General Accountant
Asia Waterjet Equipment FZCO
Total years of experience :8 years, 11 Months
Collecting the cash envelopes in back office together with the security for daily cash transactions dropped by the front office and outlets from Hilton, V and Habtoor Palace.
Counting the daily cash envelopes dropped with the presence of witness and deposits in accordance with the hotel standards
Informing the Income Auditor for any cash discrepancies dropped versus opera report and following up the respective outlets for the variance.
Prepare Cash Short/Over Reports on a daily, monthly and yearly basis, and advise management on material variances in accordance with Standard Operating Procedures (SOP’s).
Preparing front office report for their due back if they have, daily banking report and profit and loss for currency exchange in timely basis
Handling and monitoring petty cash fund and preparing petty cash vouchers for approved petty cash disbursement
Maintain all cashier contracts.
Ensure compliance with organizational guidelines and procedures
Doing bank transactions (cheque deposit, cash withdrawal, telegraphic transfer etc.)
Process petty cash receipts and reimbursements on a regular basis and inform the DOF of any deviations to policy.
Maintain a complete record of all funds transferred to and from the bank.
Ensure adequate controls on the General Cashier’s fund in accordance with hotel standards.
Maintain and ensure the security of the safe, its combination, and all cashier vaults.
Month-end cash float reconciliation for float holder
Assist in reconciling of all balance sheet accounts and clear all reconciling items
Assist in preparing daily journal entries necessary to complete financial statements, including reports
Assist in maintaining a focused system of internal controls, which will provide an effective and efficient control over the assets, liabilities, revenues and costs
Assist in external and internal audits
Performs other related duties and responsibilities as required.
• Prepare weekly budget for various sites expenses
• Handle Petty Cash Fund
• Checking the bills/receipts from site for petty cash transactions attachments
• Preparing monthly bank reconciliation and reconciling suppliers and customers ledger
• Preparing and releasing approved vouchers (cash & cheque vouchers)
• Monitoring of Accounts Payable and expenses for each site assigned
• Verifying and processing all approved for payments invoices accordingly
• Maintaining proper records, processing all statutory payments and submit the tax returns accordingly
• Recording the transactions in MYOB accounting system (such as Purchases, Sales, Disbursements and Receipts)
• Maintaining the Purchase Orders file for the materials released to customers & employees
• Monitoring and updating of materials sent and expenses incurred for certain project site assigned
• Costing of Materials released for certain project site
• Facilitate general accounting (Preparation of Tax compliance, Statement of Comprehensive Income and Statement of Financial position) and assisting year end external audit.
• Does other works like banking transactions etc. as required by our boss
• Checking and verifying the daily sales
• Prepare Invoice for Tour Operators, Direct Bookings and Seaplane Transfer
• Monitor and update the suppliers ledger
• Prepare vouchers for payments to supplier
• Prepare Request Letter for the approval of disbursements (such as payments for supplier, cash advance, petty cash etc.)
• Prepare Daily Cash Position
• Record transaction on MYOB system (such as Purchases, Sales, Disbursements and Receipts)
• Prepare Bank Reconciliation
• Monitor and update the tour operators ledgers, and make summary of due accounts for collections
• Follow-up the Tour Operators or Guest for the Direct Booking for their outstanding balances
• Assist in preparation of filing GST, Bed Tax and other MIRA compliance
• Assist in preparation of monthly Profit and Loss
• Check and verify the payroll sheet and assist in preparation of monthly pay slip
• Facilitate general accounting
ACCOUNTING OFFICER
Duties and Responsibilities:
• Check and verify the daily collectors report
• Transmit the charge invoice already delivered to the designated collectors for countering and collection
• Update the customer’s account ledger to monitor their payments, deductions and their outstanding balances
• Post the daily collectors report to update the monthly collection report
• Prepare the statement of accounts for the active and delinquent customers
• Prepare credit memos for each customers approved deductions
• Check and prepare customer account jacket for proper monitoring of customers account balances
• Monitor the display allowance, listing fees and other related deductions of the customers and verify the approval letter of the said the deduction.
• Make a template base on the return stock report from the warehouse to verify the official stock returns classified as goods stock and bad orders
• Reconcile the discrepancies of the customer’s account balances.
• Make a template on the concessionaire for the monthly sales report and to come up with an accurate statement of account for collection
• Conduct physical counting for van selling items which have returned goods.
• Prepare sales invoice for walk-in customers and company employees
• Prepare monthly collection report every 7th day of the following month
• Prepare monthly customer ledger report every 10th day of the following month
• Prepare a monthly credit memo report every 3rd day of the following month
INVENTORY CONTROL OFFICER
Duties and Responsibilities:
• Monitor the inventory status of raw materials, packaging materials and finished products
• Establish desired minimum inventory level of raw materials, packaging materials and finished products
• Check and monitor released office supplies as per request by each department
• Confirmed receiving report of delivered supplies from the suppliers
• Apply Good Manufacturing Practice
• Conduct follow-up of material specifications and establish quality and quantity limits for inventory control
• Identify and implement improvements in the cycle counting process and inventory accuracy
• Set the desired inventory level for reorder point
• Ensure inventory level for cost saving
• Carry out analysis of moving and non-moving materials/items
• Check the inventory report received submitted by the inventory clerk
• Conduct year-end physical counts on all raw materials, packaging materials and finished products