Cherry May Verallo-Avenir

An interior design (fit-out) company with specialty on various turnkey, customized-kiosk, exhibition stand, furniture, and etc. with a very high customer satisfaction feedback.

Reporting to:
• Managing Director
• Managing Partner

Functions as Accountant:
• Maintain General and Subsidiary Ledgers based on Chart of Accounts
• Ensure timely and accurate updating of all financial account balances on ERP system
• Maintain accurate records of the cheque copies and generate timely status reports
• Project-based accounting thru ERP system
• Review and Checking of Petty Cash Reports
• Bank Deposit of Cash or Revenue Collected
• Bank Reconciliation (Weekly & Monthly)
• Accounts Payable & Accounts Receivable Processing
• Ensure all AR dues are collected on time
• Invoicing/Purchase Orders Preparation
• Payroll and WPS online processing
• Collating all laborers' time sheets
• Maintain Cash Flow Reports (Weekly & Monthly)
• Undertake client and supplier account reconciliations as required
• Support in Budgeting and Cost Controls
• Financial Planning, Reporting and Analysis
• Perform timely internal auditing
• Perform inventory of company Fixed Assets
• Safekeeping of all Highly Confidential and Accounting Documents
• Checks and reviews entries in ERP done by an Admin Staff

Functions as Administrator:
• Office Administration
• Project Coordination
• Document Controller
• Answers phone calls and queries
• Assist in visa, HSE and travel processing
• Assist in project quotations
• Assist in price negotiation
• Purchasing of Office Supplies and Project Site Materials
• Handles client's ERP/CRM Systems such as TECOM's RFI or Request For Information
• Perform other tasks as requested by the management

Skills:
• Excellent communication skills (both written and oral) in English
• Knowledge of some Arabic and Hindi terms
• Proficient in PC and Office Skills
• Flexible and can work as a team leader
• Goal-oriented and result-oriented
• Can work under pressure and in time frame

- Ensure that items received and delivered matched with Purchases and Sales Invoices respectively and make the necessary adjustments as per documents in case of discrepancy
- On time payment for all local and international suppliers as per company policy/procedure
- Monitor payment of all utilities expenses; reconciliation of PRO expenses prior to payment
- Reconciliation of payments; prepares cheque and TT application for the payment approval
- Handles all Petty Cash/Imprest Fund for Installation disbursements and replenishments
- Filing of all supplier’s invoices with pertinent documents and back-up important files daily
- Assist the accountant with all purchase/sales invoices for posting with Tally ERP 9 System
- Assist internal/external auditor with all purchase/sales invoices needed during the audit
- Prepares business letters and correspondence for suppliers and reviews customer contracts
- On time submission of Daily Report with data Analysis on Quotations, Customers Purchase Orders, Sales Invoice and Collections for MD & CEO’s usage
- Responsible for the safekeeping of company keys, Petty Cash Box, Safe Box, Cheque books, TT forms, Company Stamp, and other confidential documents being assigned
- Negotiates with all service providers for the cost-reduction of shipments as per budget
- Supervises the Logistics Administrator, who is in-charge in placing and receiving orders

Job Profile as Executive Assistant:
- Ensure that all payments to suppliers are made on time with proper supporting documents
- Ensure that operational expenses (electricity, water, fuel, internet, etc.) are paid on time
- Daily reconciliation of all accounts to ensure all outstanding payables have been made
- Procure all bank supplies and office equipment as provided for in the annual budget plan
- Ensure confidentiality of all information and documents, maintaining the highest level of discretion and whenever necessary refer to immediate supervisor for the final decision
- Assist in the daily operations of the branch for general accounting and executive functions
- Coordination of executive meetings, memorandum, schedule and the facilities of the bank
- Classification of bank documents and filing of executive papers in safety-locked cabinets
- Records minutes of the meeting and timely dispatch of approved minutes to office concern
- Assist in the preparation of reports, budgets and forecasts, and other required bank data
- Assist internal/external auditors in the distribution/collection of data compulsory for audit

