Administration Supervisor
Schlumberger
Total years of experience :8 years, 7 Months
• Administration of internal order documentation and procedures
• Creating Cargo Request and Service Request to produce Work Order for Supplier
• Ensure all inventory records and data entry are properly managed with accuracy in “MoveIt and ClearIt” systems
• Receiving documents such as loading manifest and manual tally sheets for the incoming and outgoing shipments.
• Updating records and prepare report for all inbound and outbound shipments and capturing the whole process of loading and unloading in the system
• Monitoring of controllable exports to meet the standard procedures avail
• Communications with internal and external suppliers regarding deliveries
• Ensuring Work Order are issued on time for the suppliers
• General administration to support the logistic team
• Office coordination
• General Administration
• Project Administration (Preparing proposal and presentation)
• Account Administration (Petty Cash)
• Administrative support to Director
• Preparing correspondence and reports
• Arranging General Manager’s calendar
• Set up and coordinate meetings and conference
• Create, transcribe, and distribute meeting agendas and minutes of meeting
• Answer telephones and handle in appropriate manner
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing
• Maintain hard copy and electronic filing system
• Ordering and maintain stationery and equipments supplies
• Handling petty cash and maintain the supporting documents
• Other duties as assigned
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Organizing and maintaining diaries and making appointments
• Dealing with correspondence and writing letters, taking dictation and minutes of meeting
• Organizing and attending meetings, and ensuring the Director is well prepared for the meeting
• Dealing with incoming email, faxes and post
• Producing documents, briefing papers, reports and presentations
• Arranging department’s sharing folder
• Ensures that all documents are filed in a logical manner, for easy reference, while maintaining confidentiality
• Other duties as assigned.
*Receives all incoming mail, faxes and letters and resumes for the general manager.
*Types letters, memos and other documents
*Ensures that all documents are filed in a logical manner, for easy reference, while maintaining confidentiality.
*Manages the general manager diaries and ensures he is aware of the day's commitments by advising him of the daily schedule.
*Answers the telephone and connects callers as necessary and appropriate
*Takes and conveys messages and answers general queries in a pleasant and efficient manner.
*Receives and screens visitors takes and delivers messages and/or arranges for appointments where required.
*Makes arrangements for meetings
*Prepares reports
*Makes travel arrangements on behalf of the general manager, including journey, hotel/airline bookings and visas and the completion of expense claims upon his return, when required
*Processing the weekly timesheet
*Preparing the invoice for the customers
*Handling account receivables.
*Looking after budgets and petty cash
*Ordering and maintaining stationery and equipment supplies.
*Assisting Head Departments
*Responsible for human resource activities to include employment & labor suppliers
*Prepare, process & distribute payroll.
*Resolving the labor relations issues
*Develop & maintain human resources data bases and manual filling systems
*Other duties as assigned
• Responsible for the check-in and check-out of guests
• Cashiering
• First point of presence for the guests
• Daily business: guest service, organizing everything for a most pleasant stay, from arrival to leave
