Cherrie Lyn Laxa

Provide full secretarial and administrative support to the project team to ensure the smooth running of the department operations
Develop and maintains an updated and user friendly filing and document control system for recording and tracking of all documents for the project team
Sends and receives documents to and from external organizations electronically and in papers and maintain updated records of all documents and drawings and their distribution
Prepares and edits paperwork for all project documents and ensures all records-management activities are up to date
Generate various reports as required
Assists on basic reviews of submitted variation orders and other QS related documents
Maintain records of Engineers and assist in their movements
Assist to check and verify staff claims and invoices for project team
Undertake any ad-hoc admin projects/duties as required

Billing and Collection Dept. Coordinator
Draft letters, reports and presentations as required
Prepares purchase orders together with its cost estimation and allocation
Drafts monthly invoices of projects
Maintains good filing system
Organize meetings, draft minutes and distribute accordingly
Assist with special projects as required

Project Coordinator - Engineering Team:
 Lead Coordinator for all Site Instructions’ process and execution

Project Coordinator - Retail Project Team:
 Manages all administrative and technical documentations:
o Weekly/Monthly Report
o Technical Submittals Register

Personal Assistant to the PD:
 Works directly with the Project Director
 Manage the office by being the initial contact for inquiries, screening telephone calls, providing appropriate responses, assessing priorities and coordinating the executive diary
Open, review, record and distribute all incoming and outgoing correspondence and communications of the Project Director
 Maintain diaries (electronic and hard copy if applicable)
 Coordinate and generate regular reports where appropriate
 Provide services including database management, preparation of charts, presentations, etc
 Organize meetings and events on behalf of the Project Director if required
 Develop and maintain filing system
Liaise with relevant internal and external parties on behalf of the Project Director
 Assist with special projects as required

Full assistance to the Planning Manager regarding all matters that concerns Project Schedules
Monitors all important dates and progress of the project such as but not limited to:
 All Project/Construction activities
 Contractor’s Sign Off dates
 Snagging and Desnagging
 Prepares daily report for the Project Director regarding progress issues of the project.
 System Administrator for Handover
 Supervises Document Control system and flow of the each team in the project

 Full responsible for the maintenance, circulation and logging of the following incoming and outgoing documents in Edge Builder (Project wise) and in documents binders assuring that everything is updated:
 Minutes of the meeting
 Daily/Weekly/Monthly Reports
 NOCs, Submittals (RFI, Shop Drawings/Material/Technical Submittals), Request for Change, Engineer’s Instructions, Variation Orders, Change Orders, Payment Certificates, Project Contracts and other essential documents of the project
 Creates correspondence for the Project Management being sent to the client, developers, land owners, consultants and main contractor.
 Reviews submitted tender bids and makes recommendation
 Formulate special reports for the client
 Collects/Creates/Files Provisional Sums Documents
 Make sure that all construction drawings are always updated
 Assess submittal reports of the main contractor and addresses necessary information
 Assist Planner, Project Manager and Project Director on assembling Project Management Team’s Monthly Report
 Collects, files and secures Project Progress Photos
 Maintains CD files

 Over-all in-charge with the recruitment of new employees
 Conducts screening, interviews and administers examinations for applicants
 Participates in recruitment activities such as job fairs, community recruitment, campus recruitment and the like
 Responsible for the training/orientation of Company Rules and Regulations among newly hired employees
 Issues contracts, appointment letters and other notices to newly hired employees as well as evaluation notices for their immediate superiors.
 Monitors contract expiries and issues termination contracts
 Responsible for the training and evaluation of the newly hired staff assigned at the Admin/Personnel Division
 Maintains/updates the 201 file of all employees and the Human Resources Information System regarding the newly hired employees, change of status, transfers, promotions, regularizations, termination and resignation
 Agency coordinator for any matters related to manpower
 Liable for the training and credentials of all students under OJT
 In-charge with the issuance and replacement of ID and uniform of all employees
 Issues employment certificate
 Controls office supplies for HR Division
 Attends DOLE matters for the Personnel Manager
 Reports directly to the Managing Director regarding the monthly manpower report for contractual and regular employees as well as the recruitment status of the company
 In-charge with the retention of old files
 Receives and sign leave applications of all employees in behalf of the Personnel Manager
 Conducts manpower audit during late hours within departments to check if employees have been following Co. Rules and Regulations or violating it.