Job Profile as Salary Loans Processor & Bookkeeper:
- Ensure insurance coverage, correctness, approval, and completeness of documents prior to crediting of loan releases to the personal savings bank account of each loan borrower
- Monitor due date of billing statements and collect payments from client’s finance officer
- On time preparation of billing statements and posting of payments upon due date/notice
- Ensure that all loan payments are accounted for and file copy is maintained in the branch
- Make adjusting entry when necessary with the proper approval of the branch manager
- Ensure accuracy of daily/monthly loan balances in the GL and sub-ledgers of each account
- Timely submission of schedule of salary loan outstanding balances to head offices concern
- Aggressive marketing of salary loan services and obtain targets according to schedule
- Conduct annual analysis of past due loans and make remedial actions for its reduction

Job Profile as Clearing Assistant:
- Consolidates, segregates and balances incoming/outgoing clearing check transactions
- Complies settlement data and submits checks, drafts and other items to clearing house for exchange and settlement with other banks
- Records incoming returned/unfunded checks in a logbook and keep all delivery statements

Job Profile as ATM/Pick-up Teller:
- Handle cash/deposit pick-up deliveries and forwards the same to Operations Supervisor
- Timely loading of cash daily to three (3) ATM machines under the branch’s jurisdiction
- Ensure that each ATM machine is not below required balances to cater cash withdrawals
- Monitor erroneous transactions and report all technical problems encountered to IT office
- Prepare accounting entries on ATM discrepancies to correct records per actual cash count

- Work closely with the sales team/account officers for the proper account of approved loans
- Record properly to individual ledgers (manual and system) all the details of loan releases
- Prepare on time loan billings for each borrower and forward the same to account officers
- Coordinate with account officers, tellers and cashiers for loan payments made by borrower
- Ensure correct journal entry and posting of all loan payments made for each loan borrower
- Make adjusting entry when necessary with the proper approval of the accounting head
- Maintain accurate and reconciled outstanding loan balances on a daily and monthly basis
- Files all daily blotter transactions including journal tickets made with supporting papers
- Ensure that all subsidiary ledgers of borrowers are safe-kept at the end of the day
- Prepare schedule for outstanding loans by branch and maintain file copy for audit purposes
- Timely dispatch of schedule for outstanding loans to account officers and head offices
- Conduct annual analysis of past due loans and make remedial actions for reduction

- Receive all documents for collections and deposits of the city from the Treasurer’s office
- Prepare excel files for all collections (all funds) necessary for e-NGAS importation
- Encode all list of disbursements for WDDP transactions, collections and deposits of the city (General Fund, Special Education Fund, Economic Enterprise and Market Fund, Trust Fund, Water District and Development Project)
- Ensure accurate posting of all income accounts prior to approval by the City Accountant
- Prepare adjustments on certain accounts to correct the corresponding balances
- Prepare certification on the balances of certain income accounts for concern offices/users

- Posting of all receipts and disbursements to corresponding sub-ledger/GL accounts
- Ensure accuracy of data entered and correct journal entry prepared for each transaction
- Ensure that balances of sub-ledger accounts is reconciled with the GL accounts
- Proper accounting of transactions in order to generate accurate data for taxation purposes
- Reports directly to owner and/or officer-in-charge for any accounting diversion procedures

- Checks the validity of items per liquidation report submitted against approved budget proposed per activity with complete supporting documents and should comply to the standards set for accounting and auditing purposes
- Supervise twenty (20) team members and assigns task with targeted results in a duration of time for reporting to the Dean of Student Affairs and part of the requirements for the
issuance of clearance for all accountable officers of each organization under audit
- Work independently and directly reports to Dean of Student Affairs for qualified audit findings and other sort of issues which needs immediate resolution and discloses material information to lawful authorities if necessary

- Makes resolutions and ordinances to enact laws as regulations for financial activities of each student club and organization
- Prepares committee report on financial matters for approval on specific budget proposals per activity of each club and organization
- Performs other legislations even those non-financial matters which has been a committee member

- Checks the accuracy of entry of company books against international accounting standards
- Verify completeness of documents by face to face contact of filed transactions under audit
- Reports to senior auditor for any audit inputs achieved during the span of external audit
- Ensure that company policy on accounts must be followed and any deviations must be supported with board resolutions and other rectifications must adhere to regulatory bodies