Personal Assistant To CEO
Hale Education Group
مجموع سنوات الخبرة :10 years, 4 أشهر
Provide personal assistance to the Founder/ CEO of the company
• Acting as the first point of contact, dealing with correspondence and phone calls
• Maintain diary and appointment schedule by planning and scheduling meetings, conferences,
teleconferences, etc.
• Organize and attend meetings, including compiling all related documents and reports
• Take meeting minutes, follow up and ensure all action items have been completed
• Arrange domestic and international travel plans and itineraries, including flights, car service, and restaurant
reservations for the Founder/CEO and his family
• Booking all flights for employee’s holidays, on-boarding and off-boarding
• Processing PRO services for employees and the office such as; visas, labour cards, contracts, renewal of
licenses (DSO & KHDA)
• Assist with recruitment for the company and handle on-boarding and off-boarding procedures
• Entrusted to handle confidential and sensitive situations in a professional matter
• Prepare presentations when needed (PowerPoint and Google Documents)
• Organising external and internal events
• Manage all personal tasks for CEO, such as; renewal of visas and passports for entire family and nanny,
renewal of all tenancy contracts and Ejari, and any day-to-day personal requirements
Provide personal assistance to the General Manager of the Hotel
• Maintain diary and appointment schedule by planning and scheduling meetings, conferences,
teleconferences, etc.
• Produce accurate office files, update spreadsheets, and craft presentations to support executives and boost
team efficiency
• Maintain appropriate filing of personal and professional documentation
• Entrusted to handle confidential and sensitive situations in a professional matter
• Arrange domestic and international travel plans and itineraries, including flight, car service, and restaurant
reservations
• Respond to emails and other correspondence to facilitate communication and enhance business processes
• Organize and attend meetings, including compiling all related documents and reports
• Take meeting minutes, follow up and ensure all action items have been completed
• File paperwork and organize computer-based information
Provide administrative assistance to the Director of Human Resources, Administration Manager, and Human
Resources Executive
• Performed various administrative functions, including filing paperwork, delivering and sorting mail, ensure
that the office is fully stocked with stationary and necessities
• Assisted with meetings and presentations within the company
• Generated and updated employee files
• Assisted with the on-boarding process of new hires
• Entered and maintained departmental records into the company database using OASYS
• Support the development and implementation of HR initiatives and systems
• Maintain employee records according to policy and legal requirements and filing
• Payroll Management including; attendance, status changes, overtime, attendance discrepancies, EDOCS
Management, and all reports needed
• Arrange flight tickets for all staff (vacation, new joiners, repatriation, business)
• Attending and responding to associates’ requests
• Creating hotel IDs for new joiners as well as all welcome announcements (junior and senior staff)
• Prepare and attend monthly H Voice Meetings for colleagues
• Arrange Independence and National Days
Main Responsibilities
• Provide administrative assistance to two of the signature concepts (Zahira Restaurant and Moombai & Co.)
• Assisted general management develop prices based on inventory costs and portion sizes
• Maintained high standards of food quality by reviewing shipments, overseeing the preparation, and
monitoring food safety
• Purchased food and cultivated strong vendor relationships
• Reviewed pricing and ordered food ingredients, kitchen appliances, and supplies
• Set schedules for staff by planning and designating shifts and hours
• Prepare payroll requirements for the HR department
• Monitor and record team attendance, annual leave, public holiday requests, sick leave
• Support the food & beverage management in the day-to-day operation
• Assist with the compilation of outlet menus
• Responsible for keeping control sheet up to date and keeping all ordering under control
• Working on systems such as Micros EMC, FBM, and OASYS on a daily basis
• Coordinated and organized all restaurant inventory