Cecilia Achieng

I supported vendor management by identifying, evaluating, and selecting suppliers, while negotiating favorable prices, terms, and conditions. I
managed order and inventory processes by tracking orders, ensuring timely delivery, and maintaining optimal stock levels to meet operational
needs. I maintained accurate procurement records, including contracts, purchase orders, invoices, and supplier documentation, and coordinated
closely with internal departments such as stores to ensure smooth operations. I also created and processed local purchase orders in line with
organizational requirements.

I successfully managed the timely loading of transfer orders and maintained up-to-date order status reports, supporting effective planning and
operational efficiency. I created invoices and delivery notes for import and export orders, coordinated daily operations using Transport Management
Systems (TMS), and monitored transfer order completion to ensure on-time truck loading. I also supported logistics and clearance teams in order
fulfillment, prepared daily fulfillment schedules, and consistently updated progress reports to ensure smooth execution.

I managed over 50 tenders, increasing the bid win rate to 70%, and successfully secured more than 30 tenders, surpassing revenue targets. I prepared
accurate, compliant bid documents and reports while maintaining and updating all tendering and institutional databases. I collaborated closely with
sales managers to prepare quotations and Proforma invoices, ensured adherence to bidding requirements, handled customer queries promptly, and
maintained meticulous records to strengthen audit trails and supplier relations, improving satisfaction by 20% and reducing discrepancies by 10%.

Conducted physical audits to reconcile stock and enhanced inventory control measures by reducing losses; Maintained a proper record of stock in
and out thus minimizing loss; Checked products best-before dates and initiated control mechanisms to remove bad stock and dispose drugs with
short shelf lives; Determining minimum stock requirements, monitoring inventory and reordering when necessary to maintain minimum levels;
Reconciling quantities of collected goods and material with requisition; Executed cyclical counts on business inventory, updated systems with new
stock quantities and proposed actions to address reported discrepancies; Preparation of monthly reports on stock levels and movement.

Digitized over 14, 000 title deeds with 100% accuracy and Improved record retrieval through validated digital entries; Updating recipients information
on Management Information framework (MIS); Retrieving and printing changed management updates; Database support by means of entering
new/refreshed land proprietor data; Validating for precision of the entered information in the electronic data framework management system.

Facilitated interdepartmental coordination, boosting project completion by 10% and organized data for management, enhancing team productivity
by 30%; Receiving & screening all phone calls and responding to the inquiries, giving appropriate information, or redirecting them to the appropriate
personnel; Handing over to customers and other stakeholders mail and parcels delivered at the reception from within and outside the office;
Documenting and filing all customer service information for future reference and follow-ups; Implementing all the established administrative and
operations programs in the reception area; Handled client correspondence and internal communications in professional manner; Directed incoming
mail, interoffice messages and packages to office recipients.

Reviewed inventory invoices, reducing discrepancies in orders by 20%, ensuring timely deliveries and accurate storage of drugs and medical
equipment; Unloading shipments, verifying items against documentation (purchase orders and Invoices); Liaising with other departments and
reporting any discrepancies; Monitoring and maintaining inventory.