Bojie Martinez

Having Admin and Strategic responsibilities, helping, planning and administering important functions such as staffing, training and development, compensation and benefits

Established in Abu Dhabi in 1998, SUNDUS is a recruitment and HR consultancy. The company’s strengths lie in working in partnership with clients to gain a thorough understanding of their talent management requirements.

Having functioned as a management consultancy in the field of human resources and recruitment and as a response to market development SUNDUS sought and was officially awarded a 'Recruitment Services Trade License' in line with the new Ministry of Labour laws and regulations of 2010. This license provides SUNDUS with the ability to offer wider-scale recruitment services in both the government and private sectors.

Duties and Responsibilities

 Administer recruitment, performance management, compensation, benefits systems, and recreation programs.
 Execute effective recruitment channels to post openings, and reach out to active and passive talents.
 Coordinate with team members on mobilization and on-boarding arrangements for new employees.
 Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
 Assist in executing the performance management system
Consolidate training needs through probation feedback, promotional panels, performance appraisals, direct requests from divisions and mandatory programs
 Conduct exit interviews to identify reasons for employee termination.
 Recommend and implement improvement in work processes and procedures within area of responsibility.
 Mobilize the on-boarding arrangements for new employees -ticket booking, visa, hotel booking or staff accommodation within the agreed time frame.
 Responsible for entering employee data in system
 Responsible for collecting, sorting and filing documentation of employees in employee files
 Compile statistical reports concerning personnel-related data such as hires, transfers, performance
appraisals, and absenteeism rates
 Communicate with Employee, Managers and HRD/HRM in matters of probation, promotion, leave,
final settlement etc and prepare related letters;
 Responsible for leave management
 Provide relevant data to payroll accountant for monthly salary disbursal and final settlement calculation
 Responsible for counseling staff and workers and settlement of grievances.
 Recommend and implement improvement in work processes and procedures within area of responsibility.

Coordinates recruitment, hiring and terminating processes.

Working closely with the PRO with visa concerns and employment legalities.

Provides comprehensive administrative support of day to day operations of our outsourced staff like joining formalities, leaves and attendance management, medical insurance, payroll, advance salary, ad hoc bonuses/commissions, loans, confirmations, exit interviews and final settlement

Handles employee relations such as employee queries or complains be it related to salary, leaves, attendance and transfer, explain various policies, strategies and benefits to the employee

Provides general administrative support like preparing correspondence, forms, documents and reports, maintain and monitor employee database to keep the records up to date (soft form and files management)

 Directly reporting to the Financial Manager and Admin Manager, providing assistance to the development of the HR function/Payroll for UAE/KSA/DOHA offices

 In charge of handling DATABASE (using KCC System) / Supervising, managing and organizing Human Resource files and HR system; managing employees’ personal files

 Coordinating with the PRO for visa formalities and follow-up

 Preparing of employment contracts and letters for newly hired workforce for UAE, KSA and Qatar offices

 Administration support : developing, advising on and implementing policies relating to the effective use of personnel within an organization

 Verifying expenses, overtime and other allowances paid via payroll

 Maintaining and cross checking monthly payroll & headcount reconciliations and Monthly Manpower Report

 Creating client LPO in accordance with the billing plan and contract

 Handling queries from retail and trading department, providing assistance as and when required

Directly reporting to the Managing Director (MD), Business Support Group Head and deals with all department heads

Working closely in auxiliary with diverse sectors serving as a vital point of contact within the business group, assisting line managers to understand and implement policies and procedures and at the same time conveying queries relayed by employees/staff to the department concerned

Responsible in handling DATABASE (Focus Software) / Supervising, managing and organizing all human resource file and operations on sites

Maintaining confidential employee files and leave records and coordinating with recruitment agencies

Facilitating recruitment process, scheduling interviews, hiring employees and preparing employment contracts

Coordinating with the PRO for visa formalities and follow-up

Responsible for monitoring the Weekly Timesheet Report (Attendance of the Staff) and coordinating with the payroll management to process the salary etc.

Responsible for supporting business units within every area of human resources in employee relations such as
o Receiving complaints from staff
o Preparing and receiving computation of the employees’ leave applications

Enhancing and managing efficient HR policies

Developing, advising on and implementing policies relating to the effective use of personnel within an organisation.

Ensuring that the organisation employs the right balance of staff in terms of skills and experience

Handles the collections / service offers installment contract receivables and maintenance of plan holder’s record for reference of the branch.

Prepares the following reports:
Daily reports
Cash Receipts Summary (CRS)
Cash Proofsheet
Bounced Check
Daily Collection Summary Reports

Preparing Monthly reports as follows:
Schedule of Inventory of Checks on Hand
Planholders Post Dated Check
Unclaimed Commission
Staled Check
Check Payment or Information Report
Monthly Production Report

Responsible for the inspection of product to be dispersed and distributed.

Responsible in executing Standard Operation Procedure (SOP) in preparing products.

Responsible in maintaining the Quality, Service and Cleanliness (QSC) of the store.