Office Manager
Taiba Hospital
Total years of experience :15 years, 2 Months
• Reported directly to the CMO/CNO in the medical department
• Maintained office services by organizing office operations and procedures, planned & implemented office systems, layouts and equipment procurement
• Organized the details of meetings, agendas, attended the meetings and took minutes
• Designed & updated filing systems
• Reviewed and ordered supplies requisitions, assigned and monitored clerical functions.
• Composed letters in Arabic, French and English
• Translation
• Dealt with any queries via phone, email and general correspondence
• Possessed a strong communication, organization and computer skills, diary management and organized travel itinerary
• Conducted follow-up on assignments to ensure deadlines are met
• Acted as liaison between the medical department and other departments within the company
• Kept the management informed by reviewing and analyzing special important documents, summarized information, identified ex trends
• Maintained professional and technical knowledge by attending educational workshops reviewed professional publications, established personal networks, participated in professional meetings
• Conducted internet researches for all departments
• Scheduled and coordinated events
• Managed the visiting doctors programs from outside Kuwait to the hospital
• Contributed to team effort by accomplishing related results as needed
• Performed other related duties as required
- Reported directly to the Company Chairman and the Director of the Logistics Department
-Provided full administrative support to the Executive Branch
-Organized details of meetings, agendas, make domestic and foreign travel arrangements. -Prepared the chairman and the director itineraries
-Established and maintained filing and records management system
-Composed letters and memorandum in accordance with internal policies
-Replied to incoming mail and e-mail. Transferred telephone calls to the proper individuals
- Conducted follow- up on assignments to ensure deadlines are met
-Acted as liaison between the executive branch and the other departments within the company
-Conducted Internet researches for the Executive Branch
-Managed office equipment to include fax machine, scanner, PC and copier equipment
- Reported directly to the business owners of the company
-Managed all secretarial duties
- Maintained the filing system, typing, editing correspondence in both English and Arabic languages.
-Sorted outgoing and incoming mail to the proper departments and individuals
-Made contact with clients by mail and telephone for follow-ups
- Arranged appointments and visit visas for the Executive Branch
- Organized details of meetings, agendas, travel arrangements, itineraries
- Managed petty cash and purchasing.
-Managed office equipment to include facsimile machine and copier equipment
- Reported directly to the Ambassador
-Provided all secretarial duties to include scheduling appointments, meetings and events
- Reported directly to the President of the company
-Made contacts with clients for follow ups
-Handled direction of business relations and distribution of company literature
- Arranged the President’s schedules
-Acted as a production assistant for TV commercials
- Worked on TV projects (casting, props, wardrobe, locations)
Business English certification
EDUCATION-LEBANON - Ecole Pigier pour le Commerce Equivalent of Baccalaureate 1987-1988 - Zahrat Al-Ihassan & Chahrouri Complementary & Secondary Schools Studies 1975-1982 - Besancon Primary School studies 1967-1974