Charles Amaro

Set-up Project Documents of newly award Project. Assisting Mobilization of Manpower, Vehicle and Equipment Utilization Plan of the Project.

Reports to Engineering Manager and QA/QC Manager for the Document Management, records keeping and distribution.

Supervision of day to day operation of the Document Control center and staff.
Establish and maintains registers & master files relevant to Engineering documents design calculations, drawings, and correspondence, codes & standard etc..

Responsible for the overall control of all company documents. This kind of task is more on proper document keeping and communicating with other department regarding documents and file.

Assisting other Department of compilation of project documents submissions.

Assign correspondence and technical numbers, for letters, transmittals and project documents numbers in accordance with the Project Numbering & Coordination procedures.

Maintaining up to date database register showing document details and current revision status.

Follow up with concerned Department for submission of outstanding documents and updating project reports Deliverables status,

Ensure that all documents are submitted to their pre-designated departments before the required submission date expires, as a document controller we must prepare these documents in a timely manner. Supervise staff members as they compile the needed documentation regarding the submission of certain forms of documentation so that the documents can be prepared early.

Keeps track of all company records by looking through both hard files and computer data base files on a regular basis. In the process of keeping track of any changes occurring with these documents, highlights any type of document modifications so that these changes can be viewed by upper management personnel.

Assisting other Department for compilation of project documents submission.

Prepare Purchase Request for Air Tickets, due for payment requirement and follow up the same.

Ensure that all incoming documents (such as drawings vendor and construction and other related company documents) are properly stamped and distributed on timely manner according to distribution matrix.

Prepare and maintain comprehensive project technical documentation receipt and transmittal logs and document status records.

Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

Manage the document/drawing review process, Internal and External.

Archiving data for historical purposes. Eng’g Doc Control, Correspondence control Contractor or Vendor Data Management. Uploading and downloading all Project Document and drawings to ACONEX.

Provide proper technical numbering for Project shop drawings produced by Technical Services. Ensure change on document reflected and updated the relevant documents as required in achieves

Assigning correspondence numbers for letter, faxes, transmittals and project documents in accordance with site Coordination Procedure.

Responsible for receiving and register of all Incoming Request for Inspection (RFI) from Subcontractors Company, Civil, Electrical, Mechanical and Internal / External Application obtaining signature from the Client and distribute to all QC Engineers & Inspectors for their necessary action.
Responsible for receiving and register of all out going / incoming Non-Conformance Reports, Site Inspection Reports and Site Observation, prepare draft letter for submission to Subcontractor for their necessary action. Updates Ongoing and Close out Status.
Identify the respective internal and external recipients for all incoming documents, make clear and legible copies and distribute as per their necessary action.
Update of Weld Log Register. Keeps track of all company records by looking through both hard files and computer data base files on a regular basis. In the process of keeping track of any changes occurring with these documents, highlights any type of document modifications so that these changes can be viewed by upper management and employees.
Submission of company Procedures such as, Inspection Test Plan, ITP and Method Statement (MOS) for getting approval from Client and submit to subcontractors for their necessary action.
Safekeeping, Hard Copies and electronic files of all QA/QC Files to be ready at all times for turnover to client.

Adherence to Policies & Procedures of ISO Documentation System
Controlling of all Engineering Documents / Drawings pertaining to projects.
Prepare Master Document Register (MDR) and continually update.
Identify the respective internal and external recipients for all incoming documents, make clear and legible copies and distribute as per instruction with requisite transmittal note. Issue new documents to respective department with transmittal note and obtain acknowledgement for same and maintain this transmittal
Issue all outgoing documents and drawings through transmittal with unique alpha / numeric identification, keeping and maintaining all records. For all outgoing documents, record transmittal notice information in the relevant document register.
Receive all Documents and Drawings pertaining to the projects, checking with Master Document Register (MDR)/Vendor Document Register (VDR) as per the document / drawing number, title and revision.
Make void / supersede the old revision documents / drawings and maintain these documents / drawings for reference purpose.
Controlling of Documentation of Design & As-Built Drawings, Technical Submittals, Material Submittals, Test Reports, RFI’s, NCR’s, Correspondences etc
Co-ordinate with respective Projects Managers and update them on documents status. Communicate with Client and follow up for return documents.
Prepare Project Dossier and Method Statement Risk Assessment submits to Client.
Implementation of document flow matrix and numbering system.
Maintain all electronic documents received from clients/ subcontractors/ vendors and other parties and upload /download to common server Share point for quick viewing of whom requiring it.
Assisting QA/QC Department in their day-to-day activities.

