HR/Admin & Business Support
Transguard Qatar
Total years of experience :21 years, 4 Months
Management of the administration relating to all Visa applications.
Supporting the delivery of a streamlined recruitment process.
The supervision of the Administration Team in relation to HR and Visa processing.
Coordinating with Doha bank for the issuance of all Blue collar employees Salary cards.
Supervision of employee’s monthly attendance & payroll process.
Salary uploads in Doha bank salary cards for all Blue collar staffs.
Management of newly arrived employees’ induction process.
Supporting Business unit Account Managers with relevant data to execute their own duties.
Support and promote company wide business development.
Supervision of the employee’s welfare across the group.
Management of company staff personal files & updates with new entry and exit of staffs.
Managing the Camp & Logistics.
Disciplinary actions & annual evaluations for staffs.
Air ticketing & procurement.
Maintaining good relationship with clients and subcontractors.
Liaise with Finance Department for follow up of payments from clients & subcontractors
All HR & Admin related jobs
All HR & Admin related jobs
Directly dealt with the recruitment process within the company.
Coordinating with the recruitment agents and subcontractors for the valid documents for visa processing.
Arranging induction for newly arrived candidates about the company policies and procedures.
Transfer & allocation of employees to various projects based upon the requirement.
Coordinating with Camp & Transport/Logistics divisions for employee related issues.
Coordinating with Employees Visa Medicals and visa stampings.
Coordinating with Passport renewals.
Preparation of NOC letters, gate pass letters and Internal Office Memos.
Coordinating with Payroll & Finance dept for salary related issues.
Arranging meetings with clients and subcontractors.
Preparation of purchase requisitions.
Employees Medical Insurance
Preparation of Credit notes and Debit notes.
Worked as Secretary to Head of HR, Head of Personnel Dept and Administration Manager.
Keeping track of inflow and outflow of documents.
Making Internal Office Memos and correspondence to outside parties.
Making Salary Certificates & Salary Transfer letter to Banks.
Maintaining of Correspondence & Staff files.
Preparation of monthly salary settlements, Full & Final Settlements.
Checking of Time Cards of staffs.
Transfer of Manpower from one project to other projects as per the project budgets.
Keeping track of total manpower in each project.
Getting the report from Planning Engineer what categories have to be recruited.
Coordinating with Admin Manager and PRO for recruitment process.
Coordinating with the Recruitment agents for getting recruitment documents, sending Employment visas & arranging transport upon their arrival.
Allocating the new recruits to the projects as per the project requirements.
Assisting the finance division and all other clerical jobs etc.
Filing, Bank Draft, senting Money orders etc.,
Entry of Datas in Computers