Administrative Assistant
SES
مجموع سنوات الخبرة :12 years, 9 أشهر
• Setup and coordinate meetings and conferences.
• Maintain and distribute staff weekly schedules.
• Maintain the general filling system and file all the correspondence
• Maintain databases.
• Take minutes at meetings.
• Negotiation of prices with suppliers
• Responding to mails, typing and processing word documents as required.
• Prepare and manage correspondence, reports and documents
• To keep record of all the communication made internally, those received from the company’s clientele.
• Co ordinate repair of office equipment.
• For all Dubai inbound staff, Manage TECOM Visa applications (Online & Manual) and collection process with minimal disruption to business travel requirements of the individual concerned
• For all Dubai inbound and inter-office transfers/relocations, provide support to new employees (and families) in regards to entry visa formalities/requirements as well as informing on the status of the application
• Ensure delivery of all Business Travel visas on time and keeping the relevant person updated in regards to the status of the application
Receive, direct and relay telephone messages. 2) Answer all incoming calls and handle caller's inquiries whenever possible. 3) Greeting guests and escorting them to their seats. 4) Presenting menu's to the guests. 5) Inspect dining and serving areas to ensure cleanliness is maintained. 6) Making Reservations. 7) Maintain the general filling system and file all the correspondence 8) Maintain databases. 9) Prepare and manage correspondence, reports and documents 10) Organize and coordinate meetings, conferences, travel arrangements 11) Arrange and confirm appointments