كاترين سيفيلينو

Receiving, archiving, forwarding and supersede all documents.
• Process, control and administer incoming and outgoing documents (correspondences, submittals, specifications, drawings, etc.).
• Retrieve files as requested by concerned department and ensure that documents are given to the appropriate staff, clients and contractors.
• Tracking the pending documents status through daily, weekly and monthly progress reports, notifying the concerned department for taking appropriate action on the pending documents.
• Updating Project Manager for Status of Register to avoid site delays.
• Updating LPO’s, Invoices, and DO’s Logs. Follow up the concern person to avoid pending’s /overdue.
• Preparing submittals for (Shop Drawing, Material Submittal, Method Statement, Risk Assessment, RFI’s, PQ’s and Technical Submittals), ensuring that documents and drawings are as per Contractor requirements to avoid rejection.
• Submitting Work Inspection Request, Material Inspection Request, and Non-Conformance Report & Site Instruction as per contractor requirements and updating logs status.
• Plotting of Drawings using AUTOCAD
• Filling physical and electronic records.

• Receiving, archiving, forwarding and supersede all documents through Aconex.
• Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.).
• Retrieve files as requested by the concerned department and ensure that documents are given to the appropriate staff, clients, and contractors.
• Tracking the pending documents through daily, weekly and monthly progress reports, notifying the concerned department for taking appropriate action on the pending documents.
• Uploading and downloading transmittals of documents and drawings through Aconex portal
• Ensuring all incoming and outgoing transmittal are registered and logs are up to date.
• Incorporating all Engineers comment to the drawings, with electronic stamp and signature and release to Aconex Portal through the workflow.
• Plotting of Drawings using AUTOCAD

• Receiving, archiving, forwarding and supersede all documents.
• Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.).
• Retrieve files as requested by the concerned department and ensure that documents are given to the appropriate staff, clients, subcontractors, and suppliers as applicable.
• Tracking the pending documents through daily, weekly and monthly progress reports, notifying the concerned department for taking appropriate action on the pending documents.
• Distributing Addendums/Tender Bulletin’s to the concerned department or concerned person and acknowledge receipt of documents from clients/Subcon.
• Requesting for Site Visit for Engineers to the Clients site, prepare required documents (LOA request, CICPA & OPTIMA) and arrange transportation to Onshore/Offshore.
• Downloading/Uploading RFT, RFQ and EOI documents from Clients portal (ADNOC Group and other client’s website).
• Sending queries for the quotation of materials and services to suppliers/sub-contractors and follow up.
• Preparing transmittal of documents and drawings to clients or sub-contractors.
• Ensuring all incoming and outgoing transmittal are registered and logs are up-to-date.
• Plotting of Drawings using AUTOCAD
• Preparing Technical Submission.
• Preparing Pre-Qualification

• Receiving, archiving & controlling documents.
• Gathering information for implementing the new project.
• Collecting inputs from clients.
• Listing out the Documents and documenting the project details.
• Describing all possible document flow structure in the application.
• Submission of documents and creating Transmittal through Document Control.
• Describing and creating the Acknowledge letters for the clients through Document Control.
• Tracking the pending documents through weekly progress reports.
• Notifying the involved party for tacking appropriate action on the pending documents.
• Manual follow up with the client’s internal team to get an expected schedule for all pending documents.
• Plotting of Drawings
• Using ACONEX program for documentation & submittals.

• Completes a wide variety of administrative, clerical, data collection and report writing tasks specific to the group to which assigned.
• Collects and reviews time cards for accuracy in reporting hours worked and time charges, and ensures that all necessary signature approvals have been obtained.
• Originates correspondence and reports not requiring the personal attention of the supervisor. May receive, sort, and distribute mail.
• Work closely with the supervisor in preparing personnel actions, tracking timeliness of performance evaluations, and other necessary personnel concerns.
• Responsible for producing an occupancy report, by project, or for gathering information to complete staffing reports for the group or several projects.
• Prepare the List of Technical Proposal submittal as per the requirements of the client.
• Preparing Invoices, making LPO’s and submittals

• Receive and make calls on behalf of the Manager or Top Executive Committee.
• Make business appointments, meeting and other schedules for the Manager, according to his availability and workload.
• Handle all correspondences of the Manager with confidentiality.
• Maintain secrecy of all confidential matters for the preservation of the organization’s trade.
• Handle business and social correspondences.
• Maintain and facilitate business calendar.
• Prepares and disseminate executive memorandum.
• Responsible in monitoring incoming/outgoing communications.
• Plan itineraries and make travel reservations.

• Assisting customers with opening new accounts.
• Deposit or cash checks for customers.
• Make with drawl's for customers.
• Update information to the customers on new banking products.
• Conducts a variety of customer service tasks which may include providing account balances, transferring funds, tracking deposits and various record changes.
• Provide excellent customer service by answering or referring financial questions to correct supervisory staff.