Business Development Executive, Sr. Coordinator Site Management, Executive Secretary etc.,
Jamjoom Pharmaceuticals Company
Total years of experience :19 years, 11 Months
June, 2010 to till date working in Jamjoom Pharmaceuticals Co., at various positions including Business Development Executive, Sr. Coordinator Site Management, Executive Secretary etc.,
Handling all the administrative activities for the department.
Assist the Plant Director in Planning, organizing, directing and running optimum day-to-day operations.
Notifying unnecessary costs and maintaining current quality standards.
Assist in implementing strategies in alignment with strategic initiatives.
Monitor operations and report to the Plant Director to trigger corrective actions
Share a trusting relationship with workgroups, manage and coordinate with plant staff.
Collect and analyze data to find places of waste or overtime.
Commit to plant safety procedures.
Update the Plant Director in Addressing employees’ issues or grievances and administer collective bargaining agreements.
Influence and learn from below.
Stay up to date with latest production management best practices and concepts. Follow-up and review of production schedule reports to keep up to date; studying and clarifying specifications
Conducting inspections; performing preventive maintenance checks
monitoring & observing varying conditions to report to the Site Director
Adhering to filing procedures.
Maintains safe and clean work environment by following current good manufacturing practices (cGMP), and standard operating procedures; complying with legal regulations; monitoring environment.
Follow-up with concerned staff for operating troubleshooting breakdowns; calling for repairs.
Document reports by completing forms, reports, logs, and records.
Update job knowledge by participating in training opportunities.
Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Liaised with other departments to ensure timely execution of important projects from the administration side
Meeting arrangements at corporate level for JP Teams, related activities / visitors.
Follow up on schedules for submission and dispatches. Keeping tab on pending jobs, collection of information from other departments as and when required. Assist in preparing JP presentation, Agendas, Business Plan, NDAs, CDAs, Commercial and other legal agreements. Handling timely dispatch of NDAs, CDAs. Managing all other miscellaneous activities.
Playing major role in New Product Request Documentation System (NPR System).
Digitally entering product info
Submission for electronic approval from different departmental heads.
Coordinate and maintain all new product request (NPR) forms in computer system.
Manage incoming visitors and provide service for International Business Associates.
Immigration clearance at the airport
Ground meet & assist hospitality services.
Download, maintain and distribute reports from different portals subscribed, GBI Research, Global Data and BMI
Follow up payment for subscriptions.
Ensure systematic archiving both in soft and hard formats. Manage info from IMS data and help prepare and update presentations for key visitors.
Handle purchases and manage inventory of expensive gifts items, samples etc.
Directly reporting the company director.
Employee Relations & In charge office staff and correspondences.
Significant experience in HR Department. Correspondence to Projects & Recruiting Section.
Administer and control the recruitment process of all types of candidate’s i.e. direct hire or contracted (through manpower supplier or on special contract) in a timely and professional manner.
Receive and check requisitions forms with copies of job descriptions, ensure accuracy and established / supplementary post exists on the organization chart, and clarity of job / man specification and requirements and initiate mobilization targets of personnel.
Pre-screen applications received, call, test and interview applicants in coordination with the end users. Execute bid analysis commercially and technically (pre- screening), ensure clarity of bidder’s proposal for quotations received.
Conduct personal / telephone interviews and notify unsuccessful applicants and invite successful candidates for technical tests and further interviews as applicable.
Control, update and issue problem reports in order to ensure the efficiency and accuracy of HR system and the relevant data.
Prepare monthly statistics on contractual personnel assigned to various work sites departments from data HR SYSTEM.
Administer annual appraisal on contracted personnel, study the result and prepare analysis in coordination with HR and line supervisor.
Achieve Placements and New Profile generation targets understand the Client manpower requirement.
Independent handling of Recruitment & Selection, Salary Negotiations Senior & Middle Mgmt Level
Taking the interviews and Develop and use company skills matrix to locate suitable candidates.
Personally validate candidates Submit short-listed profiles to the Client and obtain feedback.
Taking a telephonic interview with the employees who has submitted their resume.
Working with the potters, Taking care of all related matters for the employees and office staff.
Sorting the application as per the vacancies available and going through all application as per the manager’s requirements.
Directly under the supervision of Unit Manger - P.P.M.D. Maintenance Division. In Saudi Oger limited.
Keep back-up candidates active until replacement period.
Following all the feedback regarding the documents with regions. Maintaining the Employee End of Service of PPMD.
Assisting with Manpower Controllers and sorting the vacancies for the assignments.
Excess Employee to Transfer - in vacant places.
Preparing various reports as required as follows: - Promotion - Employee End of Service - Sorting vacancies reports - Employees on Missions - Compression on Monthly over Time Budges - Staff Movement Form - Approved Applications.
Sorting plus Registering, filling in the system to preserve the updates of ISO files, all incoming and outgoing correspondence in computer (MS-Access Program).
Keep back-up candidates active until replacement period.
Checking, assessing and verifying the following request if the entries information are correct prior to H.R. Manager Approval and sending back to the concern region once the approval is received.
Assisting with Manpower Controllers and sorting the vacancies for the assignments.
Sorting plus Registering, filling in the system to preserve the updates of ISO files, all incoming and outgoing correspondence in computer (MS-Access Program).