Compile and maintain control records and related documents to release blueprints, drawings and engineering
Documents for manufacturing and other operating departments, ensure compliance with applicable processes and
procedures.
Post changes to computerized and/or manual control records, releases documents and notifies affected departments.
Ensure that superseded versions of documents are removed from distribution, kept under control and relevant
versions of applicable documents are available at various points to use.
Ensure all documents and drawings received or created are properly controlled and maintained within master records.
Help and assist the departments in preparing weekly progress report/material reports/visitors gates passes.
Ensure that all incoming documents (such as drawings (vendors and construction) letters/faxes/ and other related
Company documents) are properly stamped and distributed on timely manner according to distribution matrix.
Prepare and maintain comprehensive project technical documentation receipt and transmittal logs and document
status records.

Detailed with Descon Engineering Limited - Subcontractor of Chiyoda Technip JV - Contractor of
Qatar Gas Live Plant in Ras Laffan, Doha Qatar.
Provide administrative/technical assistance to Project Director, Site Manager, Construction Manager including their core of engineers, assist in processing weekly progress report, typing minutes of meeting answer phone call, maintain and updates manpower files. Provide overall administrative and housekeeping function of Office

Work directly with Saudi Aramco Management. Responsible in handling of all incoming & outgoing
Correspondence of the project. Incoming telephone call is attended properly.
Type a wide variety of correspondence, such as letters, memorandum and reports, circulars, statements
and faxes. Proofreads all completed work to ensure accuracy and that correspondence is free of any errors.

Adherence to Policies & Procedures of ISO Documentation System
Controlling of all Engineering Documents / Drawings pertaining to projects.
Prepare Master Document Register (MDR) and continually update.
Identify the respective internal and external recipients for all incoming documents, make clear and legible copies and distribute as per instruction with requisite transmittal note. Issue new documents to respective department with transmittal note and obtain acknowledgement for same and maintain this transmittal
Issue all outgoing documents and drawings through transmittal with unique alpha / numeric identification, keeping and maintaining all records. For all outgoing documents, record transmittal notice information in the relevant document register.
Receive all Documents and Drawings pertaining to the projects, checking with Master Document Register (MDR)/Vendor Document Register (VDR) as per the document / drawing number, title and revision.
Make void / supersede the old revision documents / drawings and maintain these documents / drawings for reference purpose.
Controlling of Documentation of Design & As-Built Drawings, Technical Submittals, Material Submittals, Test Reports, RFI’s, NCR’s, Correspondences etc
Co-ordinate with respective Projects Managers and update them on documents status. Communicate with Client and follow up for return documents.
Prepare Project Dossier and Method Statement Risk Assessment submits to Client.
Implementation of document flow matrix and numbering system.
Maintain all electronic documents received from clients/ subcontractors/ vendors and other parties and upload /download to common server Share point for quick viewing of whom requiring it.
Assisting QA/QC Department in their day-to-day activities

Maintaining personnel information including all records and documents associated with the sourcing and/or employees.
Arranging transportation and accommodation requirements for Junior/Senior Staff and field manpower.
Ensuring timekeeping control are established and maintained, regularly audited and timecards issued to the Accounting Department.
Maintaining Field Petty Cash requirements, encoding and submitting monthly summary to the Accounting Department. Liaison with regards to updating personnel visa, license etc.
Preparing daily personnel status returns to Aramco, input on plant and equipment from the Superintendent.
Maintain Logs for all long distance and international faxes and telephone call. Safeguard the security of confidential documents including personnel records and under no circumstances distribute restricted information with the prior approval of Project Manger.
Updates all maintenance files and manpower/ equipment. Carry out special instruction as require by the Project Manager.
Prepare and process Saudi Aramco gates passes for all McConnell Dowell Employees, Visitor, Equipment and Vehicles.
Monitoring Site Staff / Labour Allocation, Transfer etc.
Ensuring preparation of daily reports and submission to Manager on a daily basis
Assisting QA/QC Department in their day-to-day activities.

Detailed with Raytheon Engineer & Design one the SCECO POWER PLANT (PP9) PROJECT in Riyadh.
Provide administrative/technical assistance to Area Manager, including his core of engineers, assist in processing weekly progress report, typing minutes of meeting answer phone call, maintain and updates manpower files, and custodian of office supplies.
Arrangement of flight booking for business travel/holidays vacation of employee