Purchase Coordinator
SAS EXPRESS BUILDING MATERIALS TRADING LLC
Total years of experience :18 years, 5 Months
Handles the day-to-day activities of the Procurement department.
* Oversees procurement, sourcing, and contracting of materials and supplies
* Maintains complete updated purchasing records/data and pricing in the system.
* Coordinates with user departments and suppliers.
* Supports relevant departments with quotations for the purpose of cost calculation and
projects.
* Coordinates with suppliers to ensure on-time delivery.
* Responsible for the preparation and process purchase orders and documents in accordance
with company policies and procedures.
* Contact vendors to confirm purchase order details.
* Log all order receipts and confirmations.
* Cross-reference product deliveries with purchase orders.
* Maintain strong working relationships with the vendors & customers
* Review purchasing agreements with vendors and maintain open lines of communications
with the vendors.
* Compare product deliveries with issued purchases ordered and contact vendors when there
are discrepancies.
* Follow-up payments to accounts departments.
* Assist customers.
Maintain the general filing system and file all correspondence.
* Greet customers as they arrive at the store and provide them with information about
products and/or services
* Enter transactions in the cash register and provide customers with the total bill
* Responding to incoming email and phone enquiries.
* Maintaining and developing relationships with existing customers in person and via
telephone calls and emails.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
* Maintain the general filing system and file all correspondence.
* Provide word-processing and secretarial support.
* Ensure efficient answering and transferring of incoming calls from the client.
* Locate and attached appropriate files to incoming correspondence requiring replies.
* Make copies of correspondence and other printed material.
* Open, read, route, and distribute incoming main and other material, and prepare
answers to routine letters.
* Coordinate conferences and meeting.
* Prepare and mail checks.
* Operate office equipment such as fax machines, copiers, and phone systems, and use
computers for spreadsheet, word processing, database management, and other
applications.
Receptionist cum Secretary Informatics System Technology
Ensure efficient answering and transferring of incoming calls from the client.
* Maintain office calendar and appointments
* Encode all type of documents.
* Arrange business itineraries, travel arrangement & hotel bookings.
* Maintain client relation & ensure customer satisfaction.
* Preparing vouchers for suppliers.
* Issuing cheques.
* Receive and transmit documents via facsimile.
* Inventory control of all office supplies and order upon request.
* Maintain organization books and magazines at the lobby area.
* Checking and Filing Financial documents.
* Provide administrative support to both staff and manager.
* May also be rotated to other areas of the department for cross training as the need
arises.
3
Communicate/ liaise with Customers on their Purchase Order (PO), Delivery Schedules and
Requirement Forecasts.
* Shall inform/ update customer what is the status of their product while it is on going
production, especially for the sample model for approval “First Article Issuance (FAI)”
* Maintain good working relationship with the customers and response instantly whenever
there is an inquiry.
* Responsible to inform all concern departments in the company once there is new Purchase
Order (PO) received from customer through preparing weekly/monthly production schedule
based on customer requirement considering its cycle time.
* Prepare accurate lists of materials for warehouse to kit for the models scheduled to run at
the production and ensure that the materials are completely issued prior running to avoid
downtime.
* Responsible in the Materials Planning ensuring “On time” arrival and correct quantity which
meets Production requirements for the Forecasted Purchase Order from customer that still
have shortages materials.
* Monitored closely the status of purchased and consigned materials and its arrival schedule.
Monitor stocks at the Warehouse same as on the excess materials outside warehouse by
requesting cycle count.
Correspondence with various departments in Vista Manufacturing & Speedy-Tech
Philippines.
* Responsible in generating & updating shortage analysis report.
* Updating the Master List on weekly shipment to STPH.
* Arrange delivery of goods to customer.
* Schedule meeting on Return Shipment from STPH with the Dept. Head of Vista
Manufacturing.
* Assist buyers in expediting the delivery of the parts.
* Liaise with STPH regarding delivery schedule to customer and ensure that the all the
shipment be fulfilled in its required quantity and date of delivery.
* Issue Purchase Order in STPH & MO (Manufacturing Order) in Vista.
* Monitor/ Coordinate in various departments in Vista regarding the production of the
Project handle therewith.
Data Encoder/ Secretary Speedy-Tech Philippines
Responsible for updating of all BOM (Bill of Materials) in Fourth Shift & Excel concerns
e.g. Customer Change Notice (CCN), Special Instructions (SI).
Responsible for the proper updating of the computer system in any transactions
regarding materials.
Responsible in coordinating to other department regarding the status of boards once
the coordinator is on leave.
Helps the coordinator in monitoring the movement of models on-going in the
production.
Responsible in checking the actual stocks at the store.
Responsible in updating manual monitoring for excess/ WIP (work in process) at
production.
Responsible in distributing and collecting Production Traceability Records (PTR).