Talent Acquisition Executive
The Ned Doha
Total years of experience :14 years, 1 Months
● Work closely with the TA Manager to review and feedback position profile and to understand overall needs and requirements (description, salary, timing, expectations, etc.)
● Understand the job description based on hiring manager specifications to be used to present to candidates and to post to job board and internal gateways.
● Educate Line Manager/Department Head in the recruiting process and the roles involved in the process.
● Review and select candidates to move forward from the slate presented by sourcing efforts, determine and instruct next course of action.
● Develop and manager strong consultative relationships with company branding and candidates.
● Solicit and document Interviewer’s feedback throughout the interview process.
● Disposition all candidates personally contacted in recruiting cycle (phone interview or higher manager interview)
● Establish, communicate and maintain a structure process, including: sourcing candidates, screening candidates, Reference Checks, Pre Offer, & contract, Visa Process, Medical checks and Onboarding.
HR Operations
● Ensure that HR operational policies and processes are adhered to and continually improved.
● Assist in all activities concerning the sourcing & recruitment of staff, performance management, staff discipline, and administration.
● Manage the HR operation based on a detailed and up-to-date understanding of local labour law.
● Supervise and coordinate all matters of work permits and visas.
● Maintain full records of each person’s employment history, both online and in paper form, and ensure all such information is kept confidential.
Recruitment
● Conduct screening of application and initial interview of applicants from TM-SH levels.
● Administer recruitment of new staff from sourcing to onboarding process of Team member up to Section head (manager) levels.
● Advertise all vacancies internally and externally in the SmartRecruiter site and ensure that recruitment notice board is updated.
● Promote and retain internal talents and encourage career growth and development.
● Update the recruitment tracker and manning regularly.
● Maintain an up to date database of resume’s for future facilitation of recruitment needs.
● To ensure that the manning budget is maintained and any amendment is recorded and approved accordingly.
● To coordinate and monitor visa applications for newly hired.
● Monitor all matters of staff accommodation, facilities, and transport for new hires and resigned team members.
● Maintain record of promotions, transfer and salary adjustment in Paytrax and Master list.
● Closely follow-up process of promotions, transfers and salary adjustments and prepare letters.
● Assist in implementation of policies and procedures on compensation and benefits.
● Co-operate in all staff related activities and take part in organizing.
● Assist the HR Manager in day to day operation and other task assigned to.
Compensation & Benefits
● Implement corporate policies, and put in place local policies & processes for salaries and benefits
● Implement and monitor employee incentive bonus schemes.
Employee Communications
● Assist in communication of key messages to all staff. Promote employee communication activities and channels, to encourage and enable feedback from staff.
● Maintain a positive relationship with staff representatives and ensure any employee grievances are monitored and resolved.
Employee Accommodation and Transport
● Coordinate all matters of staff accommodation, facilities, and transport.
To provide professional Human Resource support to the Asst. Human
Resource Manager and other HOD’s to find the right candidate
* administering department’s daily routines, in providing guidance to
employees’ inquiries and requests, and in handling recruitment
procedures
* Contribute to the development and implementation of the HR strategy
and policies in all areas of recruitment
* Maintain up to date CV data base (SmartRecruiter) and tracker of the
candidates based on the categories
* Advertising and gather resumes from qualified candidates; coordinating
and attending career fairs; screening resumes and applications for
suitability; conducting initial screening interviews, both telephone and
personal; making hiring recommendations based upon the eligibility
criteria provided.
* Liaise with medical insurance for employees (addition, deletion and
renewal process)
* Prepare and Generate HR Weekly and Monthly reports
* Administer the implementation and tracking of Employees Appraisals
and Performance Review
* Coordinate with travel agencies for flight ticket bookings and facilitate in
the new hire paperwork/ on-boarding of employees upon arrival
* Administer events and activities including the planning and organizing of
company events such as staff party, appreciation week, monthly birthday
celebration, and employee of the month awarding
* Manage the preparation of community events and activities such as job
fairs and blood donation campaigns
* Prepare duly approved letter requests related to bank, change of
employment status, warning and disciplinary actions, contract
terminations and work certificates
* Draft memos, policies and procedures, certificates, HR forms and other
related documents
* Prepare required paperwork of processing employee payroll
* Keep the records for all employees up to date and maintain filing
systems of all relevant documents; provide with uppermost confidentiality
* Manage and monitor office supplies and maintain office orderliness
The HR Specialist - Talent Acquisition for Store Support position is responsible for the
sourcing, screening and selection of qualified candidates for Store Support requirements of
all the Business Units within the prescribed turnaround time.
* Prepare summary of weekly update of vacancies.
* Maintenance of Referrals Tracker
* Maintenance of Candidate Database
* Ensures accurate job postings for store support vacancies.
* Screens and shortlists candidates for endorsement to hiring manager.
* Conducts background reference check for identified candidate.
* Facilitate pre-employment requirements
* Procures and issues uniforms and ID for newly - hired employees.
* Nominates newly hired employees to New Employees Orientation
* Responsible for endorsing Job Offer for Store Support Supervisory positions to the HR
Officer - Store Support and in conducting the Job Offer for the Rank and File positions for
Store Support.
To administer timely, effectively and efficiently the recruitment procedure from sourcing of
applicants to processing of employees requirements of the company.
* In-charge in submission of reports.
A. Weekly and Monthly Vacancy Report for supervisor’s and up
B. Monthly Headcount Report. (To be submitted every 1st of the month.)
C. Quarterly Plantilla/Headcount Report.
D. Update Plantilla vs. Actual Headcount Report and Masterlist
* To deliver on time the manpower requirements
* Monitor employment status
* Oracle and CHRIS System File Maintenance and safekeeping of 201 files
* Maintain security and confidentiality of all records and files
2. BENEFITS AND COMPENSATION
* Processes and updates employee statutory benefits
* In-charge in processing Company/Government benefits and privileges, HMO application,
loans etc. of regular employees.
* Assists company events and activities.
* Accommodate employee grievances.
* In charge in posting and dissemination of information of company events, events and
promotions.