Purchase Assistant & Accounts Assistant
Elekta Gulf
Total years of experience :8 years, 7 Months
• Handling Domestic Appliance for GCC region.
• Negotiating for the best prices for all the kitchen appliances with factories in China.
• Finalizing all the Artwork for domestic appliances with factories in china.
• Sourcing new and Innovative products to the existing line of products.
• Coordinating for all the necessary certificates with china Factory for ESMA, ECAS, SASO, G-Mark registration as per GCC regulation.
• Forecasting the current stock required for the GCC market at the beginning of the year.
• Maintains records and follow up files of purchases, shipments, and related matters.
• Maintains files of descriptions of available supplies.
• Inspecting products received for quality and quantity to ensure adherence to specifications.
• Notify sales / customer service concerning delays.
• Review and resolve supplier invoice discrepancies.
• Manage all communication for purchase orders with vendors and analyze all communication for same and resolve all purchase issues and coordinate with accounts payable department to process all invoices.
• Design all purchase orders for all stock and non stock items and ensure timely delivery of all products and administer all vendor performance and facilitate corrective actions as required.
• Perform other related job duties as required.
• Preparation of monthly reports of financial and material transaction
• Maintain records of Invoices and creditors' payments.
• Maintain bank deposits and check payment records.
• Fully In-charge of petty cash transaction
• Preparation of supplier’s cheque’s.
• Check and verify vendor bills before making payment advice. .
• Preparation of Payrolls and maintaining staff attendances.
• Maintain listing of Accounts Payable and Accounts Receivable
• Maintain the general ledger.
• Performing and Maintaining LPO’s with proper Invoice and Delivery information.
• Purchase and Sales order processing.
• Responsible for maintaining the Inventory at the warehouse.
• Coordinating with freight forwarder and negotiating the best price for Air/Sea freight Shipments.
• Obtaining competitive quotes and negotiating with a supplier for best price and purchasing.
• Coordinating the movement with of all purchased materials to store and addressing valuable supplier issues.
• Executing general duties such as scheduling mailing and filing.
• Preparing and maintaining and updating files, records, and other documents.
• Scheduling Meeting, conferences, itineraries, and travel arrangements.Conducting research, and preparing projects reports and presentations on submittal.
• Designing Excel spreadsheets, Graphs, and PowerPoint presentations.
Ensure all assigned Units and Branches have high repayments, good center discipline
Ensure high level of customer satisfaction through high service quality
Monitor profitability and performance of assigned Units and Branches using various productivity, efficiency and financial parameters
Ensure adherence to policies and processes for all products, correcting procedural flaws
Submit reports on time
Identify and analyze risks (economic, social, political, etc) related to broader loan portfolio
Ensure smooth day-to-day implementation and operations of Insurance products, overseeing claim processing and settlements
Hire, manage, develop and coach Unit Managers for assigned Area
Assist in developing, refining, and delivering training for Unit Managers and lower levels as needed
Ability to provide excellent customer service
I have completed masters in Aloysius Institute of management and information technology. During the period of 2 years, I have participated in various inter-collegiate fest, Debate competition, and attended various seminars sessions spoken by great business Entrepreneurs. These 2 years have instilled in me a courage and confidence to work with people of high caliber,and with different work environment.