Bindu Sebastian

1. First point of contact for the Business Development Department
2. Arranges meetings and appointments with the Clients and maintains an updated Client data base
3. Responsible for researching new tenders and Projects, regularly checking newspapers, Websites etc for new tender notifications and identifying projects falling under company’s capabilities and business interest and notifying BD Manager
4. Ensure all tender invitations and tender enquiries are responded to in an appropriate and timely manner
5. Manages the Calender for the Business Development Manager and maintains schedules for all Tender Submissions, Pre-Tender meetings, Site Visits etc.
6. Arranges Flight and Hotel reservations for the BD Manager
7. Coordination, compilation and submission of Technical and Financial Bids.
8. Preparing all correspondence and tender formats related to Tender submissions.
9. Send RFQs and obtain prices for various sub-consultant services from approved Sub-consultants.
10. Updating and maintaining status of tenders submitted, Ongoing Projects, Completed Projects etc. as advised by Managers/Project Managers.
11. Tracking the submitted quotations on regular basis and assisting the costing department to find the reasons for failure.
12. Undertake Customer Satisfaction Surveys and provide feedback to management regarding ongoing projects
13. Assisting the HR team /Project Manager to screen CVs and select suitable candidates as per Tender requirements
14. Ensure that Compay brochures, Leaflets and other Compliments are in stock.
15. Secure Bank Guarantee and Bank Reference Letters required for the various tender & Pre-qualification submissions on time and maintain the file properly.
16. Ensure that Compay brochures, Leaflets and other Compliments are in stock.
17. Maintains the tender files / archiving

1.First point of contact for the Finance Department (Corporate)
2.General administrative duties
3.Printing of Business Cards
4.Coordinate travel and hotel arrangements for the corporate staff.
5.Maintains personnel files
6.Maintains records related to increments, promotions, allowances etc. of the employees
7.Assistance in payroll, issuance of employment certificates etc.
8.Maintains records of renewals of visa, passport, insurances, leases etc.
9.Monitor the master card (provided by Company for use in business trips) transactions of employees against their expense claims.
10.Registering and checking supplier invoices, forwarding invoices for certification and authorization before batching for payment
11.Invoice Payment tracking
12.Handles correspondence related to the corporate department
13.Issues purchase orders
14.Reconcile bank statements, vendors statements, segregating telephone invoices, bills etc
15.Handles bank procedures such as preparing bank transfers, issuing cheques etc.
16.Distribution of payment cheques (expense claims) to employees and other customers.
17.Maintains company filing system in accordance with the company procedures

1. Attends to telephone calls
2. Arranging meetings
3. Typing letters, memos, distribution of mail etc.
4. Documentation works like controlling and maintaining all important documents from the Contractor such as Request for Inspection, Shop drawing submittals, Material submittals, Document Submittals, Request for Clarification etc.
5. Scanning the above documents as per ISO standard
6. Maintaining all incoming and out going correspondence
7. Maintains record of staff attendance, leave records, overtime etc.
8. Preparing weekly & monthly reports
9. Maintains stationery stock
10. Operating all kinds of office equipments like fax machine, photocopier, scanner, binding machine etc.
11. Filing and maintenance of files.

1. Handling of incoming and outgoing mail
2. Typing routine and confidential correspondence
3. Maintains personnel files
4. Reorganize office filing system to achieve better work flow
5. Invoice payment tracking
6. Codify and enter payment, receipt and journal vouchers, purchase bills and sales invoices etc. into computerised accounting programme
7. Maintains records of staff attendance, Overtime, absenteeism reports, monthly returns for payroll, leave records etc.
8. Maintains records of renewals of visa, passport, insurances, vehicle permits etc.
9. Maintains proper accounting record for all fixed assets and Inventory
10. Assists with preparation of financial reports
11. Handles Bank procedures such as cheque deposits, cash deposits, preparing bank transfers, issuing cheques etc.
12. Reconcile Bank statements, Vendors and Debtors statements
13. Ordering of office supplies
14. Handles staff affairs