Maintaining assets list.
• Maintenance of staff record
• Maintaining & updating the camp resident list.
• Coordinating with the operations department and store to ensure adequate quantity of raw material and at the same time ensuring the store is not excessively stocked.
• Liasing with suppliers and purchase department
• Dealing with clients and ensure work as per the contract.
• Time sheet maintenance.
• Calculation & reporting of daily sales cost and its percentage to Head office
• Reporting accruals to H.O. relating to supplies and services.
• Preparation of daily, weekly and monthly sales & cost report.
• Calculation of monthly stock turnover.
• Calculation of cost up to Contribution.
• Reconciliation of sales
• Reconciliation of suppliers
• Forecasting sales.
• Forecasting of Gross profit.
• Participating in cost reduction plans.
• Ensure maintenance of cash and credit sales records.
• Petty cash management
• Making spot checks of till machines.
59%
57%